General Information

The exhibition will be held at:

Townhall,
1 Windmill Lane,
Dublin 2,
Ireland,
D02 F206

Plus

Online Exhibition

Eligibility
Submissions of work are invited from visual artists working/resident on the island of Ireland in any of the mediums as previously stated.

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions.

Restrictions
Please note over large pieces may face possible rejection due to limited exhibition space.
Maximum 130 cm x 130 cm

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery at a rate of 30%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to and from the Gallery. All packaging materials must be removed at delivery (no gallery storage is available for this) and brought back at collection.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The 141^st Royal Ulster Academy of Arts (RUA) Annual exhibition is due be held at the Ulster Museum, Botanic Gardens, Belfast from 14 October 2022 to 3 January 2023. 

Eligibility
Submissions of work are invited from visual artists working in any medium. Anyone over the age of 18 may submit work.  There is no maximum age limit.  

NB: No member of the Selection Committee or Staff member may enter work for open selection to the Annual Exhibition.

Restrictions

• A maximum of three artworks in any medium may be submitted per artist.
• No more than one artwork will be accepted from any one artist.
• Prints of artwork that exist in another format (i.e. painting, sculpture, drawing, etc) are considered reproductions and are therefore inadmissible.
• Work entered to the exhibition must have been created between 2020 and 2022. 
• Work previously exhibited in Northern Ireland will not be accepted. 
• The RUA reserves the right to reject work that they believe to be in breach of copyright.
• If any artwork is constructed of material that may degrade or contains reactants that would interact with the display environment, the Ulster Museum may be unable to display such a work. Should a work be selected if this case arises, the artist's entry fee will be refunded.
• ALL WORK is expected to be for sale including portraits. There is a minimum price of £350 and £150 for framed etchings, one-off prints, lithography or drawings.
• The maximum size of artwork in its largest dimension including framing is 200 cm. The overall size of diptychs, triptychs, etc. must adhere to this maximum size limit.  All entries must be less than two metres in any one direction including frame.  
• There is no minimum size limit.
• Hanging fixings and attachments must be removed before delivery of selected artwork.

Attention all video artists. Here is a unique opportunity to showcase your work in a dedicated video space as part of the biggest exhibition in Northern Ireland.

Video Works
Submissions for single channel video works will be selected on behalf of RUA by an esteemed panel made up of: Ulster Museum's Curator of Art, Anna Liesching; Dr. Angela Halliday, Director of the Digital Art Studios - Belfast; and Peter Richards, Director of the Golden Thread Gallery.
Selected works will be included in a looped showreel installed in a dedicated video projection space within the exhibition. As such, we are only seeking submissions of SINGLE CHANNEL VIDEO WORKS.
One video will be awarded the RUA video art prize and will be installed in a projection room of its own for the duration of the exhibition. With this in mind we would advise selecting works for submission no longer than 20 minutes in duration.
Please do not transfer files unles selected and requested to do so.
Your submission must include a link to your preferred URL, for example your Website, Vimeo or YouTube channel or alternative Account. Do include a password (if the work is password protected) allowing the selectors to independently view your work.
 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
All work selected for exhibition are expected to be for sale.

The sale price must include:

1. the RUA commission of 30%
2. any VAT applicable
3. any tax applicable
4. the cost of any frame.

Communications
All communication will be by email and through logging into your OESS Artist account for updates on the Selection process. While the RUA endeavours to ensure that the website is available 24 hours a day, we will not be liable if, for any reason, the site is unavailable at any time, including the last 24 hours before the exhibition deadline.

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
ARTISTS ARE RESPONSIBLE FOR INSURING THEIR OWN WORK. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
To be arranged.

In the event of any sale, delivery of work to the buyer/purchaser will be the responsibility of the artist.

Artists from outside Northern Ireland should be aware that if delivery and collection of the work is required: THE ARTIST IS RESPONSIBLE FOR COSTS AND ALL ARRANGEMENTS AROUND POSTAGE, PACKAGING AND IMPORT DUTY.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

• The decision of the Selectors on all matters is final and no correspondence will be entered into.
• The Organisers (RUA & Ulster Museum) reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• The Organisers are authorised to process, store, and utilise the data in my submission and I agree that, if selected for exhibition, images of my work may be used by The Organisers and associated organisations for promotional and publicity purposes.
• All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms and Conditions therein.
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Terms and Conditions of Entry - 169 Annual Open Exhibition  

Section 1: Basic Entry Requirements 

• A maximum of 3 works may be submitted per applicant. 

• Work cannot have been exhibited previously at the RWA. 

• Artists are encouraged to submit recent work (produced within the last 3 years). 

• All works must be for sale (with the exception of Moving Image entries). 

• Prices should be predominantly under £10,000 

• All entries are subject to a two-stage selection process, however, and this year both selection stages will take place online. Artists will be notified after the second stage and Selected works will be required to be delivered to the RWA. 

Section 2: Cost of Entry 

Submission fees are charged per item: 

• £21 per item for General Public (£17.50+VAT) 

• £15.90 per item for Students (£13.25+VAT) 

• £15.90 per item for Friends of the RWA (£13.25+VAT) 

• £10.50 per item for RWA Artist Network members (£8.75+VAT) 

• Free for RWA Academicians 

Section 3: Submitting Work 

All Entries 

• All submissions must be made online using our Online Exhibition Submission System (OESS) which can be accessed via our website. Please read the OESS user guide located on our website for further assistance. 

• All artists must submit one image of each work. This will be viewed online at pre-selection and final selection stages this year, therefore please ensure your images are as clear as possible. 

• If the work is 2D we do not need to see the frame in the image. 

• If work is 3D, more than one view may be submitted, so long as the they are edited into one image. 

• Images should be a JPEG file and should not exceed a maximum size of 1MB. 

• Please contact the RWA if you cannot access a computer. 

Section 4: Medium – Admissible Works 

4.1 Two-Dimensional Work 

• Two-dimensional work must not exceed 214 x 214cm (7ft x 7ft), including the frame.  

• The total size of a diptych or triptych must not exceed 214 x 214cm (7ft x 7ft). 

• Diptychs or triptychs must be clearly labelled in large letters on the back of the work. 

• Diptychs or triptychs must have one title and can only be sold as one work.  

Painting, Drawing and Mixed Media 

• Reproductions of paintings and drawings, made by any process, are not eligible. This includes reproduction giclée prints. 

Printmaking 

• All printmaking techniques are eligible e.g. etching, woodcut, lithograph, screen print, digital and photographic. 

• Prints may be unique (one-off) pieces or they may be signed, numbered and a limited edition. 

• Digital prints are eligible only if it is clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints. 

• Artists are permitted to sell unframed multiples of selected work. Please see Section 12: Sale of Work. 

Photography 

• Any medium is acceptable, including digital images, photography and photographic processes. 

iPad Drawings 

• Digital artwork produced on an iPad is accepted but must be printed and displayed appropriately e.g. if it is framed please see Section 6: Frames and Fixings. 

• As per Printmaking it must be made clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints. 

• The work should be numbered to denote edition size and as per Printmaking entries you must confirm how many multiples are available for sale. 

• iPad drawings cannot be displayed on iPads, unless provided by the artist. 

• Reproductions of paintings or drawings are ineligible. 

4.2 Three-Dimensional Work 

Sculpture 

• The maximum floor space for sculpture is 1m x 1m (3.3 x 3.3ft). 

• Please include any specific display instructions in Special Instructions. 

• Artists are permitted to sell multiples of selected work, e.g. bronzes. Please see Section 12: Sale of Work. 

• Please note that it may not be possible to display work as requested - although we aim to display work as close to the artist’s specifications as we can, we cannot guarantee that specific plinth sizes, for example, can be met. The curators’ decision is final. 

• Sculptures must weigh no more than is safe for two people to lift – 50kg (see details on regional transport for further restrictions). 

• The dimensions of the RWA lift are 3m height, 2.9m depth and 2m width.  

• The RWA has limited storage space therefore artists may be asked to collect any large / heavy or fragile sculpture that is not hung at the final selection stage before the exhibition opens.  

• Please ensure floor- and plinth-based works are stable. 

• When submitting sculpture, please consider the health and safety implications of exhibiting work in a public place. Where work is deemed to be a health and safety risk the decision of the RWA is final. 

Installation 

• Maximum size must adhere to either 2D or 3D requirements (see above). 

• Please note that artists are not permitted to set-up installations in advance and must include full instructions for assembly and display with their entry. All installations are assembled and installed by RWA Technicians. 

• Installation components must not weigh more than is safe for two people to lift – 50kg (see details on regional transport for further restrictions). 

• The dimensions of the RWA lift are 3m height, 2.9m depth and 2m width. Installation components over this size must be easily portable, as they will need to be carried up the staircase. 

• The RWA has limited storage space therefore artists may be asked to collect any large / heavy or fragile sculpture that is not hung at the final selection stage before the exhibition opens Please ensure floor- and plinth-based works are stable. 

• Please consider the health and safety implications of exhibiting work in a public place. Where work is deemed to be a health and safety risk the decision of the RWA is final. 

• Please contact the RWA if you are unsure if your entry adheres to the Terms and Conditions. 

4.3 Artist Books 

• Artist books are permitted for entry. 

• Please include display instructions in Special Instructions if necessary. 

4.4 Architecture 

• Architectural entries can incorporate drawings, photography, digital imagery, sketches and plans as well as architectural models. 

• For architectural models size restrictions apply as per sculpture. 

• Architects can enter as individuals or as a practice. The maximum number of entries applies in both cases. 

4.5 Moving Image    

How to enter Moving Image Works 

• Entries should be made online as per entry guidelines. 

• Please include a still image with your submission, and, if possible, a URL to YouTube, Vimeo, etc. 

• Entries (by File Transfer or memory stick) must also be received by the RWA by 5pm on Thursday 11 August. If you are posting a memory stick, please clearly label your package ‘Submission – 169 AOE’ and send FAO Olive Haigh. Files can be transferred using the email address curating@rwa.org.uk 

Moving Image Regulations 

• Moving image works should be a maximum duration of 10 minutes in length. 

• Single screen works or single channel works only. 

• All files should be submitted in the following file format: Quicktime Pro. Res. 422 (HD or 1920 x 1080 preferred, aspect ratio 16:9). Files not submitted in this format are not valid. 

• Please do not include title screens or credits as part of your file. The RWA will format these in adherence to house style using the information you have entered online. Any additional artists/practitioners/funders that you wish to credit on the work label should be included on your entry under ‘Special Instructions’. 

• Work will be shown on a flat screen 43inch monitor. 

Section 5: Works Inadmissible 

• Works in frames or on stretchers to which mirror plates cannot be easily fixed. 

• Unframed works on paper that are unframed for reasons that are not aesthetic (see Section 6: Frames and Fixings). 

• Reproduction prints which are made to accurately reproduce an already created original image such as a painting, drawing or etching. 

• Due to installation limitations, we are unable to accept site-specific work entries. 

• Work containing offensive material. Please note that the decision of what constitutes offensive material is at the discretion of the RWA. 

Section 6: Frames and Fixings 

• All framed work will be hung using mirror plates, therefore please ensure your work is suitably framed. 

• All fixtures must be removed from the back of framed work prior to delivery as remaining fixtures are one of the primary sources of damage to artworks. 

• The RWA will attach all relevant fixings to all placed works for hanging.  

• Where a work has a metal frame, the artist must include the original fixings with their entry. 

• Unframed work is acceptable where the decision has been made for aesthetic reasons. 

• Unframed work must include clear instructions for display and the artist must provide the relevant fixings with their entry. 

• If the Terms and Conditions state that the artist must submit fixings with the work, please provide these in a clear plastic bag or envelope and attach securely to the back of the work. 

Section 7: Labelling Your Work 

• Labels must be printed out from the submission system on thin white card for each piece. This enables us to record that your work has entered the building. 

• The label should be securely attached to the work with a thin piece of string, preferably with staples or strong tape. Please do not use thick cord, rope or twine as this makes it difficult to tuck the label behind the work once it has been hung. 

• The string should be long enough to hang in front of the work when wall or plinth-mounted. 

• The artists’ name, address and title of work should also be written clearly on the back of the work. 

• The top of abstract works should be clearly marked on the back of the work. 

Section 8: Delivery and Packaging 

• Works should arrive unwrapped. If you are delivering your work in person there will be space to unwrap your work on delivery. Packaging must then be removed from the RWA by the artist. 

• Fragile work may remain wrapped in a way that does not obscure the image during selection. 

• If your work is particularly large or heavy, please bring another person to assist wherever possible. 

Section 9: International Entries 

• Artists submitting work from overseas must ensure that all customs paperwork is complete and that return documentation is attached to the work. 

• The RWA will not take responsibility for liaising with customs or external couriers. 

• Work should be suitably packaged for international transport. Work will not be packaged for return by RWA staff. 

Section 10: Transport Costs 

• Regional transport from London, Exeter and Penzance will be available to book once selection results are available. 

• Please note the RWA will not cover any costs associated with the transport of works, including the cost of shipping, import or postage. 

• The RWA strongly advises artists against postal submissions and does not accept liability for damages to works whilst in transit or on the premises. 

• The RWA will not pack and label work for collection by couriers. 

Section 11: Confirmation of Results 

• It is the artist’s responsibility to check their results online. 

• The RWA does NOT send emails confirming results. 

• The RWA is not responsible for an artist’s failure to receive results. 

Section 12: Sale of Work 

Exhibited Artwork 

• Selling prices must be rounded to the nearest pound. 

• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (total 42%). 

• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed, therefore please ensure this information is correct at the time of submission. 

• Artists will be advised of sales, and payment to the artist will be made at the end of the exhibition, once payment has been received from the purchaser. 

• The RWA aims to make payment to the artist within 28 days of the end of the exhibition. 

• If an artwork is purchased through the Own Art scheme then please note that we cannot guarantee payment within the stated 28 days. 

  Multiples of Exhibited Artwork 

• Selling prices must be rounded to the nearest pound. 

• All multiples of prints are sold unframed. Please ensure the price entered reflects this. 

• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (42% total). 

• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed, therefore please ensure this information is correct at the time of submission. 

• Artists will be informed of orders for unframed prints and sculpture multiples via email once payment is received by the RWA. 

• It is the artist’s responsibility to mail/deliver the work to the purchaser within 2 weeks of notification email. 

• The artist is responsible for all postage or delivery costs.  

• Unframed digital prints can only be sold if the exhibited work is a digital print. 

• The sale of giclée prints of original artwork is not permitted. 

Section 13: Collecting Your Work 

• Work can be collected from the RWA on the following dates : Saturday 14th, Sunday 15th Friday 16th January 2023. 

• In order to collect your work please bring with you a form of ID. 

• If a third party is collecting work on your behalf, they must bring this with them or a letter or email saying they have permission to collect the work. Work will not be released without this authority. 

• Works that have not been collected by 17th Januay 2023 will incur a storage charge of £15 per work per week. 

• If any work submitted has not been collected within 3 months after the closing date the RWA shall be entitled to, without prior notice to the artist, sell or otherwise dispose of such works and to devote the proceeds of such sale or other disposition as it may think fit in its absolute discretion. 

• Please see Section 3. Medium – Sculpture reference separate deadlines for collection of large sculpture. 

• If you have arranged for a courier to collect your work, you must email the RWA at least one week in advance at info@rwa.org.uk with details of the collection. 

• Collection is not allowed on Sundays. 

Section 14: Insurance and Damage to Work 

• Exhibitors are responsible for arranging their own insurance to cover damage or loss to their artwork either in transit or whilst at the Academy. 

• Work must be insured by the artist from the point of collection if you are using regional transport.   

• The utmost care will be taken of all works sent in for exhibition, however neither the Academy, its officers nor its representatives will be responsible for any loss or damage whilst the works are in their possession howsoever caused, with the exception of damage to or theft of exhibited works which has been recorded on CCTV.  

Section 15: Copyright 

• Copyright remains with the artist, however, by registering online and agreeing to the terms and conditions the artist agrees that his/her work can be used for the promotion of the RWA and its exhibitions. 

Section 16: Withdrawal of entry 

• Entries can be withdrawn any point up to the submission deadline and will be eligible for a refund. 

• It is the artist’s responsibility to contact the RWA to arrange the withdrawal of their submission and payment of refund. 

• Refunds are not permitted beyond the submission deadline, therefore please ensure your work meets the RWA entry criteria before submitting. 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
Teesside Print Prize 22 will be showcasing the best and most interesting fine art prints made smaller than 58.2 cm including the mount.  These prints will be exhibited across two sites in Teesside for up three months in total and in two online exhibitions where people can purchase work. The exhibition will be held at 2B Gallery Hillstreet Shopping Centre Middlesbrough and Working It Out in the Cornmill Shopping Centre Darlington.  All applicants will recieve a catalogue of the exhibited works.   

Eligibility
Submissions of work are invited from visual artists working in intaglio and relief printmaking. Including etching, lino prints, mezzotints, monotypes, lithographs, engraving, collagraphs, woodcuts and dry point.

Work is sold from the gallery as seen, mounted and wrapped in cellophane.  Other prints from the edition can be bought in the gallery or through the on line gallery, these need to be sent to the purchaser mounted and wrapped. 

Works including the mounting can be no bigger than 58.2 cm, any works found to be bigger will be excluded from the exhibition.

Restrictions
All entries must be less than 58.2 cm in any direction this is including the mount.

No frames. No glass or perspex. 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery at 28%. The sale price includes the mount and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn from the exhibition.

Selection
The Selection Committee will select the works for the exhibition from the online applications. The Selectors will then consider on the 12th October 2022, all correctly completed submissions sent in by 11th October 2022. The final judging of exhibited works will be between 1st and 4th November 2022. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition or through postage and delivery.

Delivery and Collection

Artworks can be sent or delivered from the date the artist is notifed to the deadline of 11th October 2022, any works arriving after this date will be excluded from processing. 
Artists are responsible for the delivery of their work to and collection from the Gallery. Artists posting their work need to make sure they are Tracked or Special Delivery, Insured and the return postage is enclosed.  All packaging materials will be catalogued and stored for returning artists work, it is your responsibility to make sure return postage has been SUPPLIED.  Postage works by weight, we try to make this opportunity as accessible as possibe, by excluding frames and glass, soft lighter fillers are better than hard board or wood coverings.  If you are applying from overseas please consider how you pack your work and the cost of sending work.
Work sent without return postage will be charged an administration fee for organising the return of the their work.

Catalogue

All exhibitors will be included in the catalogue.  At the discretion of the organisers all aplicants will be included in the catalogue.  Details entered in the catalogue will be what has been provided and how it has been provided, it is up to the artist to be sure there are no typing errors. What will be entered into the catalogue, Artists name, title of the work, size of the work, edition number of available prints and date made.  What may be included in the catalogue dependant on space; artists email address, website, and country.

Descriptions of the work are purerly for the selectors and judging purposes.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

To comply with any restrictions and eligibility requirements.
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

STATEMENT ON COVID-19 (CORONAVIRUS)
Although we intend to install and open this exhibition as scheduled, we are faced with an unpredictable future due to the COVID-19 pandemic. Our first priority is the safety of our staff, exhibitors and visitors and we will continue to follow the most up-to-date advice from the Scottish Government and react accordingly.
It is important to note that we may be required to make amendments to the exhibition as currently planned if new restrictions are introduced. We will continue to keep our website and regulations updated to reflect the most current restrictions on the run up to this exhibition and we thank you for your understanding in these circumstances.
 

ARTWORK DETAILS
Artists may submit up to TWO works of any size in any fine art media.
All works submitted for exhibition are considered by the RSA Council and Hanging Committee whose decision to accept or reject is final. Feedback is not provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection.
No reproductions of original work and no works that have already been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted.
Applied art is not accepted. No work made from ivory or in any way involving the use of ivory will be accepted.
 

PHYSICAL AND VIRTUAL
While we are excited to be returning to a physical exhibition this year we want to build on the successes of the online experience forced upon us during Covid-19 which enabled more works to be selected and extended the ways for audiences to discover and engage with artworks through the digital experience.
For this reason we have decided that all pre-selected works will automatically be included in the online exhibition and only those selected at the final physical selection will be shown on the gallery walls.
There is also the opportunity to submit work as a solely online presentation by selecting YES to 'My work is solely an online presentation' during the application process. These works will only be considered for online selection and open up an opportunity for more experimental practices, for example documentation of installed site-specific work or extended digital video content.

ONLINE APPLICATION
Deadline: Sunday 6 February 2022, 5pm
Artists must register and submit their work online at www.royalscottishacademy.oess1.uk.
Applications must be completed before the deadline. After this date you will not be able to make changes to your online submission and new entries will not be accepted. Please remember your log in details!

ONE image per work is required, however up to three images showing different angles can be submitted. Please provide good quality images that will do justice to your work and that adhere to the specifications noted on the submission site. We recommend Jpeg or PNG files of at least 1MB in size and no larger than 5MB.

An Entry Fee (inclusive of VAT) is required for each work: Artists £20 per work / Students & under 26s £10 per work

Payment is made online during the application process by debit or credit card. Submissions will not be accepted without payment and refunds will not be offered for works not selected or handed in, or applications not completed by the deadline. 

In line with other exhibiting societies there is also a £10 hanging fee for each work hung in the exhibition to be paid by Paypal at Pre-selection on the Hand In days in cash. Any works not included in the final physical selection will be refunded this hanging fee and works submitted as online only will not be asked to pay this fee.

SELECTION & HAND IN
Pre-selection results: Wednesday 9 March 2022, from midday
Artists must log back into their account on the submission site from 9 March to find out if works have been pre-selected. A notification email will not be sent out and it is the artist responsibilty to log in and check on the day.

Hand in for Pre-selected work: Thursday 7, Friday 8, Saturday 9 April, 10am – 4.30pm
Pre-selected works must be delivered to the rear door of the Royal Scottish Academy, Edinburgh, EH2 2EL (facing the Scottish National Gallery on the Mound). Artists may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received out with the stated hours.

Due to extremely limited vehicle access at the rear of the building, arrivals must be staggered and times strictly adhered to. A schedule will be sent out to all pre-selected artists to book a delivery slot.

Final selection notification: Wednesday 13 April 2022, from midday
Artists must log into their account for final confirmation. If your work has not been selected for the physical exhibition it will still be included online this year and you will not need to collect it until the end of the exhibition (see dates below).

Labels
Exhibition Labels will be posted to pre-selected artists and will also be available at the RSA on Hand-in day.
Each work handed in must be accompanied by an RSA Label. Labels should be SECURELY attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For sculptures or unusually shaped works please affix the label in the most convenient way possible.
Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be clearly completed in full in BLOCK CAPITALS. A permanent label or other identification should also be affixed to the back of each work and, if possible, to each piece of sculpture, giving the artist’s name, title of work and price.
Failure to comply with these requirements in full can lead to rejection of the work.

COLLECTION OF UNSOLD WORK
Collection: Wednesday 15 - Saturday 18 June 2022, 10am – 4.30pm
We do not have any storage at the RSA and a quick changeover of exhibitions, therefore it is extremely important that artists uplift their works on the dates given.
Any works not collected will incur a storage fee to be paid by the artist. After 2 weeks the work will become property of the RSA and may subsequently be disposed of. No work, once placed, can be removed until the close of the exhibition without a special order from the Council. By completing the online registration process, the artist accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished by him/her and transferred absolutely to the RSA.

DELIVERY & COLLECTION
If you are unable to hand in your work(s) in person you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note – the RSA is not affiliated with any couriers and it is at their discretion if the can assist. Many other couriers are available.
- Van GoGo2 (Stuart Horsburgh) - vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
- John Lawrence - johnlawrence48@icloud.com (Aberdeenshire, Dundee, Fife)
- McAdie and Reeve (Orkney)- www.mcadie-and-reeve.co.uk (Orkney)
- Irish Art Services - www.irishartservices.com - info@irishartservices.com (Ireland)
- Aardvark Art Services - www.aardvarkartservices.com - info@aardvarkartservices.com (UK)
- Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
- Picture Post - picture-post.webnode.com (UK)
- Central Link Couriers - www.central-linkcouriers.co.uk (UK, Europe)
It is the artists responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose (if relevant); this also applies to the return shipping. The RSA will not be responsible for any damage sustained to work while in transit.

FRAMING AND GLAZING
Framed and unframed work are accepted. Frames must have no hanging mechanisms attached when delivered, unless built into the work. All works will be mirror plated by the RSA hanging team. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require. Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted.

PRINTS
Original prints are encouraged; however reproductions of existing artworks in other media will not be accepted.
If further works from an edition are available, please note the framed and unframed prices and number available for sale on the online application form.

SCULPTURE/3D WORK
Plinths/shelves for sculptures must be supplied with the work on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the artists. Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds. Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested. A composite work must be accompanied by clear instructions for assembly.

ELECTRONIC MEDIA
For the purpose of selection, artists working in film or digital media should submit a link to Vimeo, YouTube, or other suitable website during the submission process for the selection panel to view their work online.
Pre-selected artists must supply all electronic AV equipment (and plinths/shelves if necessary) with set up instructions for the exhibition unless otherwise stated by the RSA. All equipment must be PAT tested.

SALE OF WORK
All works should be for sale (exceptions may be made for installation or digital work). All sales made from the exhibition are subject to 40% commission + VAT (charged on the amount of commission only). Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to 40% commission including VAT. The price of work shown on the online submission form and labels is the total price payable by the purchaser, the RSA will not add on commission costs for you.
Where editions of works (prints, sculptural casts, etc.) are available for sale, artists are asked to enter the appropriate information (framed and unframed prices, number in edition, number available for sale) on the online submission form. The artist will have to arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).
Any private sale of the work (including editions) must immediately be intimated to the Gallery Manager, otherwise a sale made through the RSA shall have precedence. No editions of works should be sent by the artist to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made out with, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.

COPYRIGHT
Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the artist or his/her heirs and assigns. By submitting work, unless contacted by the artist in writing to say otherwise, the artist grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction for any catalogue, poster, website or other non-commercial promotional material in connection with the exhibition.

CARE OF WORKS
If a work is lost, damaged or destroyed during the exhibition period, the Gallery shall notify the Artist immediately and shall be liable to pay the Artist the agreed selling price less the agreed commission. Works shall be insured whilst at the Gallery premises only. No insurance cover will be given to works while in transit to or from the Gallery or after the stated collection dates.
Fragile works must be appropriately labelled and unframed mounted prints/photography must come with corner protectors. Unframed 2D works and works of a temporary or ephemeral nature will remain at the risk of the artist and will not be covered by insurance. Works will be assessed for condition on delivery to the galleries.

By completing the online registration process for the RSA Annual Exhibition - Open Art 2022, you acknowledge that you have read, understood and accept the Terms & Conditions laid out in these regulations.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

STATEMENT ON COVID-19 (CORONAVIRUS)
Although we intend to install and open this exhibition as scheduled, we are faced with an unpredictable future due to the COVID-19 pandemic. Our first priority is the safety of our staff, exhibitors and visitors and we will continue to follow the most up-to-date advice from the Scottish Government and react accordingly.
It is important to note that we may be required to make amendments to the exhibition as currently planned if new restrictions are introduced. We will continue to keep our website and regulations updated to reflect the most current restrictions on the run up to this exhibition and we thank you for your understanding in these circumstances.

DETAILS
Architects may submit up to TWO works of any size. Work may be submitted in any suitable medium, including drawings, photography, models, video work etc.

2D work/drawings/photography: Drawings may be preliminary sketches, or other details which illuminate the development of the project. Submissions in the form of photographs should be associated with explanatory drawings of the scheme (not necessarily on the same panel). Should a scheme be illustrated on more than one panel it can be recorded as a single submission provided it appears as a coherent work. Any titles or descriptive panels on works should be discreet. All 2D works must be framed. Any framing and any glazing must comply with the regulations. Clip frames are not accepted.

3D work/models: The submission of models is encouraged. Plinths/shelves/display cases MUST be supplied by the architect and brought along with the pre-selected work on the hand-in days. The preferred base height for plinths is 110cm and all plinths must be painted white in colour. We recommend that models are covered by a glass/Perspex.
Covers: The RSA recommends that models are encased in glass/Perspex. Models can be submitted uncovered, however this is done so at the Architects own risk.

3D Animations/video work: All AV equipment must be supplied by the architect and be PAT tested.

All works submitted for the exhibition are considered by the RSA Council and Committee of Arrangements whose decision to accept or reject is final. Feedback cannot be provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection.

No works that have already been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted.

ONLINE REGISTRATION
Architects must register and submit their work online at www.royalscottishacademy.oess1.uk

Applications must be completed before the deadline. You will not be able to make changes to your online submission and new entries will not be allowed after this date. Please remember your log in details!

ONE image per work is required, however you can submit up to four images showing different angles if necessary for your work. Please ensure you use good quality images that will do justice to your work and that adhere to the specifications noted on the website. We recommend Jpeg or PNG files of at least 1MB in size, maximum 5MB. Video entries should be first published via your own personal YouTube or Vimeo account, during the application process you will be able to upload stills and provide a URL link to the video on YouTube or Vimeo.

An Entry Fee (inclusive of VAT) is required for each work: Architects £30 per work / Students & under 26s £10 per work

Payment is made online during the application process by debit or credit card. Submissions will not be accepted without payment and refunds will not be offered for works not selected or handed in, or applications not completed.

In line with other exhibiting societies please note there is also a £10 hanging fee for each work hung in the exhibition to be paid in cash on the Hand In days. Any works not included in the final selection will be refunded this hanging fee.

SELECTION & HAND IN
Pre-selection results: Wednesday 9 March 2022, from midday
Architects must log back into their account on the submission site 9 March to find out if submitted works have been Pre-selected for the exhibition.

Hand in for pre-selected work: Thursday 7, Friday 8, Saturday 9 April, 10am – 4.30pm
Pre-selected works must be delivered to the rear door of the Royal Scottish Academy, Edinburgh, EH2 2EL (facing the Scottish National Gallery on the Mound). Architects may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received out with the stated hours.
Due to extremely limited vehicle access at the rear of the building and social distancing requirements, arrivals must be staggered and times strictly adhered to. A schedule will be sent out to all pre-selected artists to book a delivery slot.

Final selection notification: Wednesday 13 April 2022, from midday
Architects must log into their account for final confirmation. If your work has not been selected for the physical exhibition it will still be included online this year and you will not need to collect it until the end of the exhibition.

Labels
Exhibition Labels will be posted to pre-selected architects and will also be available at the RSA on Hand-in day.

Each work handed in must be accompanied by an RSA Label. Labels should be SECURELY attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For sculptures or unusually shaped works please affix the label in the most convenient way possible.

Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be clearly completed in full in BLOCK CAPITALS. A permanent label or other identification should also be affixed to the back of each work and, if possible, to each piece of sculpture, giving the artist’s name, title of work and price.

Failure to comply with these requirements in full can lead to rejection of the work.

COLLECTION OF WORK
Collection: Wednesday 15 - Saturday 18 June 2022, 10am – 4.30pm
We do not have any storage at the RSA and a quick changeover of exhibitions, therefore it is extremely important that artists uplift their works on the dates given.
Any works not collected will incur a storage fee to be paid by the architect. After 2 weeks the work will become property of the RSA and may subsequently be disposed of. No work, once placed, can be removed until the close of the exhibition without a special order from the Council. By completing the online registration process, the architect accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished by him/her and transferred absolutely to the RSA.

DELIVERY & COLLECTION
If you are unable to hand in your pre-selected work(s) in person then you can arrange for an acquaintance or courier to deliver/collect your work(s) on the collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers used by artists in previous years. Please note – the RSA is not affiliated with any couriers listed and it is at their discretion if the can assist. Many other couriers are available.

- Van GoGo2 (Stuart Horsburgh) - vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
- John Lawrence - johnlawrence48@icloud.com (Aberdeenshire, Dundee, Fife)
- McAdie and Reeve (Orkney)- www.mcadie-and-reeve.co.uk (Orkney)
- Irish Art Services - www.irishartservices.com - info@irishartservices.com, +353 63 849 51 (Ireland)
- Aardvark Art Services - www.aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK)
- Art Cargo - https://artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
- Picture Post - picture-post.webnode.com (UK)
- Central Link Couriers - www.central-linkcouriers.co.uk (UK, Europe)

It is the artists responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose (if relevant); this also applies to the return shipping. The RSA will not be responsible for any damage sustained to work while in transit.

FRAMING AND GLAZING
Framed and unframed work will be accepted. Frames must have no hanging mechanisms attached when delivered, unless built into the frame. All works will be mirror plated by the RSA hanging team. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require. Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted.

PRINTS
Original prints are encouraged; however reproductions of existing artworks in other media will not be accepted. If further works from an edition are available, please note the framed and unframed prices and number available for sale on the online application form.

SCULPTURE/MODELS
Plinths/shelves for 3D work must be supplied with the work on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the architect. Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds. Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested. A composite work must be accompanied by clear instructions for assembly.

ELECTRONIC MEDIA
For the purpose of selection, architects working in film or digital media should submit a link to Vimeo, YouTube, or other suitable website during the submission process for the selection panel to view their work online.
Pre-selected architects must supply all electronic AV equipment (and plinths/shelves if necessary) with set up instructions for the exhibition unless otherwise stated by the RSA. All equipment must be PAT tested.

SALE OF WORK
All works should be for sale. All sales made from the exhibition are subject to 40% commission + VAT (charged on the amount of commission only). Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to 40% commission including VAT. The price of work shown on the online submission form and labels is the total price payable by the purchaser, the RSA will not add on commission costs for you.

Where editions of works (prints, sculptural casts, etc.) are available for sale, artists are asked to enter the appropriate information (framed and unframed prices, number in edition, number available for sale) on the online submission form. The artist will have to arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).

Any private sale of the work (including editions) must immediately be intimated to the Gallery Manager, otherwise a sale made through the RSA shall have precedence. No editions of works should be sent by the artist to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made out with, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.

COPYRIGHT
Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the architect or his/her heirs and assigns. By submitting work, unless contacted by the architect in writing to say otherwise, the architect grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction for any catalogue, poster, website or other non-commercial promotional material in connection with the exhibition.

CARE OF WORKS
If a work is lost, damaged or destroyed during the exhibition period, the Gallery shall notify the architect immediately and shall be liable to pay the architect the agreed selling price less the agreed commission. Works shall be insured whilst at the Gallery premises only. No insurance cover will be given to works while in transit to or from the Gallery or after the stated collection dates.

Fragile works must be appropriately labelled and unframed mounted prints/photography must come with corner protectors. Unframed 2D works and works of a temporary or ephemeral nature will remain at the risk of the architect and will not be covered by insurance. Works will be assessed for condition on delivery to the galleries.

By completing the online registration process for the RSA Annual Exhibition - Open Architecture 2021, you acknowledge that you have read, understood and accept the Terms & Conditions laid out in these regulations.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Aberdeen Art Gallery, Schoolhill, Aberdeen, AB10 1FQ from 16th April until 3rd July 2022.

Eligibility
Submissions of work are invited from visual artists resident in the UK, working in 2D or 3D media.

Restrictions
All entries must have been completed in 2020 or later. Two-dimensional works should have D-rings fitted. Paint must be dry and frames must be safe for handling.

Videos should be no more than 7 minutes in duration. Submission of videos will be via OESS, but not as an upload directly, so you will need to provide a link via OESS to Vimeo or YouTube or similar video provider.

Submission Procedure
Submission is by online entry via OESS. See Key Dates for details. 

Please click on the link from our website, aberdeenartistssociety.co.uk and follow the instructions for OESS entry.

Image Uploads
Image files should be JPG or PNG and no more than 5MB in size. Upload time will depend on your internet connection speed, so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Selection
The decisions of the Selectors, Layout Team and Curators on all matters pertaining to the Exhibition are final and no correspondence or discussion will be entered into.

Insurance

All works will be insured while on exhibition within Aberdeen Art Gallery, however, neither Aberdeen Artists Society nor Aberdeen Archives, Gallery & Museums take any responsibility for damage, injury or consequential loss during transport or storage of artworks, prior to, or after the exhibition, and entrants should make their own arrangements for insurance of works during these times.

Agreement

To proceed with your submission, you must accept the following Conditions of Entry:

• I understand and accept that the decisions of Aberdeen Artists Society’s (AAS) Organisers, Selectors, Layout Team and Curators are final.
•  I understand and accept that neither Aberdeen Artists Society nor its officers will engage in any correspondence or discussion on the outcomes of our selection processes.
• I accept that Aberdeen Artists Society Council reserve the right to alter the arrangements relating to any aspect of the Exhibition and its organisation according to circumstances.
• I confirm that the artwork submitted has not previously been exhibited publicly in Scotland, nor online, other than on social media.
• I understand and accept that by submitting and uploading images of my artwork to Aberdeen Artists Society via the OESS Entry Form, I give full and permanent permission for Aberdeen Artists Society and Aberdeen Archives, Gallery & Museums to store, communicate, process, print, publish or otherwise use these images for the purposes of promotion, publicity, film-making, documentation and cataloguing, both now and in the future.
• I confirm that the sale price of the artwork as I state it in the OESS Entry Form is correct and includes the Commission of 37% for non AAS Members or 30% for AAS Members
• I confirm that in the event that my artwork is transported across national borders in connection with the 2022 Exhibition then I, the artist, will be responsible for the payment of all customs duties and any other fees which may be due in this con-nection including transportation and / or storage.
• I confirm that the artwork submitted is my own original creation, is for sale, and is mine to sell.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Next Steps:

Follow the instructions on the OESS entry form to upload your photographic images in the correct format and size. This is important for the Selection process, as well as helping to ensure the images printed in the Catalogue and in publicity materials are of high quality.

Each uploaded image file must not exceed 3.00MB and should be at least 96dpi. Smartphone photographs are acceptable, but for best results, take them in daylight. Please see the Photo Guide standards at:

https://aberdeenartistssociety.co.uk/guide-to-photographing-artwork-for-online-submission/

This shows you how to prepare photographs of artwork to meet the necessary image size and quality.

You can save your OESS Entry Form at any stage and come back to it later; then once you’re happy  with your submission, confirm your entry and print out the form as instructed.

Dates & Process In detail:

• OESS opens for submissions on 8th January 2022.
• OESS Submission Deadline: 12.00 midnight on 12th February 2022.
• Entrants should login to OESS on or after 19th February 2022 to find out their Pre-selection results.
• If your work is pre-selected, print out the art-work labels and submission form via OESS, and arrange for the work to be picked up by one of the following professional Carriers:  Paul Gilzean, Tel: 07802 467649, or alternatively Stuart Horsburgh, Tel: 07867 501778.
• If you use one of the carriers, Pre-Selected works need to be delivered to Mill Farm, Kemnay AB51 5NY, between 21st and 26th March. All work must be accompanied by the printed-out labels and form.
• However, if you wish to deliver your artworks yourself, please bring them to Mill Farm, Kemnay AB51 5NY, during the weekend of Saturday 26th and Sunday 27th March 2022, between 10:30am and 5pm.
• Entrants will be advised by email of the results of Selection on 9th April 2022.
• Pick up non-selected works from Mill Farm, Kemnay AB51 5NY on either 30th April or 1st May 2022 between 10:30am and 5pm. Check the AAS Website for updates first!
• The Exhibition Opening Event will be at Aberdeen Art Gallery, provisionally on Saturday 16th April at 11.00am, but check the AAS Website ahead of time for confirmation.
• The Exhibition closes on 3rd July 2022.
• Buyers to collect Purchased Work from Mill Farm on 9th or 10th July 2022, or make alternative arrangements via info@aberdeenartistssociety.co.uk. Purchased work must remain in the exhibition until it closes.

Prizes and awards

Judging Panel: Joe Fan RSA,  Ade Adesina RSA and Rachel Maclean 

Aberdeen Artists Society Prizes:

First Prize of £1000

Prize for Video and Film: £750

Four AAS awards for excellence: £250 each

Dr Donnie Ross Prize for Innovation & Creativity in Watercolour:

One award of £500 and two awards of £250

The Donald Ritchie Prize for a young artist: £250

The MSD Design Ltd Prize for Drawing and Painting 2022

Prize: £500

The GRP Aberdeen Ltd Prize for Drawing and Painting 2022

Prize: £500

 The MSD Design Ltd and GRP Aberdeen Ltd prizes in the list above were gifted by Martin Stevenson, who is the owner of both Companies with the aim of encouraging and championing traditional drawing and painting imbued with the British school aesthetic.

It would be expected that prize winners would display mastery in the techniques underpinning drawing, painting, draughtsmanship and understanding of the emotional palette.

*Martin Stevenson will judge the above two prizes separately.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at the Royal Hibernian Academy, 15 Ely Place, Dublin 2 from 23 May to 13 August 2022 (all dates subject to change).

Eligibility
Submissions of work are invited from visual artists working in paint, photography, sculpture, architecture, print, drawing and mixed media. Works outside these categories are not accepted.

Submission Procedure
Submission is by online entry only.  Entries are selected from the digital application (stage1) with successful artists asked to deliver work to RHA for further consideration and possible inclusion in the exhibition (stage 2).  Artists are asked to check their accounts for decisions on the dates listed.

 
Pricing
All work selected for exhibition will be expected to be for sale with the exception of portraits.  A commission of 35% is charged by the gallery. It will be assumed that the sale price includes all your costs and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable.  

Communications
All communication will be via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application labels and details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The selection committee is made up of six members of the Council of the RHA.  Artworks are presented anonymously and judged solely on merit. The decision is final and binding and no correspondence or feedback will be entered into under any circumstance. 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be transported entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring travel to the exhibition or during the selection process.

Delivery and Collection

All works handed in for selection must be:

• Unwrapped
• Professionally presented (needing no further work, additions or framing prior to exhibition)
• Labelled correctly
• Not of undue size (work over 150 x 150cm are only considered in exceptional circumstances)

Works that are of a delicate or fragile nature can be delivered wrapped but must be clearly marked with additional labels on the packaging.  The organisers may ask that work is unwrapped should it not be necessary.

Each artwork must have both a tie on and stick on label.  Please ensure that the label information matches the information at the time to entry.  It is important that all details are included on the form, as incomplete details will deem the entry inadmissible.  All works will be checked on entry so please make sure your information is correct.

We accept work from outside the EU.  However, you must ensure that your work reaches us on the designated days and is customs compliant.  The RHA will not pay customs charges, duty or any associated charges on works arriving by courier. It is the artist’s responsibility to ensure that the work is correctly packaged, as the RHA will not accept responsibility for work damaged in transit or by any third parties. 

Unselected works from stage 2  must be collected on the designated days.  If an artist is unable to collect on these days, we ask that you ask someone to collect on your behalf or make an appointment to collect at a later date.  Works not collected by the end of August 2022 will be liable for a storage charge. Works not collected by end of September 2022 will be disposed of. 

TERMS AND CONDITIONS OF ENTRY

7.1 It would be advantageous for the work not to have been exhibited in Dublin before.

7.2 The RHA reserves the right to reject work that it believes is in breach of copyright laws.

7.3 Work must be professionally presented for exhibition.  All artworks must be presented with complete mechanisms for hanging.  Exposed wet canvases or works that could cause damage to others will not be accepted under any circumstances. Work that arrives damaged or unfit for exhibition due to any material defect will be automatically deemed ineligible for exhibition.

7.4 All works must be marked for sale with the exception of portraits.

7.5 Artist sending works from outside the EU are responsible for payment of any associated duties or taxes.  The RHA will not be responsible for resolving any customs issues that may occur.

7.6 The upmost care will be taken of all works submitted for exhibition.  The RHA will not be responsible for any damage, loss of or destruction of any works for any reason whatsoever.  Artists should insure their works against all risks. Works are insured when accepted to the exhibition and condition checked by the gallery.

7.7 In order to meet deadlines, incomplete applications will not be accepted.  The RHA will not be responsible for any errors or omissions in the catalogue.  The RHA will not be liable for any loss arising out of any error, omission or decision made by the committee.

7.8 Work not collected from the RHA on the designated days will be liable to a storage charge or disposed of.

7.9 The artist allows the RHA to use images of any artwork for publicity and public engagement purposes only.  This includes television, print (catalogue, newspapers, trade publications), website (RHA and others), social media (RHA and others) and any other method that the RHA deems fit for purpose.

7.10 No work may be removed from the exhibition until after the close of the exhibition.

7.11 Sold work is marked with a red dot.  A non-refundable and non-transferable deposit of 20% is required to secure a sale.  The RHA will not be liable for any loss arising out of the failure by a purchaser to complete a sale or the mis-marking of any piece sold. 35% commission from the listed catalogue price will be deducted from all works sold during the exhibition.  Artists will be paid after the close of the exhibition and only if the RHA has been fully paid by the buyer.

7.12 The RHA will not undertake the wrapping, crating and packing of any artworks.

7.13 For awards with age constraints, the artist must be below or the relevant age on the date of submission in order to qualify, in this case 28 February 2022.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at the Mall Galleries, The Mall, St. James, London SW1.

Eligibility
Submissions of work are invited from visual artists working in any medium which demonstrate evidence of drawing.

Artwork Types
The SGFA exists to promote fine art drawing skills, to this end the selection committee will be looking for strong evidence of drawing in the work submitted.

Work that is eligible for submission includes: Drawings in any medium, monochrome or colour - pencil, coloured pens and pencils, pen and ink, pastels and oil pastels, charcoal, conté, etc.

Size of Pictures based on outside frame measurements:
Pictures up to 80 cm x 80 cm count as 1 work = £20.
Pictures between 80 cm x 1.60 m count as 2 works = £40 (largest dimension)
Pictures over this size count as 3 works = £60 and are at the Council's discretion.
Please select the entry number accordingly at the start of the entry process to make the correct payment. Oversized artworks submitted with incorrect payment will not be hung.

Any original artwork which demonstrates evidence of drawing by hand: - original printmaking, watercolours, acrylics, oils and 3-Dimensional work.

Restrictions
Work that is NOT eligible includes:

Digital imagery generated by computer.

Giclee prints and all other reproductions and facsimiles.

Work shown previously at Mall Galleries or hung in an SGFA London exhibition.

Work that is more than three years old.

Any work that might infringe on copyright law or is an identifiable reproduction of another’s composition (regardless of media) even with copyright waiver, or if the permission of the artist has been obtained.

All work must be for sale.

Pricing for framed work must observe minimum prices: Paintings and drawings £300; editioned prints £180

Instructions for selected framed work

All framed work must be presented unpacked, labelled and ready for hanging.

Work must be labelled on the back in BLOCK CAPITALS with: Name of Artist, Title, Medium, Price.

Framing must be robust and sealed.

No hooks are required. Works should be sufficient to withstand mirror plating for hanging purposes. There should be no projections whatsoever from the back or front of the works. This is to prevent damage to other works.

Metal frames and clip frames are inadmissible. Elaborate framing and/or coloured mounts are not acceptable.

All framing must be of a professional standard and without damage.

The SGFA reserves the right to reject any work which has framing unsuitable for hanging, or is presented in an unacceptable condition.

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions

Pricing
Work selected for exhibition must be for sale. Commission of 40% will be charged for non-member sales and 35% for members’ sales. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Please note: Non-members and Affiliates may submit up to 5 artworks in total of which only a maximum of 3 works will be accepted.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Mall Galleries. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be transported to Art Moves of Chelsea and subject to a weekly charge. 

If selected your work must be delivered and collected directly to/from the Mall Galleries. Or you can make your own arrangements with Art Moves of Chelsea where there will be a charge for storage and delivery/collection at your own cost. Also Art Moves will charge per week for late collection at your own cost.

Contact Sharon at Art Moves of Chelsea, Chelsea Self Storage, Blantyre Street, London, SW10 0EQ, for details.  Tel: 020 7352 7492.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Mall Galleries in The Mall near Admiralty Arch.

Eligibility
Submissions of work are invited from visual artists working in any two or three-dimensional artwork except for photography and giclee printing (or similar).

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions. Please note refunds will not be given in the event of work not being selected. 

Pricing
Work selected for exhibition must be for sale. There is a minimum sale price for work less than 40cm on the longest side of £395 and a minimum price of £495 for work over 40cm on the longest length. Commission is payable to the Society as follows:

Members (all classes):              Works less than 75cm on longest side 35%

                                                  Works larger than 75cm on longest side 40%

Non members                           Works less than 75cm on longest side 45%

                                                  Works larger than 75cm on longest side 50%

It will be assumed that the stated sale price includes the cost of any frame and the commission.  Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided.

Measurements
You must provide the framed measurements of the work in cm.  This is for inclusion in the catalogue, as well as to aid in the selection process and for planning the hang.
 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if their work has been preselected; if so they will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

It is very difficult to assess work from poor photographs so please submit scans or very good photographs to show your work at its best.  Good results can be obtained with tablets and mobile phones, but take care to ensure that there is sufficient light (especially when the background appears as grey on a photograph), that the image is in focus, there are no reflections through glass, or bad angles from work being propped up.  The Selection Committee encourages artists to choose simple plain mounts and wooden frames (which can accommodate mirror plate fixings) that will not detract from the work or interfere with adjacent works in the exhibition; poor presentation may prejudice acceptance. Work framed with clips is not admissible. Acrylic ‘glass’ may be used for oversize work and for work submitted by overseas artists, as supplied by a framer, and it must of good display quality and be free from scratches and be as scratch resistant as possible. Artglass or similar which minmises reflections is acceptable.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If applying from overseas, please consider how you will deliver to and collect work from the exhibition venue at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

117th Bath Society of Artists Open Exhibition Prizes:

• Bath Society of Artists Prize (£2,000)
• Bath Society of Artists Runner up prize (£1,000)
• The Public Choice Prize (£600)
• Bath Society of Artists Young Artists Prize (£500)
• Bath Society of Artists Prize for a 3D work (£350)
• Bath Society of Artists Painting Prize(£350)
• Bath Society of Artists Drawing Prize (£350)
• Bath Society of Artists Print Prize (£350)
• Bradford Gallery Figurative Prize (£250)
• St Cuthberts Mill Works on Paper Prize  (20 sheets of Saunders Waterford 300gsm, worth £120)
• Bath Artist Printmakers Artist Print Prize (£120 voucher)
• Meltone Gallery Small Picture Framing Prize – (£100 Gift Voucher)
• Pegasus Art Prize – (£100 Gift Voucher)
• Minerva Art Supplies Prize (£50 Gift Voucher)

Prize judges this year are; Stephen West, artist, sculptor, lecturer, curator, and writer; and Aidan Quinn of Beaux Arts Gallery, Bath.

RULES AND GUIDELINES

Data Protection:

The contact details you provide as part of your submission will be shared with appropriate staff members of OESS/BANES/Victoria Art Gallery/ Bath Society of Artists and as needed by buyers, for the purposes of showing, selling and delivery of all listed and purchased works from the gallery. Your information will not be shared with any other parties other than those already mentioned. By submitting work, you are also accepting these conditions.

Entry Conditions:

• Submission is by online entry via OESS.
• Any UK artist over 18 (at the time of entry) may submit work.
• You can enter up to 2 works: One work - £15.00; Two works - £27.00.
• Young artists (aged 18 – 25 at time of entry) may submit up to 2 works at £5 per work.
• All work submitted will go through a two-stage selection process.
• Entries may include paintings, pastels, drawings, original framed prints, edition prints; mixed media, sculpture (but not photography, performance, or video). Digital prints and collaborative artworks maybe submitted (See Additional Information).
• Prints must be limited to maximum edition of 150.
• Exhibits must be original, the artist’s unaided work
• Work should not have been exhibited at any previous BSA Open Exhibitions.
• All works must be for sale for a minimum of £100, with the exception of prints. There is no ceiling on sales prices.
• Prices must include the cost of the frame (where appropriate)
• Works should not be larger than 183cm along the longest dimension, (including frame if appropriate).
• Commission rate is 43.5% (Bath Society of Artists is not VAT registered).
• Printmakers will be responsible for the cost of a tracked delivery service when sending unframed prints to the Gallery or buyer, which should be reflected in the sales price.
• Photos of submitted work need to be in jpg, jpeg or png format, be no more than 5mb file size and should not include the frame.
• A video of 3D work can be uploaded to either YouTube or vimeo and a link provided on the entry form.
• Whatever you put on the entry form will also appear on your labels and in the catalogue, so please avoid using all capitals, unless essential in the title.
• Also, please ensure your details are recorded accurately before confirming your application.
• Entry fees for incomplete submissions cannot be reimbursed after 5.00pm on Tuesday 5^th April, so please be sure to complete your entry, or contact the organisers if you are experiencing any difficulties

Delivery & Collection:

• Work submitted on handing in days must be completely dry, sale worthy and if hung, ready to be collected by a prospective buyer at the end of the show.
• Sculptures should be both stable and safe to exhibit and if heavy, be provided with some means of easy transition across the Gallery floor.
• Handing in days are Friday 6th May for courier deliveries only; and Saturday 7th May for all other work.
• Suggested couriers include:
  • artmoveschelsea@aol.com
  • Aardvark Art Services
  • A S Elvin Transport Ltd   (Email: bernadette@elvingroup.co.uk
  • sales@central-linkcouriers.co.uk (call 07908754032)
• Couriers to report to the Gallery’s side entrance. Non-members to report to the Main entrance at the top of the steps. Disability access is provided via the side entrance of the Gallery. Parking outside the Gallery is for dropping off only. Vehicles left for ten minutes or more, without a disabled parking badge, run the risk of a parking ticket.
• All works submitted must be correctly labelled. Labels may be downloaded from the artists’ online account.
• There should be no projections of any kind on the back of work, except for your attachment of mirror plates. Please be sure to put masking tape over the mirror plate screws before handing in your work.
• Check out this link for more information about sourcing and fixing mirror plates https://makingamark.blogspot.com/2015/10/how-to-hang-painting-using-mirror-plates.html
• All 2D work accepted on handing in day must be fitted with mirror plates. Any work that cannot support the attachment of mirror plates, or another suitable fixture, may well be rejected.
• Whilst the Exhibition organisers will take every possible care of works in the Gallery, they cannot undertake any responsibility whatsoever for any loss of, or damage to, works entrusted to them.
• All artworks submitted are at the artist owner’s risk. Artists are therefore advised to insure their works against all risks. 
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery.
• We are unable to wrap works or provide wrapping materials for any works being returned on collection days.

Fixings & Labels:

• Wall hanging works should be framed or stretched on a support suitable for the attachment of mirror plates, if selected.
• Metal frames or unframed glass will not be accepted.
• Perspex boxes for wall mounted works are acceptable if instructions for fixing is provided.
• If pre-selected and asked to deliver works to the gallery, there must be no protruding elements except for the Mirror plates. 
• Labels may be printed from the artists online account.
• Labels must be firmly attached to the back of all 2D work, and another attached by string to hang 6in/15cm over the front from the top, with artists name, telephone number, email address, title, and price of work.
• For 3D work, it is important to fix a label to the base of your work. If it is not possible to use a large label with all of the information included above, then a clearly readable name and telephone number will suffice. In addition, a luggage type label with all the contact details, as above, tied onto string securely looped over the work would also be helpful. These stringed labels will be removed if the work is accepted into the gallery.

Selection:

• A first stage online selection will be carried out by a panel of BSA members
• Final 2D selection panel will be comprised of guest artist Stewart Geddes; Jon Benington, Manager of the VAG; David Inshaw, the President of the BSA; and BSA members Nicky Knowles; Rob Grieve; Leonie Bradley; Josie Sylvester; and Steven Jacobson.
• Final 3D selection panel will be comprised of guest artist Sandra Higgins and chosen BSA members, Iain Cotton, Jan Byrne, Fay Stevens and Holly Bennett.
• Please note that selectors' decisions are final and we are unable to offer feedback.
• All works will be selected for the exhibition anonymously.

Notifications:

• Artists will be notified by email when results are available, and full details of artworks called for handing in days and/or work subsequently accepted for the exhibition will be shown in the artists personal OESS online account.
• Once the exhibition has opened all exhibiting artists will be allowed to enter the Victoria Art Gallery free of charge.

Sales & Payments:

• There will not be a facility to purchase artwork online via the Victoria Art Gallery website this year
• If an entered work is sold during the call to artists period, then a replacement work maybe entered. However, no swaps will be accepted if a sale occurs after 5th April 22 and there can be no reimbursement of the entry fee.
• Any private sale that occurs after the artist has been notified that final selection has been completed and the work has been selected for hanging, will incur the normal commission rate and must be paid for via the Gallery. This condition applies until the close of the Exhibition.
• All sold artwork must remain in the gallery until the exhibition closes.
• Payments to artists, who sell their work during the exhibition, will be paid by the BSA once the appropriate BANES Council payment has cleared the BSA’s bank account (please allow up to three months).
• Where a collaborative work sells, payment in full will be made to the artist whose name is entered first on the online form

Additional Information:

The copyright and all other intellectual property rights to works, will remain the property of the artist and any enquiries in relation to such rights will be referred to the artist. The Exhibition organisers have the right to copy and/or reproduce works submitted and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the sale of artworks, for general marketing or promotional purposes, and other related activities, including without limitation, the incorporation of images of artworks within promotional and marketing materials, catalogues, posters, or on Exhibition organisers websites and any social media site now known or hereafter devised.

Images:

• If taking the photo yourself rather than using a professional photographer, take the photo in natural light (but not in direct sunlight – an overcast day is best if taking the photo outside) without using a flash and square on to the work. Ideally, use simple photo editing software to crop any background and frame. For three-dimensional work please take against a plain background or alternatively take a short video.

• The upload time of images may take a little time depending on your internet speed, so do give it time. If you are having problems uploading your images please resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as + = & “ ‘ etc.

Collaborative work:

• Collaborative artwork will be listed in the catalogue according to the surname of the first named artist.
• Each collaborative work submitted counts as one entry for each artist involved.
• A submission fee is payable for each collaborative work

Digital:

• Digitally generated works are admissible and may be presented in print form. We are not presently in a position to accept photography, performance, or video works.
• Editions of digitally generated prints are allowed in the same way as any other kind of print media eg lino, etching etc.  These prints should be executed using light fast archival pigment-based inks on high quality paper.
• Prints made with standard dye-based inks will not be accepted, because they fade very quickly.
• It must be stressed that we will not accept serial or singular reproductions of finished paintings, illustrations, or drawings. Specifically this refers to paintings, illustrations or drawings which have been photographed with the intention of selling an edition of reproductions of that original.
• Neither will it be acceptable to make a minor adjustment to an original painting, drawing or collage in order to enter it as a digital work.
• We acknowledge that any digital process requires a starting point and to this end, such works will inevitably contain elements of photography or scanned drawing, painting, or collage. The main emphasis of the work must be on the subsequent digital process in order for it not to be assessed as a reproduction of an original generated in other media. The only exception to this would be where an original work, sculpture, or painting, is photographed and the original is intentionally destroyed as part of a genuine creative process, such that the digital record is the only way in which the work exists. In this case, the individual work will be reviewed by the committee and each case considered on its own merits.
• Collaborative digital artworks may also be submitted under the same guidelines.
• The selectors’ decision in all regards will be final.

Bath Society of Artists:

For further information about the Bath Society of Artists, its members and previous exhibitions please visit www.bsaorg.uk or contact the Secretary by email at secretary@bsaorg.uk or call 07976 380147.

For information concerning membership, please see details provided under ‘About us’ and ‘Membership’ on the website www.bsaorg.uk

Instagram: @bathsocietyofartists
Facebook: @BathSocArtists

Sponsors & Partners:

Bath Society of Artists would like to thank all those involved in making this exhibition possible.

In particular, we would like to thank our sponsors including:

• Meltone Gallery, Bath
• Pegasus Art Supplies UK
• Minerva Art Supplies
• St Cuthberts Mill
• Peter Slade, Bradford Gallery
• Bath Artist Printmakers

We also want to thank the following for their help and support:

• Invited artist Shani Rhys James
• Guest artist selectors: Stewart Geddes and Sandra Higgins
• Prize Judges: Stephen West and Aidan Quinn of Beaux Arts Gallery, Bath
• Jon Benington and the staff at the Victoria Art Gallery/BANES offices
• OESS
• Together with all the volunteer member artists who have offered to take part in the online selection process and help in the gallery.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

HOW TO APPLY TO EXHIBIT AT THE SWA 161st EXHIBITION

NON MEMBERS

Information below relates to Non Members who wish to enter the Exhibition. 

NB Terms and conditions can be found at the bottom of the page. Please read before submitting work.

Online Submission, Hand in and Selection

Submission Procedure - Submissions for selection to the 2022 open exhibition will be open from the 24th Feb to the 12th May. This year you can only apply digitally. 

NOTIFICATION OF DIGITAL SELECTION RESULTS  To find out if you have been successful you will need to log back in to  https://societyofwomenartists.oess1.uk  on the 23rd May 2022. 

Successfully selected works need to be delivered to the Mall Galleries, 17 Carlton House Terrace, along with a print out of your online submission form on an A4 sheet on the 25th of June. Please do not use staples or tape on this form because it must be photocopied during processing. N.B Non members works that are digitally pre-selected are not automatically accepted for the exhibition and will go though final selection. Please check the SWA website for final results on the 28th June 2022

Submitting digitally enables artists to submit works for initial consideration without transport and framing costs.

Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Details are available to you in our information and general terms on SWA website. 

ALL 3D Artwork

For 3D and Sculptural work, it is single stage digital submission/selection process only. Artists must go online for results to the digital selection and for final selection results. If successful, you will be contacted about bringing work in on the 5th September.

Exhibition Dates

• Online Submission societyofwomenartists.oess1.uk: 24th February – 12th May at midnight

• Artists Must Login to societyofwomenartists.oess1.uk to check Digital Results: 23rd May

• Receiving Day for wall hanging works: 25th June, 10am - 5pm

• Selection Days: Sunday, 26th June, 9.30am - 5pm

• Notification of results of selection (ONLINE ONLY): 28th or 29thJune, on the SWA website

• Collection of unaccepted/ANH work: 30th June, 10am - 5pm ONLY

• Delivery of 3D work to the Mall:  Monday 5th September 10 am – 4 pm

• Charity event (TBC): 6th September

• Private View: Wednesday 7th September, 10am to 5pm Charity event (TBC)  6pm to 10pm

• Exhibition Open to the Public: 6th September (4pm until 6pm on the first day) then 10am to 5pm daily

• Exhibition Closes: 11th September, closing time 1pm on Sunday

• Collection of unsold work: Saturday, 17th September 10am - 5pm

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Categories of work

Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture, in all media; engraving, lithography, and ceramics, glass and metal not of a utilitarian nature. 

Awards

We are delighted to announce we will have Awards and prizes this year and will announce them shortly as well as details from our wonderful sponsors. 

Young Artist 

Please ensure you add your DOB to signify that they are eligible for the Young Artists (18-35 years) categories, there are specific Awards for this group.

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GENERAL TERMS & CONDITIONS FOR SUBMITTING WORK FOR 2022 EXHIBITION

These conditions apply to all exhibitions administered by the Exhibition Administrators. The term ‘Exhibition Administrators’ means The Society of Women Artists Ltd.

1. Submission Procedure  Submissions for selection to the 2022 exhibition will be open from the 24th Feb to the 12th May. You will now only be able to apply digitally. 

NOTIFICATION OF DIGITAL RESULTS - To find out if you have been successful you will need to log back in to  https://societyofwomenartists.oess1.uk  on the 23rd May 2022. 
 

Successfully selected works need to be delivered to the Mall Galleries, along with a print out of your online submission form on an A4 sheet on the 25th of June. Please do not use staples or tape on this form because it must be photocopied during processing. N.B Non members works that are digitally pre-selected are not automatically accepted for the exhibition and will go though final selection. Please check the SWA website for final results on the 28th June 2022. Members Digital results are final. Non members work not selected must be picked up on the 30th June.
 

Submitting digitally enables artists to submit works for initial consideration without transport and framing costs.
Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Details are available to you in our information and general terms on SWA website. Please do read them prior to entering.

ALL 3D Artwork
For 3D and Sculptural work, it is single stage digital submission/selection process only. Artists must go online for results to the digital selection and for final selection results. If successful, you will be contacted about bringing work in on the 5th.

​

2. Imagery - The quality of the images up loaded are integral to work being selected because these are the images that will be used in the online Exhibition. Please ensure the images are sharp and cropped appropriately. Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images, please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + = The Royal Academy have produced an excellent guide to aid you with photography. This is a link to the video   https://summer.royalacademy.org.uk/Information/9       This is a PDF of the RA Guide How to Photograph your work 

​

3. Submission - Submission fees for non-members is £18 per work, irrespective of size or medium, to be paid at the time of submission. Young artists (age 18-35 years) is £9 per work and members enter free.

​

4. Number of works & Membership - Up to 6 works may be submitted but maximum of four works can be displayed. We are looking to select new Associate members (ASWA) or full members this years. So if you wish to be considered for either of these you must enter 6 artworks.​

5. Frames, Presentation and Sizes All pictures must be securely framed. Frames should be stout enough to accept 
    mirror plates (supplied and attached by the Mall galleries) at the back for hanging purposes. There should be no hanging hooks or any projections whatsoever from the back of the frames. This is to prevent damage to other works in stacking and also because mirror plates hold the work tight against the wall and projections could bend the frame and cause damage. Frames and mounts of unusual colour, size or design may prejudice the chance of hanging
    •    Metal frames are not admissible.
    •    Glazed works with unprotected glass edges are not admissible.
    •    Only newer forms of Non reflective glass are acceptable.
    •    Well presented box canvases are acceptable.
 Size - There will be a maximum submission size for paintings and sculpture this year of 200cm. All works will be judged by merit.          

6. NOTIFICATION OF RESULTS -  Non members work will go through digital selection. Successful entries will be handed in at 17 Carlton House Terrace, selection will then take place by a panel of judges for inclusion to the exhibition. Non members will be able to find out the results of final selection on the 28th June 2022. Non members work not selected will need to be collected from 17 Carlton House Terrace on the 30th June 2022. 

​

7. Sale Price & Commission - The price of works supplied by the artist should include the commission of 45% for non members and 40% for members. The SWA will be donating 5% of the sale price to the Charity Breast Cancer Now. All work must be for sale, except by prior consent from the SWA. Minimum Sale prices for works: £350, and £150 for etchings or lithography or drawings, £200 for 3D works. The aforementioned is applicable on commissioned work arranged through the Exhibition Administrators. Any sale effected by the Exhibition Administrators will have priority over a sale effected by the artist. Please note that artists liable to VAT are responsible for paying their own tax. ​

8. VAT Registration for Artists Not Resident in the UK - Our open exhibition is open to artists in the UK, EU, and outside the EU. Artists who are not resident in the UK have a responsibility to register and for UK VAT with H.M. Revenue & Customs.  

• Artists without a UK residence are classified as Non-Established Taxable Persons (NETPs) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can exhibit artworks in our Online Exhibition. A valid UK VAT number is prefaced with the letters “GB” 

• We will not accept VAT numbers from other countries

• You must enter the retail price of your artwork when entering online and then can wait to see if your artwork is accepted before you register for a UK VAT number.

• You must provide us with your UK VAT number before the exhibition. If you do not, we will not be able to enter your selected artwork(s) into the exhibition.

NB. An application for a VAT number should take around 30 working days, although the process may take longer, so make sure you allow enough time.

• More information about UK VAT registration can be found at: https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-registered-for-vat 

• If you have any questions, please contact HMRC directly on their VAT Helpline Telephone for UK 0300 200 3701, or from abroad, +44 2920 501 261.You can register online for free at: https://www.gov.uk/vat-registration/how-toregister

9. Etchings and Original Printmaking - Original unique printing is acceptable, Etchings must show their plate indentations. Commercially printed line work or photographically/digitally reproduced work printed with commercial machines (such as giclée work) is not admissible.

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10.  Commercial carriers - can be used to deliver works to buyers where necessary, please see the list of trusted experienced carriers below. These are not part of the SWA and must be contacted and dealt with directly.

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11.  Press Photographs - Unless otherwise stated in writing by the artist, works exhibited may be used for Press purposes in connection with the Exhibition.

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12.  Copyright -  The Copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.

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13.  Care of Works - The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work. The Society of Women Artists strongly advises artists to insure their own works.

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14.  Sales of Work and Notification - All Work accepted and included must be exclusive to the SWA for the duration of the exhibition. If the work is sold through another platform or by the artists during the exhibition the SWA's commission will still be payable.  If work in the Exhibition has been sold, exhibitors will be notified by email as soon as possible.

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15.  Invitations and flyers: Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. ​

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16. The SWA reserves the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions and the relevant rules. Works previously exhibited with the SWA are not eligible for entry.

17. Care of Works The Exhibition Administrators will not be liable for any damage or loss of works sent for exhibition occurring
in the ordinary course of handling, whether such damage or loss is caused by the negligence of the Exhibition Administrators or their staff or otherwise. The Society of Women Artists strongly advises artists to insure their own works.

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Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

• The decision of the Selectors on all matters Is final and no correspondence will be entered into.

• You understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

• You authorise The Organisers to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

• All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

• You have read and understood these terms and conditions and by submitting work accept and agree to observe all the Terms And Conditions therein.

Our exhibition’s terms and conditions are in the process of being adjusted in accordance with further clarification of regulations affecting the role of exhibition organisers as agents in selling artists’ work.  The SWA reserves the right to amend the terms at any time.  Affected parties will be notified.

Online Selling Terms & Conditions
These conditions apply to all exhibitions administered by the Exhibition Administrators.
Online Purchase
On purchase the SWA will contact the artist and buyer to agree and confirm delivery method and costs (where not stated previously). As well as confirmation of framed or unframed work.
It is the buyers responsibility to pay any import or export duty, if required, both in relation to the UK or any other country.
It is the Artist's responsibility to determine whether VAT or other similar sales taxes on the sale to you apply and to collect, report and remit the correct tax, as applicable, to the appropriate tax authority.
Delivery
Where no postage costs are included additional costs for postage and packaging may be added to this price. These costs will be agreed between the buyer and the seller. The seller will be wholly responsible for safe delivery of the artwork.
The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work.
Once the Buyer and Artists have agreed any additional costs the buyer will pay SWA. This agreement is a contract between the artist and the buyer.  The SWA, acting as agent, will hold the money until the buyer has received and accepted the artwork.
If the artwork is not accepted it is the buyer’s responsibility to ensure its safe return to the artist and to pay any costs incurred before any refund is initiated. 
Once the artwork has been accepted the SWA will pay the artist less the commission as set out in the entry terms and conditions.

CARRIERS

(The Society of Women Artists will not be responsible for damage to or non-delivery of works) Information on VAT and UK entry procedures may be obtained from HM Customs and Excise General Information Branch, New King’s Beam House, 22 Upper Ground, London SE1 9PJ. The companies below are ones used by the Mall Galleries and have an excellent reputation.

PICTURE POST ART

Tom Challoner, Pengarth, Dame Lane, Misson, 

Doncaster DN10 6EB. 

Tel: 01302 711011 

Mobile: 07833 450 788

info@picturepostcompany.co.uk

Contact Picture Post Art for any quotations, reservations, studio collections, appointments or any other information about their collection service.

Dave Allen,

South Hams Express Transport & Consultancy

72 Upper Manor Rd, Paignton TQ3 2TJ

Mob 0750 204 1139 Tel 01803 551368

Email dave.allen500@btinternet.com

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Art Moves of Chelsea

Please contact for details. Tel/fax: 020 7352 7492,

artmoveschelsea@aol.com

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Nick McNally

Mid Wales Freight

Mobile :  07866 731400

Email :  sales@midwalesfreight.co.uk

SME BUSINESS AWARDS 2019 - MID WALES FREIGHT

Transport Awards Courier Company of the Year 2019

Europe Award for Excellence in International Art Delivery Services 2019

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

PLEASE MAKE SURE YOU READ THE TERMS & CONDITIONS LISTED ON OUR WEBSITE IN FULL
 

Eligibility
Submissions of work are invited from visual artists working in any medium...

• Any artist over 18 may submit.
• All mediums are acceptable.
• Work must have been completed in the last three years and not been exhibited in London previously.
• Works must be for sale.
• Works must be framed.
• The price of works for sale must include 30% + VAT commission.
• A maximum of 3 works can be submitted for selection. It is possible for all 3 entries to be selected.
• Artworks must not exceed 120 cm in any direction.

Submission Procedure
All work must be submitted online. Pre-selection from online entries will take place, after which pre-selected works should be delivered to The Gallery at Green & Stone, London, for final selection.

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times. Work not collected at the stated times will be subject to a daily charge of £20 and will be disposed of after one week. 

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into. 

I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. 

I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes. 

All information provided by me is true and accurate and the work submitted is wholly of my own creation.

I have read and understood these and the full Terms & Conditions listed on The Gallery at Green & Stone website and by submitting this application I accept and agree to observe all the Terms & Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy