General Information
The South West Academy of Fine and Applied Arts invite submissions of work from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details. Submission is by online entry only. You can enter up to 6 works. The Selection panel may select up to a maximum of 4 works per artist. The exhibition will be held at the home of The South West Academy -  Kennaway House, Coburg Road, Sidmouth, Devon. EX10 8NG

Eligibility
Submissions of work are invited from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details.

Submission Procedure
Submission is by online entry only. Please click on the link from our website at www.southwestacademy.org.uk and follow the instructions.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Restrictions.
All work should be clearly labelled with the artists’ name, title of work and selling price attached to a label on string attached to the rear of the work. Metal and clip frames are not acceptable. Work which is deemed as sharp or dangerous will not be exhibited. All 2D work should have exhibition quality cord securely attached to D rings on the back for hanging.

Artwork should be no more than 100cm in any direction for 2D work excluding textiles where 200cms long is accepted.

Artwork Types

• 2D work with a maximum size 1 metre in any direction including frame. Work beyond this size will not be exhibited. All work should be ready to hang with D-rings and cord attached.
• Sculpture not exceeding 1 metre square floor space or 2 metres in height. Works must be portable and structurally sound. Works must not be so fragile or unstable that they cannot be safely moved and displayed.
• Ceramics.  Small collections of work in a series (up to 3 pieces) will count as one item. Ceramics should be delivered in a suitable container and boxes should be provided for items sold.
• Jewellery. Small collections of work in a series (up to 3 items) will count as one item. Jewellery should be delivered in a suitable container and boxes should be provided for items sold.
• Glass. Small collections of work in a series (up to 3 items) will count as one item. Glass should be delivered in a suitable container and boxes should be provided for sold items.
• Textiles. Works should not be wider than 100 cms wide and 200 cms long, be supplied with relevant means by which they can be securely attached to a wall. The TOP should be clearly marked.

Pricing
All work selected for exhibition will be expected to be for sale. SWAc commission is charged at 40%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. Minimum sales price, excluding editions of prints, £200 per work.

Communications
All communication will be by email or posted on-line.  Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Please log in after 12 noon on Wednesday 12 October 2022 to check the selection outcome. Failure to do so could result in work being withdrawn from the exhibition.  Please make a note of your login-details and password.

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. All work preselected on-line will be entered directly into the exhibition as there is no final selection.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and SWAc and Kennaway House will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to Kennaway House. All packaging materials must be removed after delivery (no storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 after the first day and could be disposed of after one month. 

Framing
All 2D work should be framed and ready to hang with D rings and suitable cord attached. Box frames of not less than 3.5 cms in depth are acceptable. Metal and clip frames are not acceptable. Any work which is unframed, badly framed or arriving late may be excluded from the exhibition on the discretion of the selectors.

Labels.
Artists should attach a label with string to the reverse of 2D work or front of 3D work with name, title and exhibition sale price. This label should be attached such that the string will hang over the front of 2D work but not hang below once the label and string is placed behind the work.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final, including exhibition layout and no correspondence will be entered into.
I understand that SWAc reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise SWAc to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by SWAc and associated organisations for exhibition promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

ANGUSalive Meffan Winter Exhibition 2022

Information for Exhibitors

Exhibition Guidelines

Please note that all entries must be submitted digitally between Monday 12 September – Monday 10 October 2022.

If require assistance please see feel free to get in touch, contact details at the end of this guide. 

The Winter Show takes place 12 November 2022 – 7 January 2023 in both galleries in the Meffan Museum & Art Gallery | 20 West High Street | Forfar | DD8 1BB

Who can enter?

Both professional and amateur artists at all stages in their careers who are resident in Scotland may enter. To support the selection panel and inform our visitors about you, artists will be asked to enter their work in one of two categories: professional or amateur. Entrants cannot enter their work in both categories. All work will be curated and displayed together.

What can I enter?

All visual disciplines are welcome including art, design, and craft. We are looking for, original and exciting work in any visual medium. We would love to see your paintings, sculptures, jewellery, ceramics, textiles, illustrations, photography, film, anything! Please surprise us with your work.

There is no limit on the dimensions or nature of the work to be submitted, although consideration must be given to the exhibition space available.

Entrants may submit up to two (2) pieces of work. A £7.50 entry fee per piece applies and there are no hanging fees. 

Reproduction or commercial prints will not be accepted. Giclee prints will only be accepted for photographic and original digital artwork entries.

Please note that previous Meffan Winter Show entries will not be selected.

Any electrical equipment supplied for exhibition must be accompanied by a current PAT certificate.

Wall mounted works must be framed and must be suitable for screws and fixings to be attached. Please note that MDF frames are difficult to attach fixings to as it often disintegrates. Solid wood is preferable if possible.

Unframed stretched canvasses or paintings on board are acceptable provided they are suitable for screws and fixings to be attached.

Due to health and safety clip frames will not be accepted.

If you intend to submit large scale pieces, installations or artworks which may have health and safety implications (e.g. heavy, large or cumbersome objects, flashing/strobe lights, floor mounted sculpture) for consideration, please contact the Meffan Museum at forfarmuseum@angusalive.scot prior to submission.

Restrictions

Reproduction or commercial prints will not be accepted. Giclee prints will only be accepted for photographic and original digital artwork entries.

Please note that previous Meffan Winter Show entries will not be selected.

If you have large scale pieces, installations or artworks which may have health and safety implications (e.g., heavy, large or cumbersome objects, flashing/strobe lights, floor mounted sculpture) for consideration, please contact the Meffan at forfarmuseum@angusalive.scot prior to submission.

Any electrical equipment supplied for exhibition must be accompanied by a current PAT certificate. 

Wall mounted works must be framed and must be suitable for screws and fixings to be attached. Please note that MDF frames are difficult to attach fixings to as it often disintegrates. Solid wood is preferable if possible.  

Unframed stretched canvasses or paintings on board are acceptable.
You may arrange for a courier or someone else to deliver your work, but they must arrive on the receiving days and within the times specified. Please ensure that any couriers can unpack your work and take away any packaging. You may wish to contact the Meffan prior to making any arrangements. 

Please note that we are unable to accept entries by post.

We will hang work in a way that we think will showcase your work in the best possible way. We may be unable to fulfil any conditions suggested by artists on how they would like their work displayed

How do I enter?

Please submit your work digitally between Monday 12 September and Monday 10 October 2022, by 5pm, the link is available at https://www.angusalive.scot/museums-galleries/visual-arts/meffan-winter-show/

All further details can be found on the online submission website. A £7.50 entry fee per artwork applies and there is no hanging fee.

Please check that all images are sharp and as true as possible to your artwork. Photos should be JPEGs with a maximum file size of 4MB, at least 72 dpi, and at least 1000px along the longest edge. Upload time will depend on your internet connection speed so please be patient.

Save your image files with your name and the title of your artwork as the file name, e.g., JoeBloggs_Untitled1.jpg. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Please ensure all artwork details are correct. Information submitted at this stage, e.g., titles and prices, will be used for labels, our exhibition catalogue, and online information. ANGUSalive cannot be held responsible for any errors in the catalogue due to artist’s errors in the entry process.

Once you have submitted your work digitally it will go to our selection panel. You will receive an email on Friday 21 October 2022 telling you whether or not your work has been preselected. Please check your spam or junk folder if you do not receive an email.

If your work does not pass pre-selection, please don’t let it put you off and please feel free to enter next year’s Meffan Winter Show. You are also more than welcome to come to the ANGUSalive Meffan Winter Show Preview Friday 11 November 2022 6.30pm to 8.30pm. Please RSVP if you wish to attend forfarmuseum@angusalive.scot

Pre-selection

All works that are pre-selected online are subject to final selection by the panel who assess your work in the gallery.
If your work is selected, you will be invited by email to bring your work to the Meffan Museum & Art Gallery for final selection. The email will contain details of how to prepare and bring your work for the exhibition. If you don’t receive your email, please check your junk or spam folder.
You can hand in your work on our Receiving days
Thursday 27 October 2022        11.00am - 3.00pm
Friday 28 October 2022        11.00am - 3.00pm
Saturday 29 October 2022        11.00am - 3.00pm
Please note that we are unable to accept works outwith these times. 
When you submit your work, you must take your packaging away with you as we don’t have storage for packaging.

Delivering work by Courier:
You may arrange for a courier or someone else to deliver your work, but they must arrive on the receiving days and within the times specified. Please ensure that your courier or nominated person knows how to unpack your work. 
You must ensure your labels are securely attached to your work and that your courier or nominated person will take the packaging away. 
You may prefer to contact ANGUSalive’s Meffan Museum & Art Gallery team prior to sending artworks by courier.
Please note that we are unable to accept entries by post. 

Insurance

Works will be insured whilst in our care for the full catalogue price. Whilst every endeavour is taken for the care of all entries, we cannot be held responsible for any marks or abrasions on frames. Insurance claims will only be made against any damage deemed significant.

ANGUSalive Publicity and Your Work

Please note that it will be assumed that artists give their consent for ANGUSalive to photograph entered artworks for their publicity, including and not limited to our catalogue, website, social media and press releases.

What if my work is selected?

We will publish a list of selected works for the Meffan Winter Show on Friday 10 November 2022 and artists will receive an email acknowledgement. If you don’t receive your acknowledgment, please check your email junk or spam folder.  

We will hang work in a way that we think will showcase your work in the best possible way. We may be unable to fulfil any conditions suggested by artists on how they would like their work displayed.

At the end of the exhibition, works should be collected between 12-14 January 2023 11.00am - 3.00pm.

ANGUSalive cannot store work due to space restrictions. Unless prior arrangement has been made, any items which remain unclaimed by 4.00pm on Saturday 21 January 20223 will become the property of ANGUSalive and may be disposed or recycled.

What if my work is not selected?

Please don’t despair if your artwork hasn’t made the final selection. There are a number of reasons why artwork isn’t selected. Sometimes work isn’t selected because it doesn’t suit a visual art exhibition, e.g., if the piece has text heavy elements, or because it is too large or heavy to exhibit in an open exhibition.

Unfortunately, we cannot give individual feedback, but we do encourage artists to come back and enter our Meffan Winter Show again the following year and attend our Winter Show Preview. 

You can collect non-selected artwork Thursday 17- Saturday 19 November 2022 11.00am - 3.00pm. Please note that you are unable to collect non-selected work during the Meffan Winter Show Preview.  

Whether your work has been selected or not, you are very welcome to the Meffan Winter Show Preview, and we hope that you will come along to enjoy. Please RSVP if you wish to attend forfarmuseum@angusalive.scot

Prizes

ANGUSalive Purchase Prize is up to the value of £1,500 and the Colin Dakers Memorial Purchase Prize is awarded up to the value of £1,000

All artists are eligible for our purchase prizes.

The Visitor’s Choice Award is a £200 prize and decided by public vote.

Works valued at over £1,500 will not be eligible for the ANGUSalive purchase prize and works valued at over £1,000 will not be eligible for the Colin Dakers Memorial Purchase Prize. Works over these values can still be submitted for the Show.

The winner/s of each prize will be selected by a judging panel appointed by ANGUSalive and the decision of the judges is final.

Winners of the purchase prizes will be announced at the Private View.

The winner/s of purchase prizes will receive the catalogue value of their work up to the value of the prize less commission. The work will then become the property of the Angus Council’s Art Collection. Copyright remains with the artist.

The Visitor’s Choice Award will be decided by a public vote and the winner will receive a £200 prize. The lucky winner will be announced on Friday 16 December 2022, details will be posted on our facebook page: www.facebook.com/ANGUSaliveMuseums/

Winners will also receive one of our coveted Quaichs for the ANGUSalive purchase prize, the Colin Daker’s Memorial Purchase Prize and the Visitor’s Choice Award. These little wooden quaichs are handcrafted in Forfar Academy by the students themselves. We are proud to help promote local crafts.

ANGUSalive Meffan Winter Show Preview

A celebratory preview night will be hosted on Friday 11 November 2022 6.30pm to 8.30pm. 

All entrants, selectors, sponsors and representatives of the media are invited, and the purchase prize winners will be announced.

Invitations will also be sent via email to our Visual Arts News subscribers.

Please RSVP if you wish to attend forfarmuseum@angusalive.scot

This preview night is a public event and photographs may be taken at this event for publicity, press or archival purposes for or on behalf of ANGUSalive. if you do not wish yourself or a member of your family to be photographed, on the night, please let a member of staff know and remove yourself from areas where photographs are being taken.

Artwork Sales

All works must be available for purchase and will be subject to 40% commission including VAT.

Please note that the price shown on the work is the price paid by the purchaser and should include commission.

Should the artist, or their representative, wish to exclude or remove from sale any work originally available for purchase once the exhibition has commenced, the current commission rate will be charged to the artist by ANGUSalive on the listed catalogue price of the work. The start of the Meffan Winter Show Preview is the commencement of the exhibition.

Payments to artists will be made by BACS payment, payment directly into a bank or building society account, for which bank details will be requested. Bank details will only be used for this purpose and will not be retained.

Agreement

By submitting an entry to the Winter Show, you are deemed to accept and agree to the following:

•    The decision of the selection panel is final, and no correspondence will be entered into.

•     You understand that ANGUSalive reserves the right to make such changes to the exhibition arrangements.

•      You authorise ANGUSalive to process, store, and utilise the data in your submission and agree that, if selected for the exhibition, images of your work can be freely used by ANGUSalive for promotional and publicity purposes.

•       All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

Privacy Notice

Your personal information is held in securely stored paper records within ANGUSalive, or electronically on secure servers operated by or on behalf of ANGUSalive.

No one has access to the personal information we hold unless it is necessary to enable us to carry out our duties towards you or to protect your vital interests. No third parties have access to your personal data unless permitted by law or unless we have contracted with them to provide services on our behalf. Everyone who has access to your personal information is bound by a duty of confidentiality.

We never sell your information to third parties for any purpose including marketing.

We will dispose of paper records or delete any electronic personal information in a secure way

Further questions?

Please see our Winter Show page: https://www.angusalive.scot/museums-galleries/visual-arts/meffan-winter-show/

or contact: Meffan Museum & Art Gallery | forfarmuseum@angusalive.scot  | 01307 491771

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Terms and Conditions

PHOTOGRAPHY OPEN EXHIBITION 2023

The RWA Photography Open Exhibition is an open submission photography exhibition celebrating contemporary photographic practice.

Submissions are invited from artists who create photographic work or explore the nature of photography in their art, including sculpture, installation, artist books, architecture or other artistic practice. 

Please read all of the information below to ensure that your entry is valid for submission.

Please note that the Photography Open Exhibition is a ONE STAGE selection process. All submitted works will be viewed online, and only selected works will be required to be delivered to the RWA.

RWA Academicians are entitled to free entry, but must go through the same selection process and are not guaranteed inclusion.

TERMS AND CONDITIONS OF ENTRY

Section 1: Basic Entry Requirements

• Artists who create 2D or 3D photographic work, or work that explores the nature of photography, are invited to submit either single images or limited series.
• 2D photographic works either individually or in a single series may have a maximum area of 214cm (7ft) x 214cm (7ft).
• The maximum number of photographs that can be submitted as a series is 5. If submitting a series, your application must include an image of the series in the intended layout, as well as each image individually, and the total area of the exhibited series cannot exceed 214cm (7ft) in either dimension.
• It will not be possible to consider submissions of works in series if the layout is not included, nor will it be possible to accept as a single submission groups of images that are not clearly a discrete series or multi-part work.

• Artists may submit a maximum of 3 artworks or series, 3 series, 3 individual pieces or a combination of series and single work(s).
• A maximum of 3 x 3D works can be submitted either as a series or as 3 individual pieces, and if floor or plinth-based work, the total floor area must not exceed 1m in any direction.
• Work cannot have been exhibited previously at the RWA.
• Artists are encouraged to submit recent work (produced within the last 3 years).
• All works must be for sale.
• Prices should be predominantly under £15,000.
• All entries are subject to a one-stage selection process.
• Any photographic medium is permitted, as well as artists that use photography to inform their sculpture, installation, architecture or other artistic practice are also encouraged to enter the exhibition.

Section 2: Cost of Entry

Submission fees are charged per series:

• £21 per item or series for General Public (£17.50+VAT)
• £15.90 per item or series for Students (£13.25+VAT)
• £15.90 per item or series for Friends of the RWA (£13.25+VAT)
• £10.50 per item or series for RWA Artist Network members (£8.75+VAT)
• Free for RWA Academicians

Section 3: Submitting Work

All Entries

• All submissions must be made online using our online submission system (OESS) which can be accessed via our website. Please read the OESS user guide located on our website for further assistance. Please note – when you have made your account on OESS, please note down your log in details as you will need them to access your results. Once the selectors have made their decisions it is the artists’ responsibility to log back into OESS and check their results, on results day (14^th December.)
• All artists must submit one image of each work when submitting single image works.
• If submitting works in a series, all artists must submit an image of each work in the series, and an image of the series as a whole, in its intended layout, when making their submission.
• Images should be a JPEG file and should not exceed a maximum size of 5MB. Please ensure your images are as clear as possible.
• If the work is 2D, we do not need to see the frame in the image.
• If work is 3D, more than one view may be submitted, so long as they are edited into one image.
• All work that is successful at selection stage must be delivered to the RWA on the specified dates.
• Architects may enter as individuals or as a practice.
• Collaborations are permitted, please enter relevant details when submitting.
• Please contact the RWA if you cannot access a computer.

Section 4: Admissible Works and Size Restrictions

Wall-based work

• Any medium is acceptable, including digital images, photography and photographic processes and artworks exploring the nature of photography.
• Wall-based work must not exceed 214 x 214cm (7ft x 7ft), per image or per series of works (maximum five photographs per series).
• Works in series/multiples must be clearly labelled in large letters on the back of the piece, indicating orientation, order and layout.
• Works in a series/multiples must be accompanied by a layout guide.
• Works must be framed/exhibition-ready unless there is legitimate aesthetic reasoning for leaving work unframed.
• See Section 6 for hanging requirements.

3D/Installation

• 3D work must be no larger than a maximum footprint of 1m x 1m (3.3 x 3.3ft). There is no height restriction, but please note that the RWA lift is 295cm high.
• 3D works must weigh no more than is safe for two people to lift – 50kg
• Please include any specific display instructions in Special Instructions.
• Please note that it may not be possible to display work as requested - although we aim to display work as close to the artist’s specifications as we can, we cannot guarantee that specific plinth sizes, for example, can be met. The curators’ decision is final.

• Sculptures or sculpture components too large to fit into the lift will not be eligible.
• The maximum weight for suspended works is 5kg.
• When submitting sculpture or installation, please consider the health and safety implications of exhibiting work in a public place. Please ensure floor and plinth-based works are stable. We reserve the right to remove any work in breach of the RWA’s Health & Safety policy.
• Please note that artists are not permitted to set-up installations in advance and must include full instructions for assembly and display with their entry. All installations are assembled and installed by RWA Technicians.
• Please contact us (photoopen@rwa.org.uk) if you are unsure as to whether your work meets the entry requirements.

Artist Books

• Artist books are permitted for entry. 
• Please include display instructions in Special Instructions if necessary. 

Section 5: Works Inadmissible

• Works not labelled in the manner described in the sections below.
• Works in a series which do not include a layout guide.
• Works which do not comply with Health & Safety standards.
• Works which do not fit in the RWA lift.
• Works containing offensive material.
• Site-specific works.
• Works failing to comply with Terms & Conditions, particularly with regards to size and weight restrictions.
• We regret that we will not be able to show moving image works in this exhibition.

Section 6: Installation/Hanging Instructions

• All framed work will be hung using mirror plates, therefore please ensure your work is suitably framed.
• All fixtures must be removed from the back of framed work prior to delivery as remaining fixtures are one of the primary sources of damage to artworks.
• The RWA will attach all relevant fixings to all placed works for hanging. 
• Where a work has a metal frame, the artist must include the original fixings with their entry.
• Please use the ‘Special Instructions’ box when entering your work details via the submission system to include any installation or hanging requirements. Please print these details and attach them to the work when delivering and discuss with a member of staff on delivery if necessary.
• Unframed work is acceptable where the decision has been made for aesthetic reasons.
• Unframed work must include clear instructions for display and the artist must provide the relevant fixings with their entry.
• If the Terms and Conditions state that the artist must submit fixings with the work please provide these in a clear plastic bag or envelope and attach securely to the back of the work.
• Please note that though we will do our utmost to ensure works are displayed according to the artist’s instructions, we cannot guarantee it, specifically plinth dimensions and hanging heights. The decision of the curator is final.

Section 7: Confirmation of Results

• After selection, results will be available to view via the online submission system. Selection results will be available to artists on Wednesday 14 December 2022.
• It is the artist’s responsibility to check their results by logging into the submission system, where results will be shown.
• The RWA is not responsible for an artist’s failure to receive results.
• Works that are selected must then be delivered to the RWA on Sunday 15/ Monday 16 January 2023.
• Whilst we aim to include all selected works in the exhibition, it is possible that there may not be room for everything and that some works will be ‘Selected Not Hung’.
• Final Hang results will be available soon after delivery of works. Any works that are Selected Not Hung at this stage will be marked as such and artists will be contacted to collect their works. The curator’s decision on this matter is final.
• Any works ‘Selected Not Hung’ will be included in the online iteration of the exhibition, and made available for purchase in the same way as works in the physical exhibition.

Section 8: Labelling Your Work for Delivery if Selected

• Labels can be downloaded and printed out from the submission system on thin white card.
• Labels should be securely attached to the work with a thin piece of string.
• The artists’ name, address and title of work should also be written clearly on the back of the work wherever possible or included on the packaging or work itself. Work in series should be clearly marked, and if possible an image of the correct layout included on the packaging or the back of a work.
• Where possible, the top of abstract works should be clearly marked on the back of the work.
• If an artwork is made up of individual components, please ensure each piece is labelled.

Section 9: Packaging and Delivery

• Selected works must be delivered to the RWA. Delivery dates: Sunday 15 and Monday 16 January 2023.

• Works must be unpacked on delivery.
• Please note that storage space is extremely limited, so packaging and crates must be taken with the artist once the work has been delivered.
• Please alert a member of staff if you require assistance.
• For info, the dimensions of the RWA lift are 2m width, 2.9m depth and 2.95m height, max. load 3 tonnes.
• Any works too large for the lift must be no greater than 50kg (two person lift).
• Works may be delivered on your behalf by a friend or relative.

Section 10: International Entries

• Artists submitting work from overseas must ensure that all customs paperwork is complete and that return documentation is attached to the work.
• The RWA will not take responsibility for liaising with customs or external couriers and will not bear the costs of any transportation.
• Work should be suitably packaged for international transport.

Section 11: Transport Costs

• Please note the RWA will not cover any costs associated with the transport of works, including the cost of shipping, import or postage.
• The RWA strongly advises artists against postal submissions and does not accept liability for damages to works whilst in transit or on the premises.

Section 12: Insurance and Damage to Work

• Exhibitors are responsible for arranging their own insurance to cover damage or loss to their artwork either in transit or whilst at the RWA.
• Work must be insured by the artist for the duration of the exhibition and including transportation.
• The utmost care will be taken of all works sent in for exhibition, however neither the RWA, its officers nor its representatives will be responsible for any loss or damage whilst the works are in their possession howsoever caused, with the exception of damage to or theft of exhibited works whilst on display which has been recorded on CCTV. 

Section 13: Sale of Work and Editions

Sale of Exhibited Artwork/s:

• All work must be for sale, the RWA cannot accept ‘Price on Application’ (POA).
• Selling prices should be predominantly under £15,000, and must be rounded to the nearest £0.50.
• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35% + VAT (42%). The same applies to the selling price of prints, if available.
• For RWA Academicians, the RWA’s commission is 30% + VAT (36%).
• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed, therefore please ensure this information is correct at the time of submission.
• Artists will be advised of sales, and payment to the artist will be made at the end of the exhibition, once payment has been received from the purchaser.
• The RWA aims to make payment to the artist within 28 days of the end of the exhibition.

Sale of Prints:

• Selling prices must be rounded to the nearest £0.50.
• All multiples of prints are sold unframed. Please ensure the price entered reflects this.
• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (totalling 42%).
• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed, therefore please ensure this information is correct at the time of submission.
• Artists will be informed of orders for unframed prints and sculpture multiples via email once payment is received by the RWA.
• It is the artist’s responsibility to mail/deliver the work to the purchaser within 2 weeks of notification email.
• The artist is responsible for all postage or delivery costs, which should be factored into the pricing.
• Unframed digital prints can only be sold if the exhibited work is a digital print.

Section 14: Collecting Your Work

• Collection dates Sunday 7 – Tuesday 9 May 2023
• Work must be collected from the RWA.
• In order to collect your work, please bring a form of ID with you.
• If a third party is collecting work on your behalf, they must bring this with them, or a letter or email saying they have your permission to collect. For your protection, work will not be released without this authority.
• Unsold works that have not been collected by 10 May 2023 will incur a storage charge of £15 per work per week.
• If any work submitted has not been collected within 3 months after the closing date the RWA shall be entitled to, without prior notice to the artist, sell or otherwise dispose of such works and to devote the proceeds of such sale or other disposition as it may think fit in its absolute discretion.
• If you have arranged for a courier to collect your work, you must email the RWA at least one week in advance at photoopen@rwa.org.uk with details of the collection.

Section 15: Copyright

• Copyright remains with the artist, however, by registering online and agreeing to the terms and conditions the artist agrees that his/her work can be used for the promotion of the RWA and its exhibitions.

Section 16: Withdrawal of entry

• Entries can be withdrawn any point up to the submission deadline and will be eligible for a refund.
• It is the artist’s responsibility to contact the RWA to arrange the withdrawal of their submission and payment of refund.
• Refunds are not permitted beyond the submission deadline, therefore please ensure your work meets the RWA entry criteria before submitting.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

1. THE ARTIST

1.1 The competition is open to all artists over 18 years. A third party (e.g. gallery, agent or other representatives) may submit work on behalf of the artist, but the third party must confirm that they have the full permission of the artist to enter their work. If you are so authorised, You agree to be bound by these Terms and assume the liabilities set out in these Terms.

2. THE WORK

2.1 The Work must be made on paper or card or of paper or card. This includes works printed, painted, or drawn on paper or card; 3D sculptures made of paper or card; 2D works made of paper or card e.g. collage.

2.2 The Work must be available from December 2022 to February 2023.

2.3 The Work must have been made in the last three years.

2.4 The Work must be for sale. 

2.5 The size of the Work to be provided is the exterior frame size, or in the case of sculpture, the longest measurement. The framed Work must not exceed the specified size limit of 100 cm in any direction. 

3. INADMISSIBLE WORK

3.1 The following types of work are inadmissible:

• We do not accept editions. The Work submitted must be original unique artworks. 
• We do not accept photography of any kind.
• We do not accept giclee prints.
• We do not accept work NOT made on or of paper or card.

4. THE SUBMISSION PROCESS

4.1 All work must be submitted online. Final selection from online entries will take place, after which selected works should be delivered to The Gallery at Green & Stone, London.

4.2 Upload images of work at www.thegalleryatgreenandstone.oess1.uk between Monday 5 September 2022 and Monday 5 December 2022, midnight [Note: Images must be in JPEG format and under 5MB]

4.3 Check www.thegalleryatgreenandstone.oess1.uk from 6 PM on Friday 9 December 2022 to see if your work has been selected

4.4 If selected, deliver your work  on Wednesday 11–Thursday 12 January 2023, 10AM to 5PM to The Gallery at Green & Stone

4.5 Check this page on Friday 9 December 2022, by 6PM to see if your work has been selected

4.6 You must not submit any work if you cannot make these dates. In submitting work, the artist hereby accepts that they will be able to make all of these dates. If you cannot make these dates you will not be refunded. 

4.8 All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition.  

5. PHOTOGRAPHY OF WORK

5.1 Please shoot the Work in natural light on a light background making sure you show all edges of the Work.

5.2 The images you submit will be the final images used for the online catalogue — please make sure they are accurate and high-quality photos.

5.3 Submission of low-quality, incorrectly taken photographs may lead to the Work being excluded from the judging.

5.4 Editing of images will lead to immediate disqualification of the Work.

6. THE SELECTION PANEL 

6.1 All judges shall be appointed by Green & Stone in such number and of such qualifications as it sees fit at its sole discretion.

6.2 All works will be judged anonymously, and there will be no segregation by country, genre or style etc.

6.3 No feedback will be provided to successful or unsuccessful applicants.

7. FRAMING AND GLAZING

7.1 All two-dimensional works submitted must be framed. The use of simple, neutral-coloured frames is strongly encouraged. Metal, glass and Perspex clip frames are not acceptable. Glazed Works with unprotected glass edges are inadmissible. Diffused picture glass is unacceptable. 

7.2 Framing of works is the responsibility of the artist and must be carried out prior to delivery.

7.3 All works must be exhibition-ready. Suitable hanging fixtures should be supplied, sufficient to carry the weight of the work. We accept D-rings and wire. We do not accept mirror plates.

7.4 Artists are reminded that it is highly recommended that the exhibiting artists insure with a reputable insurance company their works of art for their market value.

8. DELIVERY OF WORKS 

8.1 Works should be delivered unwrapped with forms and labels. Please complete all labels carefully and attach to the Works. In particular, please attach labels to the back of picture frames and to the bottom of sculptures. The exhibition catalogue is compiled from the information on the form you provide when you submit digitally so please complete it accurately.

8.2 Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition. 

9. COLLECTION OF WORKS

9.1 Dates for collection of Works will be published on the Gallery at Green & Stone Website. These are the ONLY days that Works can be collected from Green & Stone. Please ensure that arrangements are made for your Works to be collected on the days specified. Please note that we cannot wrap Works for collection. If you pay for an entry and then realise you cannot make these dates you will NOT receive a refund. 

9.2 Any uncollected Works will be removed from Green & Stone after the collection days and stored by an independent courier company at the artist's expense.

9.3 The Gallery can give no information or warranty as to storage charges made by any other company.

9.4 If the Works are not collected or claimed by, or on behalf of, the relevant artist within 12 months of the last collection day (notified under clause 7.1 above), Green & Stone will be entitled to destroy, sell, or otherwise dispose of the Works without consent and without prior notification to the artist. The artist hereby agrees that it will not be entitled to any compensation as a result of the aforementioned destruction, sale or disposal of the Works by Green & Stone in accordance with this clause.

10. PRICING AND COMMISSION

10.1 Work selected for exhibition must be for sale. Commission is charged by the Gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT.

10. 2 Green & Stone will charge a 35% commission on the total price paid for:

10.2.1 Works;

10.2.2 commissioned Works; and

10.2.3 any copyright in and to such Works sold or licensed;

before, during, or as a result of an exhibition managed by the Exhibition Administrators.

10.3 Once work has been submitted to Green & Stone, any sale affected by Green & Stone before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.

10.4 The price of Works stated must include the commission of 35% plus VAT. If the artist of the Works is registered for VAT, then the VAT due on the selling price of the Works should be included in the price entered on the form.

10.5 The price for the Works provided is the catalogue selling price and is the price that the Works must be sold at. This price can only be changed by prior written agreement between Green & Stone and the artist of the relevant Works. Green & Stone reserve the right to query the price of Works.

11. INTELLECTUAL PROPERTY RIGHTS

11.1 By submitting Your Work(s), You confirm that the Work(s) is free and clear of any liens, claims, encumbrances or restrictions, that the use of the Work(s) under these Terms will not infringe upon or violate the rights of any person or entity, and that to the best of Your knowledge and belief the Work(s) has not been exported from any country and shall not be imported into the United Kingdom in violation of any applicable laws or regulations.

11.2 If You do not own all of the rights, title and interest in and to the Work(s), You must expressly inform Green & Stone in writing of all relevant details concerning all other third parties rights to the Work(s). You shall indemnify Green & Stone against all losses, liabilities, costs and expenses in respect of claims made by third parties alleging partial or total ownership of the Work(s) or any rights in the Work(s), including intellectual property rights.

11.3 Green & Stone have the right to copy and/or reproduce the Works and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the sale of the Works, for educational and public workshops, and for general marketing or promotional purposes, and other related activities, including without limitation the incorporation of images of the Works within promotional and marketing materials, postcards, catalogues, posters, DVDs, on Green & Stone’s websites, in workshop presentations and on information screens throughout the exhibiting gallery and any media now known or hereafter devised.

12. LIABILITY

12.1 By submitting Your Work(s), You confirm that the Work(s) is in a condition to withstand normal rigours of handling and display at Green & Stone. Whilst we will always do our very best to ensure the safety and security of your work, Green & Stone is not liable for any damages to artwork or frames that may occur whilst artwork is in our gallery. 

12.2 Green & Stone undertake no responsibility whatsoever for any loss of, or any damage to, Works entrusted to them, whether arising from fire, default, error, neglect or theft by carriers, packers or other persons and whether in their own employment or not, or otherwise howsoever and all goods are at artist owner’s risk absolutely and Green & Stone excludes all liability to the maximum extent permitted by law. THE GALLERY IS USED FOR VARIOUS PURPOSES AND YOU ARE ADVISED TO INSURE YOUR WORKS AGAINST ALL RISKS.

12.3 If You are submitting Work(s) from abroad then taxes may be levied at the port of entry into the UK. You will not list Green & Stone as the importer of the Work(s). You agree to indemnify Green & Stone for any charges or taxes incurred by it as a result of (1) the importing of the Work(s) for the purposes of display in the Exhibition and (2) for any back taxes due from You to HMRC on or arising from any sale of the Work(s).

13. PERSONAL DATA

13.1 Green & Stone will hold the personal data supplied by the artist on the submission form, in accordance with the General Data Protection Regulation (GDPR). It will only be used for administering exhibitions, commissions and prizes and will not be transferred to a third party without the consent of the artist, subject to clause 13.2 below.

13.2 Unless expressly written to the contrary, the artist hereby consents to Green & Stone providing third parties with his or her contact details where such third parties might be interested in buying, commissioning or licensing the rights in and to, the Works.

14. REFUSAL, WITHDRAWAL OR DISQUALIFICATION OF WORK

14.1 Green & Stone may accept or decline any Work(s) submitted for the Exhibition entirely at its own discretion. Green & Stone’s decision is final.

14.2 Green & Stone reserves the right to deny admission or withdraw a Work(s) from the Exhibition if for any reason the Work(s), or any circumstances surrounding the display of the Work(s), appears to Green & Stone to expose it to potential or actual damage to its reputation, risk of legal proceedings or enforcement including, without limitation, the alleged breach of third party intellectual property rights.

14.3 Green & Stone reserves the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions.

THE SIGNING OF THE GALLERY AT GREEN & STONE’S SUBMISSION FORM IS TO BE TAKEN AS THE UNRESERVED AGREEMENT OF THE ENTIRE CONTENTS OF THESE TERMS AND CONDITIONS AND THOSE ON THE SUBMISSION FORM BY THE SIGNATORY.

BY SUBMITTING TO THE EXHIBITION YOU ARE DEEMED TO ACCEPT AND AGREE TO THE FOLLOWING:
The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Mall Galleries in The Mall near Admiralty Arch.

Eligibility
Submissions of work are invited from visual artists working in any two or three-dimensional artwork except for photography and giclee printing (or similar).

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions. Please note refunds will not be given in the event of work not being selected. 

Pricing
Work selected for exhibition must be for sale. There is a minimum sale price for work less than 40cm on the longest side of £395 and a minimum price of £495 for work over 40cm on the longest length. Commission is payable to the Society as follows:

Members (all classes):              Works less than 75cm on longest side 35%

                                                  Works larger than 75cm on longest side 40%

Non members                           Works less than 75cm on longest side 45%

                                                  Works larger than 75cm on longest side 50%

It will be assumed that the stated sale price includes the cost of any frame and the commission.  Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided.

Measurements
You must provide the framed measurements of the work in cm.  This is for inclusion in the catalogue, as well as to aid in the selection process and for planning the hang.
 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if their work has been preselected; if so they will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

It is very difficult to assess work from poor photographs so please submit scans or very good photographs to show your work at its best.  Good results can be obtained with tablets and mobile phones, but take care to ensure that there is sufficient light (especially when the background appears as grey on a photograph), that the image is in focus, there are no reflections through glass, or bad angles from work being propped up.  The Selection Committee encourages artists to choose simple plain mounts and wooden frames (which can accommodate mirror plate fixings) that will not detract from the work or interfere with adjacent works in the exhibition; poor presentation may prejudice acceptance. Work framed with clips is not admissible. Acrylic ‘glass’ may be used for oversize work and for work submitted by overseas artists, as supplied by a framer, and it must of good display quality and be free from scratches and be as scratch resistant as possible. Artglass or similar which minmises reflections is acceptable.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If applying from overseas, please consider how you will deliver to and collect work from the exhibition venue at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

117th Bath Society of Artists Open Exhibition Prizes:

• Bath Society of Artists Prize (£2,000)
• Bath Society of Artists Runner up prize (£1,000)
• The Public Choice Prize (£600)
• Bath Society of Artists Young Artists Prize (£500)
• Bath Society of Artists Prize for a 3D work (£350)
• Bath Society of Artists Painting Prize(£350)
• Bath Society of Artists Drawing Prize (£350)
• Bath Society of Artists Print Prize (£350)
• Bradford Gallery Figurative Prize (£250)
• St Cuthberts Mill Works on Paper Prize  (20 sheets of Saunders Waterford 300gsm, worth £120)
• Bath Artist Printmakers Artist Print Prize (£120 voucher)
• Meltone Gallery Small Picture Framing Prize – (£100 Gift Voucher)
• Pegasus Art Prize – (£100 Gift Voucher)
• Minerva Art Supplies Prize (£50 Gift Voucher)

Prize judges this year are; Stephen West, artist, sculptor, lecturer, curator, and writer; and Aidan Quinn of Beaux Arts Gallery, Bath.

RULES AND GUIDELINES

Data Protection:

The contact details you provide as part of your submission will be shared with appropriate staff members of OESS/BANES/Victoria Art Gallery/ Bath Society of Artists and as needed by buyers, for the purposes of showing, selling and delivery of all listed and purchased works from the gallery. Your information will not be shared with any other parties other than those already mentioned. By submitting work, you are also accepting these conditions.

Entry Conditions:

• Submission is by online entry via OESS.
• Any UK artist over 18 (at the time of entry) may submit work.
• You can enter up to 2 works: One work - £15.00; Two works - £27.00.
• Young artists (aged 18 – 25 at time of entry) may submit up to 2 works at £5 per work.
• All work submitted will go through a two-stage selection process.
• Entries may include paintings, pastels, drawings, original framed prints, edition prints; mixed media, sculpture (but not photography, performance, or video). Digital prints and collaborative artworks maybe submitted (See Additional Information).
• Prints must be limited to maximum edition of 150.
• Exhibits must be original, the artist’s unaided work
• Work should not have been exhibited at any previous BSA Open Exhibitions.
• All works must be for sale for a minimum of £100, with the exception of prints. There is no ceiling on sales prices.
• Prices must include the cost of the frame (where appropriate)
• Works should not be larger than 183cm along the longest dimension, (including frame if appropriate).
• Commission rate is 43.5% (Bath Society of Artists is not VAT registered).
• Printmakers will be responsible for the cost of a tracked delivery service when sending unframed prints to the Gallery or buyer, which should be reflected in the sales price.
• Photos of submitted work need to be in jpg, jpeg or png format, be no more than 5mb file size and should not include the frame.
• A video of 3D work can be uploaded to either YouTube or vimeo and a link provided on the entry form.
• Whatever you put on the entry form will also appear on your labels and in the catalogue, so please avoid using all capitals, unless essential in the title.
• Also, please ensure your details are recorded accurately before confirming your application.
• Entry fees for incomplete submissions cannot be reimbursed after 5.00pm on Tuesday 5^th April, so please be sure to complete your entry, or contact the organisers if you are experiencing any difficulties

Delivery & Collection:

• Work submitted on handing in days must be completely dry, sale worthy and if hung, ready to be collected by a prospective buyer at the end of the show.
• Sculptures should be both stable and safe to exhibit and if heavy, be provided with some means of easy transition across the Gallery floor.
• Handing in days are Friday 6th May for courier deliveries only; and Saturday 7th May for all other work.
• Suggested couriers include:
  • artmoveschelsea@aol.com
  • Aardvark Art Services
  • A S Elvin Transport Ltd   (Email: bernadette@elvingroup.co.uk
  • sales@central-linkcouriers.co.uk (call 07908754032)
• Couriers to report to the Gallery’s side entrance. Non-members to report to the Main entrance at the top of the steps. Disability access is provided via the side entrance of the Gallery. Parking outside the Gallery is for dropping off only. Vehicles left for ten minutes or more, without a disabled parking badge, run the risk of a parking ticket.
• All works submitted must be correctly labelled. Labels may be downloaded from the artists’ online account.
• There should be no projections of any kind on the back of work, except for your attachment of mirror plates. Please be sure to put masking tape over the mirror plate screws before handing in your work.
• Check out this link for more information about sourcing and fixing mirror plates https://makingamark.blogspot.com/2015/10/how-to-hang-painting-using-mirror-plates.html
• All 2D work accepted on handing in day must be fitted with mirror plates. Any work that cannot support the attachment of mirror plates, or another suitable fixture, may well be rejected.
• Whilst the Exhibition organisers will take every possible care of works in the Gallery, they cannot undertake any responsibility whatsoever for any loss of, or damage to, works entrusted to them.
• All artworks submitted are at the artist owner’s risk. Artists are therefore advised to insure their works against all risks. 
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery.
• We are unable to wrap works or provide wrapping materials for any works being returned on collection days.

Fixings & Labels:

• Wall hanging works should be framed or stretched on a support suitable for the attachment of mirror plates, if selected.
• Metal frames or unframed glass will not be accepted.
• Perspex boxes for wall mounted works are acceptable if instructions for fixing is provided.
• If pre-selected and asked to deliver works to the gallery, there must be no protruding elements except for the Mirror plates. 
• Labels may be printed from the artists online account.
• Labels must be firmly attached to the back of all 2D work, and another attached by string to hang 6in/15cm over the front from the top, with artists name, telephone number, email address, title, and price of work.
• For 3D work, it is important to fix a label to the base of your work. If it is not possible to use a large label with all of the information included above, then a clearly readable name and telephone number will suffice. In addition, a luggage type label with all the contact details, as above, tied onto string securely looped over the work would also be helpful. These stringed labels will be removed if the work is accepted into the gallery.

Selection:

• A first stage online selection will be carried out by a panel of BSA members
• Final 2D selection panel will be comprised of guest artist Stewart Geddes; Jon Benington, Manager of the VAG; David Inshaw, the President of the BSA; and BSA members Nicky Knowles; Rob Grieve; Leonie Bradley; Josie Sylvester; and Steven Jacobson.
• Final 3D selection panel will be comprised of guest artist Sandra Higgins and chosen BSA members, Iain Cotton, Jan Byrne, Fay Stevens and Holly Bennett.
• Please note that selectors' decisions are final and we are unable to offer feedback.
• All works will be selected for the exhibition anonymously.

Notifications:

• Artists will be notified by email when results are available, and full details of artworks called for handing in days and/or work subsequently accepted for the exhibition will be shown in the artists personal OESS online account.
• Once the exhibition has opened all exhibiting artists will be allowed to enter the Victoria Art Gallery free of charge.

Sales & Payments:

• There will not be a facility to purchase artwork online via the Victoria Art Gallery website this year
• If an entered work is sold during the call to artists period, then a replacement work maybe entered. However, no swaps will be accepted if a sale occurs after 5th April 22 and there can be no reimbursement of the entry fee.
• Any private sale that occurs after the artist has been notified that final selection has been completed and the work has been selected for hanging, will incur the normal commission rate and must be paid for via the Gallery. This condition applies until the close of the Exhibition.
• All sold artwork must remain in the gallery until the exhibition closes.
• Payments to artists, who sell their work during the exhibition, will be paid by the BSA once the appropriate BANES Council payment has cleared the BSA’s bank account (please allow up to three months).
• Where a collaborative work sells, payment in full will be made to the artist whose name is entered first on the online form

Additional Information:

The copyright and all other intellectual property rights to works, will remain the property of the artist and any enquiries in relation to such rights will be referred to the artist. The Exhibition organisers have the right to copy and/or reproduce works submitted and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the sale of artworks, for general marketing or promotional purposes, and other related activities, including without limitation, the incorporation of images of artworks within promotional and marketing materials, catalogues, posters, or on Exhibition organisers websites and any social media site now known or hereafter devised.

Images:

• If taking the photo yourself rather than using a professional photographer, take the photo in natural light (but not in direct sunlight – an overcast day is best if taking the photo outside) without using a flash and square on to the work. Ideally, use simple photo editing software to crop any background and frame. For three-dimensional work please take against a plain background or alternatively take a short video.

• The upload time of images may take a little time depending on your internet speed, so do give it time. If you are having problems uploading your images please resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as + = & “ ‘ etc.

Collaborative work:

• Collaborative artwork will be listed in the catalogue according to the surname of the first named artist.
• Each collaborative work submitted counts as one entry for each artist involved.
• A submission fee is payable for each collaborative work

Digital:

• Digitally generated works are admissible and may be presented in print form. We are not presently in a position to accept photography, performance, or video works.
• Editions of digitally generated prints are allowed in the same way as any other kind of print media eg lino, etching etc.  These prints should be executed using light fast archival pigment-based inks on high quality paper.
• Prints made with standard dye-based inks will not be accepted, because they fade very quickly.
• It must be stressed that we will not accept serial or singular reproductions of finished paintings, illustrations, or drawings. Specifically this refers to paintings, illustrations or drawings which have been photographed with the intention of selling an edition of reproductions of that original.
• Neither will it be acceptable to make a minor adjustment to an original painting, drawing or collage in order to enter it as a digital work.
• We acknowledge that any digital process requires a starting point and to this end, such works will inevitably contain elements of photography or scanned drawing, painting, or collage. The main emphasis of the work must be on the subsequent digital process in order for it not to be assessed as a reproduction of an original generated in other media. The only exception to this would be where an original work, sculpture, or painting, is photographed and the original is intentionally destroyed as part of a genuine creative process, such that the digital record is the only way in which the work exists. In this case, the individual work will be reviewed by the committee and each case considered on its own merits.
• Collaborative digital artworks may also be submitted under the same guidelines.
• The selectors’ decision in all regards will be final.

Bath Society of Artists:

For further information about the Bath Society of Artists, its members and previous exhibitions please visit www.bsaorg.uk or contact the Secretary by email at secretary@bsaorg.uk or call 07976 380147.

For information concerning membership, please see details provided under ‘About us’ and ‘Membership’ on the website www.bsaorg.uk

Instagram: @bathsocietyofartists
Facebook: @BathSocArtists

Sponsors & Partners:

Bath Society of Artists would like to thank all those involved in making this exhibition possible.

In particular, we would like to thank our sponsors including:

• Meltone Gallery, Bath
• Pegasus Art Supplies UK
• Minerva Art Supplies
• St Cuthberts Mill
• Peter Slade, Bradford Gallery
• Bath Artist Printmakers

We also want to thank the following for their help and support:

• Invited artist Shani Rhys James
• Guest artist selectors: Stewart Geddes and Sandra Higgins
• Prize Judges: Stephen West and Aidan Quinn of Beaux Arts Gallery, Bath
• Jon Benington and the staff at the Victoria Art Gallery/BANES offices
• OESS
• Together with all the volunteer member artists who have offered to take part in the online selection process and help in the gallery.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

HOW TO APPLY TO EXHIBIT AT THE SWA 161st EXHIBITION

NON MEMBERS

Information below relates to Non Members who wish to enter the Exhibition. 

NB Terms and conditions can be found at the bottom of the page. Please read before submitting work.

Online Submission, Hand in and Selection

Submission Procedure - Submissions for selection to the 2022 open exhibition will be open from the 24th Feb to the 12th May. This year you can only apply digitally. 

NOTIFICATION OF DIGITAL SELECTION RESULTS  To find out if you have been successful you will need to log back in to  https://societyofwomenartists.oess1.uk  on the 23rd May 2022. 

Successfully selected works need to be delivered to the Mall Galleries, 17 Carlton House Terrace, along with a print out of your online submission form on an A4 sheet on the 25th of June. Please do not use staples or tape on this form because it must be photocopied during processing. N.B Non members works that are digitally pre-selected are not automatically accepted for the exhibition and will go though final selection. Please check the SWA website for final results on the 28th June 2022

Submitting digitally enables artists to submit works for initial consideration without transport and framing costs.

Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Details are available to you in our information and general terms on SWA website. 

ALL 3D Artwork

For 3D and Sculptural work, it is single stage digital submission/selection process only. Artists must go online for results to the digital selection and for final selection results. If successful, you will be contacted about bringing work in on the 5th September.

Exhibition Dates

• Online Submission societyofwomenartists.oess1.uk: 24th February – 12th May at midnight

• Artists Must Login to societyofwomenartists.oess1.uk to check Digital Results: 23rd May

• Receiving Day for wall hanging works: 25th June, 10am - 5pm

• Selection Days: Sunday, 26th June, 9.30am - 5pm

• Notification of results of selection (ONLINE ONLY): 28th or 29thJune, on the SWA website

• Collection of unaccepted/ANH work: 30th June, 10am - 5pm ONLY

• Delivery of 3D work to the Mall:  Monday 5th September 10 am – 4 pm

• Charity event (TBC): 6th September

• Private View: Wednesday 7th September, 10am to 5pm Charity event (TBC)  6pm to 10pm

• Exhibition Open to the Public: 6th September (4pm until 6pm on the first day) then 10am to 5pm daily

• Exhibition Closes: 11th September, closing time 1pm on Sunday

• Collection of unsold work: Saturday, 17th September 10am - 5pm

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Categories of work

Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture, in all media; engraving, lithography, and ceramics, glass and metal not of a utilitarian nature. 

Awards

We are delighted to announce we will have Awards and prizes this year and will announce them shortly as well as details from our wonderful sponsors. 

Young Artist 

Please ensure you add your DOB to signify that they are eligible for the Young Artists (18-35 years) categories, there are specific Awards for this group.

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GENERAL TERMS & CONDITIONS FOR SUBMITTING WORK FOR 2022 EXHIBITION

These conditions apply to all exhibitions administered by the Exhibition Administrators. The term ‘Exhibition Administrators’ means The Society of Women Artists Ltd.

1. Submission Procedure  Submissions for selection to the 2022 exhibition will be open from the 24th Feb to the 12th May. You will now only be able to apply digitally. 

NOTIFICATION OF DIGITAL RESULTS - To find out if you have been successful you will need to log back in to  https://societyofwomenartists.oess1.uk  on the 23rd May 2022. 
 

Successfully selected works need to be delivered to the Mall Galleries, along with a print out of your online submission form on an A4 sheet on the 25th of June. Please do not use staples or tape on this form because it must be photocopied during processing. N.B Non members works that are digitally pre-selected are not automatically accepted for the exhibition and will go though final selection. Please check the SWA website for final results on the 28th June 2022. Members Digital results are final. Non members work not selected must be picked up on the 30th June.
 

Submitting digitally enables artists to submit works for initial consideration without transport and framing costs.
Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Details are available to you in our information and general terms on SWA website. Please do read them prior to entering.

ALL 3D Artwork
For 3D and Sculptural work, it is single stage digital submission/selection process only. Artists must go online for results to the digital selection and for final selection results. If successful, you will be contacted about bringing work in on the 5th.

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2. Imagery - The quality of the images up loaded are integral to work being selected because these are the images that will be used in the online Exhibition. Please ensure the images are sharp and cropped appropriately. Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images, please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + = The Royal Academy have produced an excellent guide to aid you with photography. This is a link to the video   https://summer.royalacademy.org.uk/Information/9       This is a PDF of the RA Guide How to Photograph your work 

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3. Submission - Submission fees for non-members is £18 per work, irrespective of size or medium, to be paid at the time of submission. Young artists (age 18-35 years) is £9 per work and members enter free.

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4. Number of works & Membership - Up to 6 works may be submitted but maximum of four works can be displayed. We are looking to select new Associate members (ASWA) or full members this years. So if you wish to be considered for either of these you must enter 6 artworks.​

5. Frames, Presentation and Sizes All pictures must be securely framed. Frames should be stout enough to accept 
    mirror plates (supplied and attached by the Mall galleries) at the back for hanging purposes. There should be no hanging hooks or any projections whatsoever from the back of the frames. This is to prevent damage to other works in stacking and also because mirror plates hold the work tight against the wall and projections could bend the frame and cause damage. Frames and mounts of unusual colour, size or design may prejudice the chance of hanging
    •    Metal frames are not admissible.
    •    Glazed works with unprotected glass edges are not admissible.
    •    Only newer forms of Non reflective glass are acceptable.
    •    Well presented box canvases are acceptable.
 Size - There will be a maximum submission size for paintings and sculpture this year of 200cm. All works will be judged by merit.          

6. NOTIFICATION OF RESULTS -  Non members work will go through digital selection. Successful entries will be handed in at 17 Carlton House Terrace, selection will then take place by a panel of judges for inclusion to the exhibition. Non members will be able to find out the results of final selection on the 28th June 2022. Non members work not selected will need to be collected from 17 Carlton House Terrace on the 30th June 2022. 

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7. Sale Price & Commission - The price of works supplied by the artist should include the commission of 45% for non members and 40% for members. The SWA will be donating 5% of the sale price to the Charity Breast Cancer Now. All work must be for sale, except by prior consent from the SWA. Minimum Sale prices for works: £350, and £150 for etchings or lithography or drawings, £200 for 3D works. The aforementioned is applicable on commissioned work arranged through the Exhibition Administrators. Any sale effected by the Exhibition Administrators will have priority over a sale effected by the artist. Please note that artists liable to VAT are responsible for paying their own tax. ​

8. VAT Registration for Artists Not Resident in the UK - Our open exhibition is open to artists in the UK, EU, and outside the EU. Artists who are not resident in the UK have a responsibility to register and for UK VAT with H.M. Revenue & Customs.  

• Artists without a UK residence are classified as Non-Established Taxable Persons (NETPs) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can exhibit artworks in our Online Exhibition. A valid UK VAT number is prefaced with the letters “GB” 

• We will not accept VAT numbers from other countries

• You must enter the retail price of your artwork when entering online and then can wait to see if your artwork is accepted before you register for a UK VAT number.

• You must provide us with your UK VAT number before the exhibition. If you do not, we will not be able to enter your selected artwork(s) into the exhibition.

NB. An application for a VAT number should take around 30 working days, although the process may take longer, so make sure you allow enough time.

• More information about UK VAT registration can be found at: https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-registered-for-vat 

• If you have any questions, please contact HMRC directly on their VAT Helpline Telephone for UK 0300 200 3701, or from abroad, +44 2920 501 261.You can register online for free at: https://www.gov.uk/vat-registration/how-toregister

9. Etchings and Original Printmaking - Original unique printing is acceptable, Etchings must show their plate indentations. Commercially printed line work or photographically/digitally reproduced work printed with commercial machines (such as giclée work) is not admissible.

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10.  Commercial carriers - can be used to deliver works to buyers where necessary, please see the list of trusted experienced carriers below. These are not part of the SWA and must be contacted and dealt with directly.

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11.  Press Photographs - Unless otherwise stated in writing by the artist, works exhibited may be used for Press purposes in connection with the Exhibition.

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12.  Copyright -  The Copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.

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13.  Care of Works - The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work. The Society of Women Artists strongly advises artists to insure their own works.

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14.  Sales of Work and Notification - All Work accepted and included must be exclusive to the SWA for the duration of the exhibition. If the work is sold through another platform or by the artists during the exhibition the SWA's commission will still be payable.  If work in the Exhibition has been sold, exhibitors will be notified by email as soon as possible.

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15.  Invitations and flyers: Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. ​

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16. The SWA reserves the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions and the relevant rules. Works previously exhibited with the SWA are not eligible for entry.

17. Care of Works The Exhibition Administrators will not be liable for any damage or loss of works sent for exhibition occurring
in the ordinary course of handling, whether such damage or loss is caused by the negligence of the Exhibition Administrators or their staff or otherwise. The Society of Women Artists strongly advises artists to insure their own works.

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Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

• The decision of the Selectors on all matters Is final and no correspondence will be entered into.

• You understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

• You authorise The Organisers to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

• All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

• You have read and understood these terms and conditions and by submitting work accept and agree to observe all the Terms And Conditions therein.

Our exhibition’s terms and conditions are in the process of being adjusted in accordance with further clarification of regulations affecting the role of exhibition organisers as agents in selling artists’ work.  The SWA reserves the right to amend the terms at any time.  Affected parties will be notified.

Online Selling Terms & Conditions
These conditions apply to all exhibitions administered by the Exhibition Administrators.
Online Purchase
On purchase the SWA will contact the artist and buyer to agree and confirm delivery method and costs (where not stated previously). As well as confirmation of framed or unframed work.
It is the buyers responsibility to pay any import or export duty, if required, both in relation to the UK or any other country.
It is the Artist's responsibility to determine whether VAT or other similar sales taxes on the sale to you apply and to collect, report and remit the correct tax, as applicable, to the appropriate tax authority.
Delivery
Where no postage costs are included additional costs for postage and packaging may be added to this price. These costs will be agreed between the buyer and the seller. The seller will be wholly responsible for safe delivery of the artwork.
The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work.
Once the Buyer and Artists have agreed any additional costs the buyer will pay SWA. This agreement is a contract between the artist and the buyer.  The SWA, acting as agent, will hold the money until the buyer has received and accepted the artwork.
If the artwork is not accepted it is the buyer’s responsibility to ensure its safe return to the artist and to pay any costs incurred before any refund is initiated. 
Once the artwork has been accepted the SWA will pay the artist less the commission as set out in the entry terms and conditions.

CARRIERS

(The Society of Women Artists will not be responsible for damage to or non-delivery of works) Information on VAT and UK entry procedures may be obtained from HM Customs and Excise General Information Branch, New King’s Beam House, 22 Upper Ground, London SE1 9PJ. The companies below are ones used by the Mall Galleries and have an excellent reputation.

PICTURE POST ART

Tom Challoner, Pengarth, Dame Lane, Misson, 

Doncaster DN10 6EB. 

Tel: 01302 711011 

Mobile: 07833 450 788

info@picturepostcompany.co.uk

Contact Picture Post Art for any quotations, reservations, studio collections, appointments or any other information about their collection service.

Dave Allen,

South Hams Express Transport & Consultancy

72 Upper Manor Rd, Paignton TQ3 2TJ

Mob 0750 204 1139 Tel 01803 551368

Email dave.allen500@btinternet.com

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Art Moves of Chelsea

Please contact for details. Tel/fax: 020 7352 7492,

artmoveschelsea@aol.com

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Nick McNally

Mid Wales Freight

Mobile :  07866 731400

Email :  sales@midwalesfreight.co.uk

SME BUSINESS AWARDS 2019 - MID WALES FREIGHT

Transport Awards Courier Company of the Year 2019

Europe Award for Excellence in International Art Delivery Services 2019

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The exhibition will be held at:

Townhall,
1 Windmill Lane,
Dublin 2,
Ireland,
D02 F206

Plus

Online Exhibition

Eligibility
Submissions of work are invited from visual artists working/resident on the island of Ireland in any of the mediums as previously stated.

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions.

Restrictions
Please note over large pieces may face possible rejection due to limited exhibition space.
Maximum 130 cm x 130 cm

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery at a rate of 30%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to and from the Gallery. All packaging materials must be removed at delivery (no gallery storage is available for this) and brought back at collection.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The 141^st Royal Ulster Academy of Arts (RUA) Annual exhibition is due be held at the Ulster Museum, Botanic Gardens, Belfast from 14 October 2022 to 3 January 2023. 

Eligibility
Submissions of work are invited from visual artists working in any medium. Anyone over the age of 18 may submit work.  There is no maximum age limit.  

NB: No member of the Selection Committee or Staff member may enter work for open selection to the Annual Exhibition.

Restrictions

• A maximum of three artworks in any medium may be submitted per artist.
• No more than one artwork will be accepted from any one artist.
• Prints of artwork that exist in another format (i.e. painting, sculpture, drawing, etc) are considered reproductions and are therefore inadmissible.
• Work entered to the exhibition must have been created between 2020 and 2022. 
• Work previously exhibited in Northern Ireland will not be accepted. 
• The RUA reserves the right to reject work that they believe to be in breach of copyright.
• If any artwork is constructed of material that may degrade or contains reactants that would interact with the display environment, the Ulster Museum may be unable to display such a work. Should a work be selected if this case arises, the artist's entry fee will be refunded.
• ALL WORK is expected to be for sale including portraits. There is a minimum price of £350 and £150 for framed etchings, one-off prints, lithography or drawings.
• The maximum size of artwork in its largest dimension including framing is 200 cm. The overall size of diptychs, triptychs, etc. must adhere to this maximum size limit.  All entries must be less than two metres in any one direction including frame.  
• There is no minimum size limit.
• Hanging fixings and attachments must be removed before delivery of selected artwork.

Attention all video artists. Here is a unique opportunity to showcase your work in a dedicated video space as part of the biggest exhibition in Northern Ireland.

Video Works
Submissions for single channel video works will be selected on behalf of RUA by an esteemed panel made up of: Ulster Museum's Curator of Art, Anna Liesching; Dr. Angela Halliday, Director of the Digital Art Studios - Belfast; and Peter Richards, Director of the Golden Thread Gallery.
Selected works will be included in a looped showreel installed in a dedicated video projection space within the exhibition. As such, we are only seeking submissions of SINGLE CHANNEL VIDEO WORKS.
One video will be awarded the RUA video art prize and will be installed in a projection room of its own for the duration of the exhibition. With this in mind we would advise selecting works for submission no longer than 20 minutes in duration.
Please do not transfer files unles selected and requested to do so.
Your submission must include a link to your preferred URL, for example your Website, Vimeo or YouTube channel or alternative Account. Do include a password (if the work is password protected) allowing the selectors to independently view your work.
 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
All work selected for exhibition are expected to be for sale.

The sale price must include:

1. the RUA commission of 30%
2. any VAT applicable
3. any tax applicable
4. the cost of any frame.

Communications
All communication will be by email and through logging into your OESS Artist account for updates on the Selection process. While the RUA endeavours to ensure that the website is available 24 hours a day, we will not be liable if, for any reason, the site is unavailable at any time, including the last 24 hours before the exhibition deadline.

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
ARTISTS ARE RESPONSIBLE FOR INSURING THEIR OWN WORK. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
To be arranged.

In the event of any sale, delivery of work to the buyer/purchaser will be the responsibility of the artist.

Artists from outside Northern Ireland should be aware that if delivery and collection of the work is required: THE ARTIST IS RESPONSIBLE FOR COSTS AND ALL ARRANGEMENTS AROUND POSTAGE, PACKAGING AND IMPORT DUTY.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

• The decision of the Selectors on all matters is final and no correspondence will be entered into.
• The Organisers (RUA & Ulster Museum) reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• The Organisers are authorised to process, store, and utilise the data in my submission and I agree that, if selected for exhibition, images of my work may be used by The Organisers and associated organisations for promotional and publicity purposes.
• All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms and Conditions therein.
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Terms and Conditions of Entry - 169 Annual Open Exhibition  

Section 1: Basic Entry Requirements 

• A maximum of 3 works may be submitted per applicant. 

• Work cannot have been exhibited previously at the RWA. 

• Artists are encouraged to submit recent work (produced within the last 3 years). 

• All works must be for sale (with the exception of Moving Image entries). 

• Prices should be predominantly under £10,000 

• All entries are subject to a two-stage selection process, however, and this year both selection stages will take place online. Artists will be notified after the second stage and Selected works will be required to be delivered to the RWA. 

Section 2: Cost of Entry 

Submission fees are charged per item: 

• £21 per item for General Public (£17.50+VAT) 

• £15.90 per item for Students (£13.25+VAT) 

• £15.90 per item for Friends of the RWA (£13.25+VAT) 

• £10.50 per item for RWA Artist Network members (£8.75+VAT) 

• Free for RWA Academicians 

Section 3: Submitting Work 

All Entries 

• All submissions must be made online using our Online Exhibition Submission System (OESS) which can be accessed via our website. Please read the OESS user guide located on our website for further assistance. 

• All artists must submit one image of each work. This will be viewed online at pre-selection and final selection stages this year, therefore please ensure your images are as clear as possible. 

• If the work is 2D we do not need to see the frame in the image. 

• If work is 3D, more than one view may be submitted, so long as the they are edited into one image. 

• Images should be a JPEG file and should not exceed a maximum size of 5MB. 

• Please contact the RWA if you cannot access a computer. 

Section 4: Medium – Admissible Works 

4.1 Two-Dimensional Work 

• Two-dimensional work must not exceed 214 x 214cm (7ft x 7ft), including the frame.  

• The total size of a diptych or triptych must not exceed 214 x 214cm (7ft x 7ft). 

• Diptychs or triptychs must be clearly labelled in large letters on the back of the work. 

• Diptychs or triptychs must have one title and can only be sold as one work.  

Painting, Drawing and Mixed Media 

• Reproductions of paintings and drawings, made by any process, are not eligible. This includes reproduction giclée prints. 

Printmaking 

• All printmaking techniques are eligible e.g. etching, woodcut, lithograph, screen print, digital and photographic. 

• Prints may be unique (one-off) pieces or they may be signed, numbered and a limited edition. 

• Digital prints are eligible only if it is clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints. 

• Artists are permitted to sell unframed multiples of selected work. Please see Section 12: Sale of Work. 

Photography 

• Any medium is acceptable, including digital images, photography and photographic processes. 

iPad Drawings 

• Digital artwork produced on an iPad is accepted but must be printed and displayed appropriately e.g. if it is framed please see Section 6: Frames and Fixings. 

• As per Printmaking it must be made clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints. 

• The work should be numbered to denote edition size and as per Printmaking entries you must confirm how many multiples are available for sale. 

• iPad drawings cannot be displayed on iPads, unless provided by the artist. 

• Reproductions of paintings or drawings are ineligible. 

4.2 Three-Dimensional Work 

Sculpture 

• The maximum floor space for sculpture is 1m x 1m (3.3 x 3.3ft). 

• Please include any specific display instructions in Special Instructions. 

• Artists are permitted to sell multiples of selected work, e.g. bronzes. Please see Section 12: Sale of Work. 

• Please note that it may not be possible to display work as requested - although we aim to display work as close to the artist’s specifications as we can, we cannot guarantee that specific plinth sizes, for example, can be met. The curators’ decision is final. 

• Sculptures must weigh no more than is safe for two people to lift – 50kg (see details on regional transport for further restrictions). 

• The dimensions of the RWA lift are 3m height, 2.9m depth and 2m width.  

• The RWA has limited storage space therefore artists may be asked to collect any large / heavy or fragile sculpture that is not hung at the final selection stage before the exhibition opens.  

• Please ensure floor- and plinth-based works are stable. 

• When submitting sculpture, please consider the health and safety implications of exhibiting work in a public place. Where work is deemed to be a health and safety risk the decision of the RWA is final. 

Installation 

• Maximum size must adhere to either 2D or 3D requirements (see above). 

• Please note that artists are not permitted to set-up installations in advance and must include full instructions for assembly and display with their entry. All installations are assembled and installed by RWA Technicians. 

• Installation components must not weigh more than is safe for two people to lift – 50kg (see details on regional transport for further restrictions). 

• The dimensions of the RWA lift are 3m height, 2.9m depth and 2m width. Installation components over this size must be easily portable, as they will need to be carried up the staircase. 

• The RWA has limited storage space therefore artists may be asked to collect any large / heavy or fragile sculpture that is not hung at the final selection stage before the exhibition opens Please ensure floor- and plinth-based works are stable. 

• Please consider the health and safety implications of exhibiting work in a public place. Where work is deemed to be a health and safety risk the decision of the RWA is final. 

• Please contact the RWA if you are unsure if your entry adheres to the Terms and Conditions. 

4.3 Artist Books 

• Artist books are permitted for entry. 

• Please include display instructions in Special Instructions if necessary. 

4.4 Architecture 

• Architectural entries can incorporate drawings, photography, digital imagery, sketches and plans as well as architectural models. 

• For architectural models size restrictions apply as per sculpture. 

• Architects can enter as individuals or as a practice. The maximum number of entries applies in both cases. 

4.5 Moving Image    

How to enter Moving Image Works 

• Entries should be made online as per entry guidelines. 

• Please include a still image with your submission, and, if possible, a URL to YouTube, Vimeo, etc. 

• Entries (by File Transfer or memory stick) must also be received by the RWA by 5pm on Thursday 11 August. If you are posting a memory stick, please clearly label your package ‘Submission – 169 AOE’ and send FAO Olive Haigh. Files can be transferred using the email address curating@rwa.org.uk 

Moving Image Regulations 

• Moving image works should be a maximum duration of 10 minutes in length. 

• Single screen works or single channel works only. 

• All files should be submitted in the following file format: Quicktime Pro. Res. 422 (HD or 1920 x 1080 preferred, aspect ratio 16:9). Files not submitted in this format are not valid. 

• Please do not include title screens or credits as part of your file. The RWA will format these in adherence to house style using the information you have entered online. Any additional artists/practitioners/funders that you wish to credit on the work label should be included on your entry under ‘Special Instructions’. 

• Work will be shown on a flat screen 43inch monitor. 

Section 5: Works Inadmissible 

• Works in frames or on stretchers to which mirror plates cannot be easily fixed. 

• Unframed works on paper that are unframed for reasons that are not aesthetic (see Section 6: Frames and Fixings). 

• Reproduction prints which are made to accurately reproduce an already created original image such as a painting, drawing or etching. 

• Due to installation limitations, we are unable to accept site-specific work entries. 

• Work containing offensive material. Please note that the decision of what constitutes offensive material is at the discretion of the RWA. 

Section 6: Frames and Fixings 

• All framed work will be hung using mirror plates, therefore please ensure your work is suitably framed. 

• All fixtures must be removed from the back of framed work prior to delivery as remaining fixtures are one of the primary sources of damage to artworks. 

• The RWA will attach all relevant fixings to all placed works for hanging.  

• Where a work has a metal frame, the artist must include the original fixings with their entry. 

• Unframed work is acceptable where the decision has been made for aesthetic reasons. 

• Unframed work must include clear instructions for display and the artist must provide the relevant fixings with their entry. 

• If the Terms and Conditions state that the artist must submit fixings with the work, please provide these in a clear plastic bag or envelope and attach securely to the back of the work. 

Section 7: Labelling Your Work 

• Labels must be printed out from the submission system on thin white card for each piece. This enables us to record that your work has entered the building. 

• The label should be securely attached to the work with a thin piece of string, preferably with staples or strong tape. Please do not use thick cord, rope or twine as this makes it difficult to tuck the label behind the work once it has been hung. 

• The string should be long enough to hang in front of the work when wall or plinth-mounted. 

• The artists’ name, address and title of work should also be written clearly on the back of the work. 

• The top of abstract works should be clearly marked on the back of the work. 

Section 8: Delivery and Packaging 

• Works should arrive unwrapped. If you are delivering your work in person there will be space to unwrap your work on delivery. Packaging must then be removed from the RWA by the artist. 

• Fragile work may remain wrapped in a way that does not obscure the image during selection. 

• If your work is particularly large or heavy, please bring another person to assist wherever possible. 

Section 9: International Entries 

• Artists submitting work from overseas must ensure that all customs paperwork is complete and that return documentation is attached to the work. 

• The RWA will not take responsibility for liaising with customs or external couriers. 

• Work should be suitably packaged for international transport. Work will not be packaged for return by RWA staff. 

Section 10: Transport Costs 

• Regional transport from London, Exeter and Penzance will be available to book once selection results are available. 

• Please note the RWA will not cover any costs associated with the transport of works, including the cost of shipping, import or postage. 

• The RWA strongly advises artists against postal submissions and does not accept liability for damages to works whilst in transit or on the premises. 

• The RWA will not pack and label work for collection by couriers. 

Section 11: Confirmation of Results 

• It is the artist’s responsibility to check their results online. 

• The RWA does NOT send emails confirming results. 

• The RWA is not responsible for an artist’s failure to receive results. 

Section 12: Sale of Work 

Exhibited Artwork 

• Selling prices must be rounded to the nearest pound. 

• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (total 42%). 

• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed, therefore please ensure this information is correct at the time of submission. 

• Artists will be advised of sales, and payment to the artist will be made at the end of the exhibition, once payment has been received from the purchaser. 

• The RWA aims to make payment to the artist within 28 days of the end of the exhibition. 

• If an artwork is purchased through the Own Art scheme then please note that we cannot guarantee payment within the stated 28 days. 

  Multiples of Exhibited Artwork 

• Selling prices must be rounded to the nearest pound. 

• All multiples of prints are sold unframed. Please ensure the price entered reflects this. 

• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (42% total). 

• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed, therefore please ensure this information is correct at the time of submission. 

• Artists will be informed of orders for unframed prints and sculpture multiples via email once payment is received by the RWA. 

• It is the artist’s responsibility to mail/deliver the work to the purchaser within 2 weeks of notification email. 

• The artist is responsible for all postage or delivery costs.  

• Unframed digital prints can only be sold if the exhibited work is a digital print. 

• The sale of giclée prints of original artwork is not permitted. 

Section 13: Collecting Your Work 

• Work can be collected from the RWA on the following dates : Saturday 14th, Sunday 15th Friday 16th January 2023. 

• In order to collect your work please bring with you a form of ID. 

• If a third party is collecting work on your behalf, they must bring this with them or a letter or email saying they have permission to collect the work. Work will not be released without this authority. 

• Works that have not been collected by 17th Januay 2023 will incur a storage charge of £15 per work per week. 

• If any work submitted has not been collected within 3 months after the closing date the RWA shall be entitled to, without prior notice to the artist, sell or otherwise dispose of such works and to devote the proceeds of such sale or other disposition as it may think fit in its absolute discretion. 

• Please see Section 3. Medium – Sculpture reference separate deadlines for collection of large sculpture. 

• If you have arranged for a courier to collect your work, you must email the RWA at least one week in advance at info@rwa.org.uk with details of the collection. 

• Collection is not allowed on Sundays. 

Section 14: Insurance and Damage to Work 

• Exhibitors are responsible for arranging their own insurance to cover damage or loss to their artwork either in transit or whilst at the Academy. 

• Work must be insured by the artist from the point of collection if you are using regional transport.   

• The utmost care will be taken of all works sent in for exhibition, however neither the Academy, its officers nor its representatives will be responsible for any loss or damage whilst the works are in their possession howsoever caused, with the exception of damage to or theft of exhibited works which has been recorded on CCTV.  

Section 15: Copyright 

• Copyright remains with the artist, however, by registering online and agreeing to the terms and conditions the artist agrees that his/her work can be used for the promotion of the RWA and its exhibitions. 

Section 16: Withdrawal of entry 

• Entries can be withdrawn any point up to the submission deadline and will be eligible for a refund. 

• It is the artist’s responsibility to contact the RWA to arrange the withdrawal of their submission and payment of refund. 

• Refunds are not permitted beyond the submission deadline, therefore please ensure your work meets the RWA entry criteria before submitting. 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
Teesside Print Prize 22 will be showcasing the best and most interesting fine art prints made smaller than 58.2 cm including the mount.  These prints will be exhibited across two sites in Teesside for up three months in total and in two online exhibitions where people can purchase work. The exhibition will be held at 2B Gallery Hillstreet Shopping Centre Middlesbrough and Working It Out in the Cornmill Shopping Centre Darlington.  All applicants will recieve a catalogue of the exhibited works.   

Eligibility
Submissions of work are invited from visual artists working in intaglio and relief printmaking. Including etching, lino prints, mezzotints, monotypes, lithographs, engraving, collagraphs, woodcuts and dry point.

Work is sold from the gallery as seen, mounted and wrapped in cellophane.  Other prints from the edition can be bought in the gallery or through the on line gallery, these need to be sent to the purchaser mounted and wrapped. 

Works including the mounting can be no bigger than 58.2 cm, any works found to be bigger will be excluded from the exhibition.

Restrictions
All entries must be less than 58.2 cm in any direction this is including the mount.

No frames. No glass or perspex. 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery at 28%. The sale price includes the mount and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn from the exhibition.

Selection
The Selection Committee will select the works for the exhibition from the online applications. The Selectors will then consider on the 12th October 2022, all correctly completed submissions sent in by 11th October 2022. The final judging of exhibited works will be between 1st and 4th November 2022. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition or through postage and delivery.

Delivery and Collection

Artworks can be sent or delivered from the date the artist is notifed to the deadline of 11th October 2022, any works arriving after this date will be excluded from processing. 
Artists are responsible for the delivery of their work to and collection from the Gallery. Artists posting their work need to make sure they are Tracked or Special Delivery, Insured and the return postage is enclosed.  All packaging materials will be catalogued and stored for returning artists work, it is your responsibility to make sure return postage has been SUPPLIED.  Postage works by weight, we try to make this opportunity as accessible as possibe, by excluding frames and glass, soft lighter fillers are better than hard board or wood coverings.  If you are applying from overseas please consider how you pack your work and the cost of sending work.
Work sent without return postage will be charged an administration fee for organising the return of the their work.

Catalogue

All exhibitors will be included in the catalogue.  At the discretion of the organisers all aplicants will be included in the catalogue.  Details entered in the catalogue will be what has been provided and how it has been provided, it is up to the artist to be sure there are no typing errors. What will be entered into the catalogue, Artists name, title of the work, size of the work, edition number of available prints and date made.  What may be included in the catalogue dependant on space; artists email address, website, and country.

Descriptions of the work are purerly for the selectors and judging purposes.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

To comply with any restrictions and eligibility requirements.
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

Teesside Print Prize 22 will only proceed if there are a qualifying number of submissions. Those submitted will be refunded.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy