General Information
The exhibition will take place online from 01 June to 30 June 2026.

Eligibility
Submissions are invited from visual botanical artists working in any two- or three-dimensional media, excluding photography, digital or AI images and giclée printing (or similar).. 

The work must have been completed within the past three years and must not have been shown previously at any SBA exhibition. 

All work must be original and not copied. However, work copied from a photograph is allowed, provided the photographer is credited and has granted permission to use the image as a reference.  

Submission Procedure
Submission is by online entry only. The maximum number of entries per artist is three. Please click on the link from our website or email and follow the instructions. 

Please note that refunds will not be given in the event of work not being selected.  

Measurements 
You must provide the framed measurements of the work in centimetres.   
 

Communications
All communication will be via email or through the online login process. Applicants must log in to the OESS site to check if their work has been selected. 
 

Selection 
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Final inclusion in the exhibition is at the discretion of the exhibition organisers. 
 

We are pleased to accept work that is not for sale. 

Guidance from the Selection Committee 
Please submit high-resolution scans or high-quality photographs to best showcase your work, with each image being at least 1 mb. Good results can be achieved with tablets and mobile phones but ensure there is sufficient light (particularly when the background appears grey in a photograph), that the image is in focus, there are no reflections through glass, and that the angle is correct when work is propped up. 

Poor-quality images will not be accepted.

Sales
The SBA will not be charging a commission on sold work.  
 

Each artist is responsible for selling their own work. To ensure buyers can contact you, please ensure the email address on your OESS profile is up to date. 

Agreement 
By submitting to the exhibition, you are deemed to accept and agree to the following: 

• The decision of the selectors on all matters is final, and no correspondence will be entered into.
• I understand that the organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for the exhibition, images of my work can be freely used by the Society of Botanical Artists for promotional and publicity purposes.
• All information I provide is true and accurate, and the work submitted is entirely of my creation.
• I have read and understood these Terms and Conditions, and by submitting this application, I accept and agree to observe all the Terms and Conditions contained herein. 
   

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Yardley Arts, The Old School Hall, The Square, Yardley Hastings, Northamptonshire NN7 1EU

Eligibility / Criteria

Any artist over 18 may submit, who is a resident in the UK. Open theme.

Acceptable media: Paintings, drawings, mixed media, collage, original framed prints, ceramics and sculpture. 

We do not accept photography, digital or installation artwork. All works must be wall hung or free standing. 

Works must not have been exhibited at Yardley Arts previously.

Submission Fee

The submission fees are non-refundable and support the not-for-profit programme at Yardley Arts.

Restrictions
All entries must be less than 

2 Dimensional : 1.2 meters in any one direction including frame
3 Dimensional: 2 metres in any one direction

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =
 

Presentation

All wall-hung art work must have D-rings secured on the reverse to comply with our professional picture hanging system. We do not use mirror-plating. 

If the work is framed, artists are advised to submit images of the work including the frame. Please note, a work maybe be rejected during the final selection prior to the hang, if the frame is deemed unsuitable.

Metal frames, unprotected glass edges and clip frames are inadmissible.

Pricing
Work selected for exhibition must be for sale. Commission is charged by the gallery at 30% (no VAT). It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection

Works should be delivered and collected on the specified receiving and collection days to Yardley Arts, The Old School Hall, The Square, Yardley Hastings, Northamptonshire NN7 1EU.

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 2 weeks of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist.

Please note that we do not accept liability for the services of any art courier.

Selection

The Selection Panel will be solely responsible for selecting artworks. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

If works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and will need to be collected from Yardley Arts by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public.

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission.

Online Selling
If a buyer makes a purchase via the online gallery the organisers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer. All sales will be subject to a commission of 30%.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

exhibitions@yardleyarts.org

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy