TERMS AND CONDITIONS relating to the submission of works of art to the 

2024 SUMMER EXHIBITION of the CHELSEA ART SOCIETY

The Summer Exhibition of the Chelsea Art Society ("CAS") will be held at Chelsea Old Town Hall, Kings Road, London SW3 5EE between Wednesday 12th June and Monday 17th June 2024.

Eligibility

Submissions of work are invited from fine artists, including painters, draughtsmen, sculptors and printmakers - no digital, video, sound, photography, needlework, beadwork, pressed flowers, mosaic or stained glass works will be accepted. We only accept original prints. We do not accept giclee or use of AI, nor digitised images that are not original to yourself. 
 

RESTRICTION

All entries must be less than 120cm in any one direction including the frame.

All 2D work must be CLEANLY framed or on a stretched 4cm deep canvas.  

No metal or clip frames will be accepted.

No work that is still wet will be accepted.

2D work must  have D-Rings and picture cord/wire attached to the back of the picture, one third from the top.

Sculpture must be stable or securely fixed to a base with nothing that can harm a viewer or administrator. 

Sculptures must be able to be carried in and out of the exhibition with ease and must not cause any damage to the floors or walls. 

The lift is for disabled access only.

ANY WORK POORLY FRAMED OR BADLY PRESENTED WILL BE REJECTED REGARDLESS OF QUALITY OF WORK SUBMITTED. 

UNDER 35YRS - It is your responsibly to let the member of staff know you are eligible for the under 35yrs prize.

Image Uploads

Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

 

Pricing and payment

All work selected for exhibition MUST be for sale, and the sale price must be stated. 

35% commission for Non-Members and Friends of CAS is charged by CAS.

30% commission for Artist Members of CAS is charged by CAS. 

The sale price must include the cost of any frame, our commission and VAT. 

VAT and its administration is the artist's own responsibility. If a VAT receipt is required by the purchaser this is the responsibility of the Artist, not CAS. 

Please allow for these points when pricing your work.

Should you wish to change the submitted price or details, £10 will be charged for administration costs.

We will need to edit and correct details for the cataloguing process. CAS takes no responsibility for errors in our catalogue or the necessary edits. We encourage short titles. No post-nominals are included in our catalogue, other than "CAS".

We do not have the capacity to inform artists if their work has been sold. Therefore you must come to Chelsea Old Town Hall on collection day regardless. 

If your work sells, it may take up to 1 month to receive your money once the exhibition has closed. It is your responsibility to supply CAS with your bank details once you know your work has been sold. An email will be sent to you requesting your bank details. 

If you have any financial questions please contact: treasurer.chelseaartsociety@gmail.com

It is NOT possible to make a refund of any entry payment. It is your responsibility to read the terms and conditions and be certain your work fits the criteria.
 

Communications

It is your responsibility to check the OESS website for results. CAS takes no responsibility for any errors. 

Selection

THERE WILL BE A TWO PHASE SELECTION PROCESS :- 

FIRST PHASE : PRESELECTION ONLINE. RESULTS WILL BE ANNOUNCED 3RD MAY 2024 from NOON onwards.

SECOND PHASE : ENTRIES which have been preselected UNDERGO PHYSICAL JUDGING IN THE TOWN HALL AFTER DELIVERY ON 9TH JUNE, 2024.

It is your responsibility to check on the OESS platform as to whether your work has been finally selected. 

The decision of the Selectors on all matters is final and no correspondence will be entered into.

The Selectors will consider only correctly completed submissions.

Insurance

Artists are responsible for insuring their own work. All works, both displayed and unhung, are submitted entirely at the artists' risk. Neither CAS nor the Venue will accept liability for any loss, theft or damage occurring during the exhibition.
 

Delivery and Collection

Artists are responsible for the delivery and collection of their work at Chelsea Old Town Hall. Works can be delivered to either the front or the rear of the building. 

We do not deal with courier services or removal of packaging. The only delivery company we deal with is ART MOVES OF CHELSEA (telephone 020 7352 7492). This is not a last minute service so please forward plan your delivery with them. Art Moves of Chelsea offer this service but it is at their discretion if they choose not to provide a delivery service in any particular case.

Delivery - Sunday 9th June, 10am-3.30pm. Please allow a minimum of 30 minutes to deliver work, to fill in labels and sign documents. 

OESS labels must be attached to the back/base of the artwork. Two print-outs of the OESS form must be presented at hand in.

Collection of hung work - Monday 17th June, 3pm-6.00pm

Collection of unhung work - 12th to 16th June,11am-4.30pm. 

No work can be collected before 3pm on the 17th June.

If the buyer of a work does not collect it within one month following the end of the exhibition, the work will be returned to the artist who should make the necessary arrangements for collection with the buyer.

Packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times. We do not deal with couriers.

Work not collected at the stated times will be subject to a charge of £15 plus £15 per week thereafter at Art Moves of Chelsea, and will be disposed of after four weeks at artist's own cost. 

Additional Terms

By submitting your work to the exhibition you are deemed to accept and agree to the following:

CAS bears no liability for any loss or damage to submitted work as you the Artist are responsible for your own insurance.

CAS reserves the right to make such changes to the exhibition arrangements and to these Terms & Conditions as it may deem necessary.

CAS may process, store and utilise the data in any submission, and images of work selected for exhibition can be freely used by CAS and its sponsors for promotional and publicity purposes.

All information provided by you must be true and accurate, and the work submitted must be wholly of your own creation. 

Any claim or complaint by a third party arising from any material submitted by the artist in relation to the subject matter of the artwork or the artist's personal details will be referred to the artist who will indemnify CAS in respect of any such claim or complaint.
By submitting this application you confirm that you have read and understood these terms and conditions, and that you accept them and agree to observe them.

This agreement contains all the terms and conditions relating to the submission of artwork for the exhibition. Any oral statement shall not be binding upon CAS.

Name:     Alice Hall                           Signature:      Alice Hall                                             Date: 06/02/2024

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held online between 01 June and 30 June 2024. 

Eligibility 
Submissions of work are invited from visual botanical artists working in any two or three-dimensional artwork except for photography and giclee printing (or similar).  

The work must have been completed within the past two years and must not have been shown previously at an SBA exhibition. 

All work must be original and not copied. However, work copied from a photograph will be allowed provided the photographer is credited and permission has been given by the photographer to use the image as reference.  

Submission Procedure
Submission is by online entry only. The maximum number of entries per artist is three. Please click on the link from our website or email and follow the instructions. 

Please note refunds will not be given in the event of work not being selected.  
 

Measurements 
You must provide the framed measurements of the work in centimetres.   
 

Communications 
All communication will be by email or via the online login process. Applicants will be required to login to the OESS site to see if their work has been selected. 
 

Selection 
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Final inclusion in the exhibition is at the discretion of the exhibition organisers. 
 

We are happy for you to submit work not for sale. 

Guidance by the Selection Committee 
Please submit high-resolution scans or very good photographs to show your work at its best, with each image at least 1MB. Good results can be obtained with tablets and mobile phones, but take care to ensure that there is sufficient light (especially when the background appears as grey on a photograph), that the image is in focus, there are no reflections through glass, or bad angles from work being propped up. 

Poor-quality images will not be accepted.

Sales
The SBA will not be charging a commission on sold work.  The artist will be solely responsible for postage and packing, VAT and Customs documents and any insurance.  Please click here for guidelines to assist you with this. 
 

Each artist will be responsible for the sale of their own work. To ensure that buyers can make contact with you please check that the email address on your OESS profile is up-to-date. 

Agreement 
By submitting to the exhibition you are deemed to accept and agree to the following: 

The decision of the Selectors on all matters is final and no correspondence will be entered into.  
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. 
I authorise the Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by the Society of Botanical Artists, for promotional and publicity purposes. 
All information provided by me is true and accurate and the work submitted is wholly of my creation. 
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein. 

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy