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Call to Architects
The RSA Annual Exhibition is the largest and longest-running annual exhibition of contemporary art and architecture in Scotland. Now in its 198th year, the exhibition provides a platform for contemporary painting, sculpture, film, printmaking, photography and installation, alongside work by some of the country’s leading architects.
Submissions are invited for works that respond to the the...
Preselection in Progress
Entry Deadline: 21/02/2024, 5pm
Preselection in progress
Pre-selection is currently in progress. Please check back from midday on Tuesday 2 April to find out if work has been pre-selected.
Exhibition Location: UK
Exhibition Type: Gallery and Online
Call to Artists
The RSA Annual Exhibition is the largest and longest-running annual exhibition of contemporary art and architecture in Scotland. Now in its 198th year, the exhibition provides a platform for contemporary painting, sculpture, film, printmaking, photography and installation, alongside work by some of the country’s leading architects.
ARTISTS are invited to submit up to TWO works in any size...
Preselection in Progress
Entry Deadline: 21/02/2024, 5pm
Preselection in Progress
Pre-selection is currently in progress. Please check back from midday on Tuesday 2 April to find out if work has been pre-selected.
Exhibition Location: UK
Exhibition Type: Gallery and Online
A Platform for Outstanding Artists
The SWA seeks works of the highest standard within its specific field. The SWA continues to promote female artists and prides itself on the very diverse nature of the work shown during our Annual Open Exhibition from both our non-members and our members.
...Preselection in Progress
Entry Deadline: 12/03/2024, 12pm
Preselection in Progress
Selection Is currently In progress. Please visit the SWA website on the 29th March to find out If you have been selected for this years Exhibition
Exhibition Location: UK
Exhibition Type: Gallery and Online
Call to Architects
The RSA Annual Exhibition is the largest and longest-running annual exhibition of contemporary art and architecture in Scotland. Now in its 198th year, the exhibition provides a platform for contemporary painting, sculpture, film, printmaking, photography and installation, alongside work by some of the country’s leading architects.
Submissions are invited for works that respond to the theme of ‘Critical Action’. In the face of an ever-growing climate emergency and rising inequalities we welcome submissions that harness the potential of people, locality, materiality, and environment to positively shape our urban, rural and societal landscapes. We also invite new and developing work that challenges the status quo and ‘imagines what is possible’ (Bell Hooks, 2012).
ARCHITECTS are invited to submit up to TWO works of any size in any suitable medium, including drawings, schematics, digital imagery, photography, models, video work etc.
Call Status: Preselection in Progress
Exhibition Location: UK
Exhibition Type: Gallery and Online
Entry Deadline: 21/02/2024, 5pm
Exhibition Contact: exhibitions@royalscottishacademy.org
Open For Entry: Mon 11 December 2023, 10am
Entry Deadline: Wed 21 February 2024, 5pm
Pre-selection Announced: Tues 2 April 2024, from midday
Delivery of works: Fri 26 and Sat 27 April, 10am-4.30pm
Final Physical Selection Announced: Wed 1 May 2024, from midday
Private View: Evening of Fri 10 May 2024, exact time TBC (invite only)
Open to Public: Sat 11 May - Sun 16 June 2024 (Mon to Sat 10am - 5pm, Sun 12 - 5pm)
Collection of unsold work: Wed 19, Thurs 20, Fri 21 and Sat 22 June 2024, 10am – 4.30pm
Standard Prices.
Maximum Artwork Entries: 2
First or Single Entry Price: £30.00
Additional Entries: £30.00 per artwork up to 2 artworks.
Young Person under 26 years old.
Maximum Artwork Entries: 2
First or Single Entry Price: £10.00
Additional Entries: £10.00 per artwork up to 2 artworks.
Student
Maximum Artwork Entries: 2
First or Single Entry Price: £10.00
Additional Entries: £10.00 per artwork up to 2 artworks.
When entering this call, the organisers request that you answer the following questions.
SUBMISSION THEME
For this year’s Open Call for Architecture, the Deputy Convenor has set a broad theme to explore how a body of work might intersect, collide or align around an area of focus.
… seize today’s exceptional opportunities for mending present imbalances and stitching the highly damaged tapestry of our planet. - Yasmeen Jari, Letter to a Young Architect, Architectural Review 2021
Submissions are invited for works that respond to the theme of ‘Critical Action’. In the face of an ever-growing climate emergency and rising inequalities we welcome submissions that harness the potential of people, locality, materiality, and environment to positively shape our urban, rural and societal landscapes. We also invite new and developing work that challenges the status quo and ‘imagines what is possible’ (bell hooks, 2012).
I’m aware that at present, the existing cohort of Academicians does not fully reflect society at present, and this needs to change. For this Architecture Open Call, I therefore specifically welcome applications from women, people of colour and other under-represented groups whilst we seek to address the ongoing issue of representation across the RSA at large. We also welcome applications from groups and/or inter-disciplinary collaborations to reflect the truly collective nature of architectural practise. - Jude Barber RSA (Elect), Deputy Convenor (Architecture)
WORK DETAILS
Architects may submit up to TWO works of any size. Work may be submitted in any suitable medium, including drawings, schematics, digital imagery, photography, models, video work etc. One work may include multiple, related parts.
2D work/drawings/photography: Drawings may be preliminary sketches, or other details which illuminate the development of the project. Submissions in the form of photographs should be associated with explanatory drawings of the scheme (not necessarily on the same panel). Should a scheme be illustrated on more than one panel it can be recorded as a single submission provided it appears as a coherent work. Any titles or descriptive panels on works should be discreet. All 2D works must be framed. Any framing and any glazing must comply with the regulations. Clip frames are not accepted.
3D work/models: The submission of models is encouraged. Plinths/shelves/display cases MUST be supplied by the architect and brought along with the pre-selected work on the hand-in days. The preferred base height for plinths is 110cm and all plinths must be painted white in colour. We recommend that models are covered by a glass/Perspex.
Covers: The RSA recommends that models are encased in glass/Perspex. Models can be submitted uncovered, however this is done so at the Architect’s own risk.
3D Animations/video work: All AV equipment must be supplied by the architect and be PAT tested.
All works submitted for the exhibition are considered by the RSA Council and Annual Exhibition Hanging Committee whose decision to accept or reject is final. Feedback cannot be provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection.
No works that have already been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted. Work may not be included in any other virtual exhibition during the opening dates of this exhibition.
ONLINE REGISTRATION
Deadline: Wednesday 21 February 2024, 5pm
Architects must register and submit their work online at www.royalscottishacademy.oess1.uk
Applications must be completed before the deadline. After this date you will not be able to make changes to your online submission and new entries will not be accepted. Please remember your log in details!
ONE image per work is required, however up to three images showing different angles can be submitted. Please provide good quality images that will do justice to your work and that adhere to the specifications noted on the OESS submission site. We recommend JPEG or PNG files of at least 1MB in size and no larger than 5MB.
Architects should use the ‘Artwork Description’ section in the application to give a succinct overview of the work and acknowledge how it fits within the theme of this year’s open call (see above) to assist the Selectors in identifying the connections being made.
An Entry Fee (inclusive of VAT) is required for each work:
Architects £30 per work / Students & under 26s £10 per work
Payment is made online during the application process by debit or credit card. Submissions will not be accepted without payment and refunds will not be offered for works not selected or handed in, or applications not completed.
Each work included in the final exhibition is also subject to a £10 hanging fee to be paid by Paypal at Pre-selection or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee and works submitted as online only will not be asked to pay this fee.
SELECTION AND HAND IN
Pre-selection results: Tuesday 2 April 2024, from midday
Architects must log back into their account on the submission site from 24 March to find out if works have been pre-selected for the exhibition. A notification email will not be sent out and it is the architect’s responsibilty to log in and check on the day.
All pre-selected works will automatically be included in the online exhibition. As usual, only those selected at the final physical selection will be shown on the gallery walls.
Hand in for pre-selected work: Friday 26/Saturday 27 April, 10am-4.30pm
Pre-selected works must be delivered to the rear door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL. Architects may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received outwith the stated hours.
Due to extremely limited vehicle access to the building, arrivals must be staggered and times strictly adhered to. A schedule will be sent out to all pre-selected artists to book a delivery slot.
Final selection notification: Wednesday 1 May 2024, from midday
Architects must log into their account to find out if their work is included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and you will not need to collect it until the end of the exhibition (see dates below), with the exception of large or fragile works which we may request collection of due to space restrictions and safety.
No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council.
Labels
Exhibition Labels will be posted to pre-selected architects and will also be available at the RSA on hand-in day.
Labels should be SECURELY attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For models or unusually shaped works please affix the label in the most convenient way possible.
Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be clearly completed in full in BLOCK CAPITALS. A permanent label or other identification should also be affixed to the back of each work and, if possible, to model, giving the architect’s name, title of work and price.
Failure to comply with these requirements in full can lead to rejection of the work.
COLLECTION OF WORK
Collection: Wednesday 19 - Saturday 22 June 2024, 10am – 4.30pm
We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is extremely important that architects uplift their works on the dates given.
Any works not collected will incur a storage fee to be paid by the architect. After TWO WEEKS the work will become property of the RSA and may subsequently be disposed of. No work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council. By completing the online registration process, the architect accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA.
DELIVERY & COLLECTION
If you are unable to hand in your pre-selected work(s) in person then you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available.
- Van GoGo2 - vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
- Paul Gilzean - pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife)
- McAdie and Reeve - mcadie-and-reeve.co.uk (Orkney)
- Irish Art Services - irishartservices.com - info@irishartservices.com, +353 63 849 51 (Ireland)
- Aardvark Art Services - aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK)
- Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
- Picture Post - picture-post.webnode.com - info@picturepostcompany.co.uk (UK)
- Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)
It is the architect’s responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping.
The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the architect arrange suitable insurance.
FRAMING AND GLAZING
Framed and unframed works are accepted. Frames must have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated by the RSA hanging team. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require. Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted.
Unframed paper works must come with hanging instructions and are submitted at the architect’s own risk.
PRINTS
Original prints are encouraged; however reproductions of existing artworks in other media will not be accepted. If further works from an edition are available, please note the framed and unframed prices and number available for sale on the online application form.
MODELS/3D WORK
Plinths/shelves for models/3D work must be supplied on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the architect. Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds. Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested. A composite work must be accompanied by clear instructions for assembly.
ELECTRONIC MEDIA
For the purpose of selection, architects working in film or digital media should submit a link to Vimeo, YouTube, or other suitable website during the submission process for the selection panel to view their work online.
Pre-selected architects must supply all electronic AV equipment (and plinths/shelves if necessary) with set up instructions for the exhibition unless otherwise stated by the RSA. All equipment must be PAT tested.
SALE OF WORK
Work should be available for sale where possible.
All sales made from the exhibition are subject to 40% commission + VAT (charged on the amount of commission only). Architects registered for VAT must enter their VAT number on the online submission form and sales will then be subject to 40% commission including VAT.
The price of work shown on the online submission form and labels is the total price payable by the purchaser, the RSA will not add on commission costs for you.
Where editions of works (prints, casts, etc.) are available for sale, architects must enter the appropriate information (framed and unframed prices, number in edition, number available for sale) on the online submission form. The architect must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).
For the duration of the exhibition all work (including editions) should be for sale through the RSA only. No editions of works should be sent by the artist to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made outwith, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.
COPYRIGHT
Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the architect or his/her heirs and assigns. By submitting work, unless contacted by the architect in writing to say otherwise, the architect grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction for any catalogue, poster, website or other non-commercial promotional material in connection with the exhibition.
CARE OF WORKS
If a work is lost, damaged or destroyed during the exhibition period, the Gallery shall notify the architect immediately and shall be liable to pay the architect the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates.
Fragile work must be appropriately labelled and unframed mounted prints/photography must come with corner protectors. Unframed 2D works and works of a temporary or ephemeral nature will remain at the risk of the architect and will not be covered by insurance. Works will be assessed for condition on delivery to the galleries.
By completing the online submission process for the RSA Annual Exhibition - Open Architecture 2024, the Architect acknowledges that they have read, understood and accept the Terms and Conditions laid out in these Regulations.
For Frequently Asked Questions visit www.royalscottishacademy.org/opportunities.
Please Note: The above terms and conditions are provided by the exhibition organisers.
For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy
Call to Artists
The RSA Annual Exhibition is the largest and longest-running annual exhibition of contemporary art and architecture in Scotland. Now in its 198th year, the exhibition provides a platform for contemporary painting, sculpture, film, printmaking, photography and installation, alongside work by some of the country’s leading architects.
ARTISTS are invited to submit up to TWO works in any size and in any fine art media, including painting, drawing, printmaking, sculpture, photography, film/audio, digital, installation and performance.
Call Status: Preselection in Progress
Exhibition Location: UK
Exhibition Type: Gallery and Online
Entry Deadline: 21/02/2024, 5pm
Exhibition Contact: exhibitions@royalscottishacademy.org
Open For Entry: Mon 11 December 2023, 10am
Entry Deadline: Wed 21 February 2024, 5pm
Pre-selection Announced: Tues 2 April 2024, from midday
Delivery of works: Fri 26 and Sat 27 April, 10am-4.30pm
Final Physical Selection Announced: Wed 1 May 2024, from midday
Private View: Evening of Fri 10 May 2024, exact time TBC (invite only)
Open to Public: Sat 11 May - Sun 16 June 2024 (Mon to Sat 10am - 5pm, Sun 12 - 5pm)
Collection of unsold work: Wed, 19, Thurs 20, Fri 21 and Sat 22 June 2024, 10am – 4.30pm
Standard Prices.
Maximum Artwork Entries: 2
First or Single Entry Price: £20.00
Additional Entries: £20.00 per artwork up to 2 artworks.
Young Person under 26 years old.
Maximum Artwork Entries: 2
First or Single Entry Price: £10.00
Additional Entries: £10.00 per artwork up to 2 artworks.
Student
Maximum Artwork Entries: 2
First or Single Entry Price: £10.00
Additional Entries: £10.00 per artwork up to 2 artworks.
When entering this call, the organisers request that you answer the following questions.
ARTWORK DETAILS
Artists may submit up to TWO works in any size and in any fine art media.
All works submitted for exhibition are considered by the Annual Exhibition Hanging Committee whose decision to accept or reject is final. Feedback cannot be provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection.
No reproductions of original work and no works that have previously been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted. Artwork, including editioned work, cannot be included in any other exhibition during the opening dates of this exhibition. This includes in virtual exhibitions.
Applications should be from living artists and works must have been completed in the last 6 years.
Applied art is not accepted. No work made from ivory or involving the use of ivory will be accepted.
PHYSICAL AND VIRTUAL
All pre-selected works will automatically be included in the online exhibition. As usual, only those selected at the final physical selection will be shown on the gallery walls.
There is also the opportunity to submit work as a solely online presentation by answering YES to 'My work is solely an online presentation' during the application process. These works will only be considered for online selection and open up an opportunity for more experimental practices, for example documentation of site-specific work or extended digital video content.
ONLINE APPLICATION
Deadline: Wednesday 21 February 2024, 5pm
Artists must register and submit their work online at www.royalscottishacademy.oess1.uk.
Applications must be completed before the deadline. After this date you will not be able to make changes to your online submission and new entries will not be accepted. We strongly recommend you do not leave completing your application to the last minute. Please remember your log in details.
ONE image per work is required, however up to three images showing different angles or details can be submitted. Please provide good quality images that will do justice to your work and that adhere to the specifications noted on the OESS submission site. We recommend JPEG or PNG files of at least 1MB in size and no larger than 5MB.
An Entry Fee (inclusive of VAT) is required for each work:
Artists £20 per work / Students & under 26s £10 per work
Payment is made online during the application process by debit or credit card. Submissions will not be accepted without payment and refunds will not be offered for work not selected or handed in or applications not completed by the deadline.
Each work included in the final exhibition is also subject to a £10 hanging fee to be paid by online at Pre-selection or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee on collection of the work at the end of the exhibition and works submitted as online only will not be asked to pay this fee.
SELECTION AND HAND IN
Pre-selection results: Tuesday 2 April 2024, from midday
Artists must log back into their account on the submission site to find out if works have been pre-selected. A notification email will not be sent out and it is the artist's responsibility to log in and check on the day.
Hand in for pre-selected work: Friday 26/Saturday 27 April, 10am-4.30pm
Pre-selected works must be delivered to the rear door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL.
Artists may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received outwith the stated hours.
Due to extremely limited vehicle access to the building, arrivals must be staggered and times strictly adhered to. A schedule will be sent out to all pre-selected artists to book a delivery slot.
Final selection notification: Wednesday 1 May 2024, from midday
Artists must log into their account to find out if their work is included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and you will not need to collect it until the end of the exhibition, with the exception of large or fragile works which we may request collection of due to space limitations or for the safety of the work.
No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council.
Artwork Labels
Artwork labels will be posted to pre-selected artists and will also be available at the RSA on hand-in days.
Labels should be securely attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For sculptures or unusually shaped works please affix the label in the most convenient way possible.
Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be completed in full. A permanent label or other identification should also be affixed to the back of each work and, if possible, to each piece of sculpture, giving the artist’s name, artwork title and price.
Failure to comply with these requirements in full can lead to rejection of the work.
COLLECTION OF UNSOLD WORK
Collection: Wednesday 19 - Saturday 22 June 2024, 10am – 4.30pm
We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is vital that artists uplift their works on the dates given.
Any works not collected will incur a storage fee to be paid by the artist. After TWO WEEKS the work will become property of the RSA and may be disposed of. By completing the online registration process, the Artist accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA.
DELIVERY AND COLLECTION
If you are unable to hand in your work in person, you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available.
- Van GoGo2 - vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
- Paul Gilzean - pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife)
- McAdie and Reeve - mcadie-and-reeve.co.uk (Orkney)
- Irish Art Services - irishartservices.com - info@irishartservices.com, +353 63 849 51 (Ireland)
- Aardvark Art Services - aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK)
- Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
- Picture Post - picture-post.webnode.com - info@picturepostcompany.co.uk (UK)
- Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)
It is the artist's responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping.
The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the artist arrange suitable insurance.
FRAMING AND GLAZING
Framed and unframed works are accepted. Frames must have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated as standard by the RSA hanging team. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require. Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted.
Unframed paper works must come with hanging instructions and are submitted at the artists own risk.
PRINTS
Original prints are encouraged; however, reproductions of existing artworks in other media will not be accepted. If further works from an edition are available, the framed and unframed prices and number available for sale should be noted on the online application form.
SCULPTURE / 3D WORK
Plinths or shelves for sculptures must be supplied by the artist with the work on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the Artist. Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds.
Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested.
Composite work must be accompanied by clear instructions for assembly and all parts must be clearly labelled.
ELECTRONIC MEDIA
For the purpose of selection, Artists working in film or digital media should submit a link to Vimeo, YouTube, or other suitable website during the submission process for the selection panel to view their work online. A still image must also be submitted as a holding image for the application process.
Selected film work will be shown as a projected showreel for the exhibition using the RSA's own equipment. If the A/V work is intended to be shown on a TV monitor, or not able to be displayed on the showreel for a specific reason, the Artist must supply the necessary A/V equipment (plus any plinths/shelves as necessary). Set up and running instructions must also be supplied and all equipment must be PAT tested.
SALE OF WORK
All works should be for sale (exceptions may be made for installation and film work).
All sales are subject to 40% commission + VAT (charged on the amount of commission only) for non VAT-registered artists. Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to 40% commission including VAT.
The price of work given on the online submission form and labels is the total price payable by the purchaser, i.e the wall price. The RSA will not add commission costs on for you.
Where editions of works (prints, casts, etc.) are available for sale, Artists must enter the appropriate information (framed/unframed prices, number in edition, number available for sale) on the online submission form. The Artist must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).
For the duration of the exhibition all work (including editions) should be for sale through the RSA only. No editions of works should be sent by the artist to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made outwith, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.
COPYRIGHT
Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the artist or his/her/their heirs and assigns. By submitting work, unless contacted by the artist in writing to say otherwise, the Artist grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction in any catalogue, poster, website or other non-commercial promotional material in connection with the exhibition.
CARE OF WORKS
If a work is lost, damaged or destroyed during the exhibition period, the RSA shall notify the Artist immediately and shall be liable to pay the Artist the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates.
Fragile works must be appropriately labelled and unframed mounted prints/photography must come with corner protectors. Unframed 2D works, works of a temporary or ephemeral nature, and works intended to be handled by the public will remain at the risk of the artist and may not be covered by insurance. Works will be assessed for condition on delivery to the galleries.
By completing the online submission process for the RSA Annual Exhibition - Open Art 2024, the Artist acknowledges that they have read, understood and accept the Terms and Conditions laid out in these Regulations.
For Frequently Asked Questions visit www.royalscottishacademy.org/opportunities.
Please Note: The above terms and conditions are provided by the exhibition organisers.
For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy
A Platform for Outstanding Artists
The SWA seeks works of the highest standard within its specific field. The SWA continues to promote female artists and prides itself on the very diverse nature of the work shown during our Annual Open Exhibition from both our non-members and our members.
Call Status: Preselection in Progress
Exhibition Location: UK
Exhibition Type: Gallery and Online
Entry Deadline: 12/03/2024, 12pm
Exhibition Contact: societyofwomenartists@gmail.com
Exhibition Dates
Online Submission Open: 12th December – 12th March
Artists visit the SWA website to see if they have been successful: 29th March
Delivery of all work to the Mall: June 14th & 15th 2024, 10am to 5pm.
Exhibition opens to public 25th June 2pm to 5pm
Special (YPAI) Preview Evening: 25th June 2024 6pm - 8.30pm
Private View: 26th June 2024, 10am to 5pm (11.00am Award Ceremony)
Breast Cancer Now Evening: 26th June 6pm to 8.30pm (Private event)
Exhibition Open To Public: 25th June to 29th (various times please check SWA website) June 2024
Collection of unsold and bought work: 4th July 2024, 10am to 5pm.
Any uncollected works picked up by Picture Post: 5th July 2024
Standard Prices.
Maximum Artwork Entries: 6
First or Single Entry Price: £18.00
Additional Entries: £18.00 per artwork up to 6 artworks.
Young Person under 36 years old.
Maximum Artwork Entries: 6
First or Single Entry Price: £9.00
Additional Entries: £9.00 per artwork up to 6 artworks.
Information for NON MEMBERS
NB Terms and conditions can be found at the bottom of the page. Please read before submitting work.
Submission Procedure -
Submissions for selection to the 2024 exhibition will be open from the 12th December 2023 to the 12th March 2024. Submission will only be accepted digitally here at https://societyofwomenartists.oess1.uk.
The whole selection process will be on line. There will be no physical selection.*
NOTIFICATION OF FINAL RESULTS To find out if you have been successful you will need to visit the SWA website on the 29th March 2024.
Successfully selected works need to be delivered to the Mall Galleries, 17 Carlton House Terrace on the 14th & 15th of June 2024 . All works must have a label on the back securely attached by glue or tape. This can be printed off from your OESS account here where you submitted your work https://societyofwomenartists.oess1.uk/
Submitting digitally enables artists to submit works without transport and framing costs unless selected.
Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Please read our updated terms and conditions before submitting.
Very Important! Please note the information you enter on the online submissions site will, if you are successful, be used for the catalogue entry and labels so please fill this in carefully. Amends requested after selection will incur an administrative fee that the artist will be liable for.
Exhibition Dates
Online Submission are open: 12th December – 12th March
Artists visit the SWA website to see if they have been successful: 29th March
Delivery of all work to the Mall: 14 & 15th June 2024, 10am to 5pm.
Exhibition opens to public 25th June 2pm to 5pm
Special (YPAI fundraising) Preview Evening: 25th June 2024 6pm - 8.30pm
Private View: 26th June 2024, 10am to 5pm (11.00am Award Ceremony)
Breast Cancer Now Evening: 26th June 6pm to 8.30pm (Private event)
Exhibition Open To Public: 25th June to 29th June 2024 (various times please check SWA website)
Collection of unsold work: 4th July 2024, 10am to 5pm.
Any uncollected works picked up by Picture Post: 5th July 2024
Categories of work
Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media) ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted.
Young Artist
Please ensure you add your DOB to signify that you are eligible for the Young Artists (18-35 years at time of exhibition) categories. There are specific awards for this group.
*The council reserves the right not to hang any works that are poorly framed, do not adhere to framing and glazing instruction or where the image submitted is not a true reflection of the actual work or if the work has been changed since the image was submitted.
These conditions apply to all exhibitions administered by the Exhibition Administrators. The term ‘Exhibition Administrators’ means The Society of Women Artists Ltd.
1. Submission Procedure - Artwork can be submitted on this site (https://societyofwomenartists.oess1.uk). from the 12th of December 2023 to the 12th of March 2024. Once you have completed your application, you will see a notification of this on screen.
You will need to visit the SWA website on or after the 29th March 2024 to see if you have been selected for this year's exhibition.
If you have been successful, please take or send the work to the Mall Galleries on the requested date to:
Mall Galleries for SWA Exhibition
17 Carlton House Terrace
London
SW1Y 5BD
There is strictly no parking on the Mall to deliver works via the gallery entrance.
All works must be delivered via the office entrance at the above address. There is a small forecourt that drivers may use while dropping off their work.
All works must have a label on the back (attached by glue or tape).
Packaging must be taken away once work has been delivered due to limited storage facilities.
Details of couriers that frequently deliver to the gallery are listed on our website below and on the Malls website.
2. Imagery - The quality of the images uploaded are integral to work being selected because these are the images that will be used in the online Exhibition. Please ensure the images are sharp and cropped appropriately. Image files should be JPG or PNG and no larger than 5MB. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images, please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + = The Royal Academy have produced an excellent guide to aid you with photography. This is a link to the video https://summer.royalacademy.org.uk/Information/9 This is a PDF of the RA Guide How to Photograph your work
3. Submission fee - Submission fee for non-members is £18 per work, irrespective of size or medium, to be paid at the time of submission. Young artists (age 18-35 years at time of exhibition) submission fee is £9 per work and members entry is free.
4. Number of works & Membership - Up to 6 works may be submitted but a maximum of four works can be displayed. If you wish to be considered for associate membership or full membership you must enter 6 artworks.
5. Frames, Presentation and Sizes Frames and mounts must be of good quality and complement the work. Works on canvas do not need to be framed as long as they are neat and exhibition ready, which means presentable and finished. If work is glazed, glass should be non-reflective picture glass. Glazing that is reflective can spoil the overall look of the work and exhibition as a whole. Perspex is inadmissible. Metal or clip frames are inadmissible. Please do not attach any fixings to the back of your frame. Mall Gallery technicians will attach mirror plates for you.
Size - There will be a maximum submission size for paintings and sculpture this year of approx 200cm.
6. Eligible Mediums - Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media), ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted. Original unique printing is acceptable, Etchings must show their plate indentations. Commercially printed line work or photographically/digitally reproduced work printed with commercial machines (such as giclée work) is not admissible.
7. NOTIFICATION OF RESULTS - All work will go through digital selection. All works will be judged by merit. Artists will be able to find the results of final selection on the SWA website on the 29th of March 2024. Successful entries will need to be handed in at 17 Carlton House Terrace, for inclusion to the exhibition.
8. Sale Price & Commission - The price of works supplied by the artist should include the commission of 45% for non-members and 40% for members. On the BCN Charity evening the SWA will be donating 5% of the sale price to the Charity Breast Cancer Now. All work must be for sale, except by prior consent from the SWA. Minimum Sale prices for works: £350, and £150 for etchings or lithography or drawings, £200 for 3D works. The aforementioned is also applicable on commissioned work arranged through the Exhibition Administrators. Any sale effected by the Exhibition Administrators will have priority over a sale effected by the artist. Please note that artists liable to VAT are responsible for paying their own tax.
Once work has been submitted to the SWA, any sale effected by the Exhibition Administrators before or during the course of the exhibition shall take precedence and supersede a sale made privately. Any private sale will incur the normal commission.
9. VAT Registration for Artists Not Resident in the UK - Our open exhibition is open to artists in the UK, EU, and outside the EU. Artists who are not resident in the UK have a responsibility to register for UK VAT with H.M. Revenue & Customs.
Artists without a UK residence are classified as Non-Established Taxable Persons (NETPs) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can exhibit artworks in our Online Exhibition. A valid UK VAT number is prefaced with the letters “GB”
We will not accept VAT numbers from other countries
You must enter the retail price of your artwork when entering online but you can wait to see if your artwork is accepted before you register for a UK VAT number.
If you are eligible for UK VAT you must provide us with your UK VAT number before the exhibition. If you do not, we will not be able to enter your selected artwork(s) into the exhibition.
NB. An application for a VAT number should take around 30 working days, although the process may take longer, so make sure you allow enough time.
More information about UK VAT registration can be found at: https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-registered-for-vat
If you have any questions, please contact HMRC directly on their VAT Helpline Telephone for UK 0300 200 3701, or from abroad, +44 2920 501 261.You can register online for free at: https://www.gov.uk/vat-registration/how-toregister
10. Commercial carriers - can be used to deliver works to buyers where necessary, please see the list of trusted experienced carriers below. These are not part of the SWA and must be contacted and dealt with directly.
11. Press Photographs - Unless otherwise stated in writing by the artist, it will be assumed that works exhibited may be used for Press purposes in connection with the Exhibition.
12. Copyright - The copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.
13. Sales of Work and Notification - All work accepted and included must be exclusive to the SWA for the duration of the exhibition. If the work is sold through another platform or by the artists during the exhibition the SWA's commission will still be payable. If work in the Exhibition is sold, exhibitors will be notified by email as soon as possible (always before the close of the exhibition).
14. Invitations and flyers - Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. Hard copies can also be picked up at hand in.
15. The SWA reserves the right to disqualify any work if the artist has failed to adhere to these Terms and Conditions and the relevant rules. Works previously exhibited with the SWA or at the Mall Galleries are not eligible for entry.
16. Care of Works - The Exhibition Administrators will not be liable for any damage or loss of works sent for exhibition occurring in the ordinary course of handling, whether such damage or loss is caused by the negligence of the Exhibition Administrators or their staff or otherwise. The Society of Women Artists strongly advises artists to insure their own works.
17. Collection of Unsold Work - All works should be collected on Thursday 4th July from 17 Carlton House Terrace, London SW1. Please note that works not collected by 5pm on this date will be collected by Picture Post Art for storage. Works will be reunited with artists at a later date. There is a handling fee for this service at the artists expense. No accumulating storage charges. Picture Post Art Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk
18. Collection of Bought Work - Works purchased during the exhibition should be collected on Thursday 4th July from 17 Carlton House Terrace, London SW1. Please note that works not collected by 5pm on this date will be collected by Picture Post Art for storage. Works will be reunited with artists at a later date. There is a handling fee for this service at the artists expense. No accumulating storage charges. Picture Post Art Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk
Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final and no correspondence will be entered into.
You understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
You authorise The Organisers to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by you is true and accurate and that the work submitted is wholly of your own creation.
You have read and understood these terms and conditions and by submitting work accept and agree to observe all the Terms And Conditions therein.
The SWA reserves the right to amend the terms at any time. Affected parties will be notified.
Exhibition Sales Terms & Conditions
These conditions apply to all exhibitions administered by the Exhibition Administrators.
Gallery Sales
Please refer to Mall gallery sales terms and conditions.
Online Purchase
On purchase the SWA will contact the artist and buyer to agree and confirm delivery method and costs (where not stated previously) as well as confirmation of whether work is framed or unframed work.
It is the buyer's responsibility to pay any import or export duty, if required, both in relation to the UK or any other country.
It is the Artist's responsibility to determine whether VAT or other similar sales taxes on the sale to you apply and to collect, report and remit the correct tax, as applicable, to the appropriate tax authority.
Delivery - Where no postage costs are included on the webpage additional costs for postage and packaging may be added to this price. These costs will be agreed between the buyer and the seller. The seller will be wholly responsible for safe delivery of the artwork.
The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work.
Once the Buyer and Artists have agreed any additional costs the buyer will pay SWA. This agreement is a contract between the artist and the buyer. The SWA, acting as agent, will hold the money until the buyer has received and accepted the artwork.
If the artwork is not accepted it is the buyer’s responsibility to ensure its safe return to the artist and to pay any costs incurred before any refund is initiated.
Once the artwork has been accepted the SWA will pay the artist less the commission as set out in the entry terms and conditions.
Carriers
(The Society of Women Artists will not be responsible for damage to or non-delivery of works) Information on VAT and UK entry procedures may be obtained from HM Customs and Excise General Information Branch, New King’s Beam House, 22 Upper Ground, London SE1 9PJ. The companies below are ones used by the Mall Galleries and have an excellent reputation.
Picture Post Art
Tom & Sarah Challoner,
Doncaster, DN9 3GY Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk
Picture Post receive and return artwork worldwide.
Contact Picture Post Art for any quotations, reservations, studio collections, appointments or any other information about their collection service.
Art Moves of Chelsea
Please contact for details. Tel/fax: 020 7352 7492, artmoveschelsea@aol.com
Delivers to: Bristol, Kent, London, Surrey, Sussex
Art Moves of Chelsea have a limit for works of 2 metres for paintings on the longest side. Contact Art Moves of Chelsea for quotes.
Nick McNally
Mid Wales Freight
Mobile : 07866 731400 Email : sales@midwalesfreight.co.uk
SME BUSINESS AWARDS 2019 - MID WALES FREIGHT
Transport Awards Courier Company of the Year 2019
Europe Award for Excellence in International Art Delivery Services 2019
A S Elvin Transport Ltd
Delivers to: UK wide delivery for direct road transport of artwork including small to medium-sized sculpture
A S Elvin Transport Ltd are based on the Norfolk/Suffolk border.
Tel: 01502 677025
Please Note: The above terms and conditions are provided by the exhibition organisers.
For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy