Entry Fees

Non-members:

Maximum number of submissions permitted = 3

1 Submission : £15

2 Submissions: £30

3 Submissions: £45

Artist, Associate Members

Maximum number of submissions permitted = 3

FREE – cost of submissions included in Membership subscription

Professional Members :

Maximum number of submissions permitted = 4

FREE – cost of submissions included in Membership subscription

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale and work that has been completed within past 18 months
• There are no restrictions on size, discipline or media.
• VAS Professional Members may submit up to four works in total
• All other members of VAS may submit up to three works in total across all categories.
• Non-members will be charged £15 per submission and can submit up to three works.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for any VAS members.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Collaborations

Where two or more artists are collaborating on a single work, the submission will count as one of the permitted entries from each of the artists. Artists submitting collaborative work can use the rest of their permitted entries to submit solo works.

Restrictions

Work that has been shown in the RSA Annual Exhibition or will be shown in RSA New Contemporaries, or that has previously been shown in any VAS, RSW or SSA Annual Exhibitions should not be submitted.

No reproductions or copies of any kind will be accepted.

All pre-selected works need to be delivered to and collected from the gallery by the artist or a nominated representative or courier.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

Works that pass the online pre-selection process must be delivered to the gallery by the date stated in the open call details.

All works that are pre-selected online are still subject to final selection by the panel on delivery to the gallery.

You may be required to install your own work depending on the scale. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £5 admin fee per work for VAS members and £15 per work for non-members, to be paid on delivery via card machine, we do not accept cash.

All 2D or wall works should come mechanism free - no wires, no strings and rings, no mirror plates.

Works that are not included in the final selection should be uplifted from the RSA galleries on the date detailed in open call as we do not have storage unfortunately. If you have to come from afar, we can arrange storage for smaller works until the end of the exhibition. Any work not uplifted becomes the property of the VAS and may be disposed of or recycled.

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

All packaging materials must be removed from the gallery at drop off.

Our recommended carriers to deliver to these central points are:
 

–       Van GoGo2 (Stuart Horsburgh) – vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)

–       Ali MacAuley – ali@agentali.art (Edinburgh, Glasgow)

–       John Lawrence – johnlawrence48@icloud.com (Aberdeenshire, Dundee, Fife)

–       Paul Gilzean – pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife, Perth)

–       Aardvark Art Services – www.aardvarkartservices.com (UK)

–       McAdie and Reeve – www.mcadie-and-reeve.co.uk (Orkney)

–       Irish Art Services – www.irishartservices.com (Ireland)

–       Art Cargo – https://artcargo.co.uk (UK)

–       Picture Post – picture-post.webnode.com (UK)

–       Central Link Couriers – www.central-linkcouriers.co.uk (UK, Europe)

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. The work must arrive by Saturday 10th Feb.

IMPORTANT:
Due to building works in the NGS precinct at this time parking and drop off will be severely restricted and very limited special circumstances and by request only (please email me rowanvisualarts@gmail.com). We recommend that you arrive by public transport, or park nearby and come on foot. For larger items we would recommend that you enlist the services of one of our recommended carriers, or work together to deliver a group of artists’ works in one vehicle. We have a Facebook group for VAS members to liaise on topics such as this.

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

All packaging materials must be removed from site on delivery, we do not have storage or disposal facilities for packaging materials for 200+ artists.

The delivery address is:

Royal Scottish Academy Upper Galleries c/o VAS
The Mound
Edinburgh
EH2 2EL

We cannot accept late submissions, works that arrive after this date will not be included in the exhibition.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. No metal frames will be accepted. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

All 2D or wall works delivered should come mechanism free - no wires, no strings and rings, no mirror plates.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Plinth and Display Equipment

Artists must provide their own floor-standing plinths or display equipment at the time of delivery - VAS does not have any plinths or display solutions. We also do not have electrical equipment and the artist will have to supply these for film, media, sound display solutions.

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The South West Academy of Fine and Applied Arts invite submissions of work from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details. Submission is by online entry only. You can enter up to 6 works. The Selection panel may select up to a maximum of 4 works per artist. The exhibition will be held at the home of The South West Academy -  Kennaway House, Coburg Road, Sidmouth, Devon. EX10 8NG

Eligibility
Submissions of work are invited from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details.

Submission Procedure
Submission is by online entry only. Please click on the link from our website at www.southwestacademy.org.uk and follow the instructions.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Restrictions.
All work should be clearly labelled with the artists’ name, title of work and selling price attached to a label on string attached to the rear of the work. Metal and clip frames are not acceptable. Work which is deemed as sharp or dangerous will not be exhibited. All 2D work should have exhibition quality cord securely attached to D rings on the back for hanging.

Artwork should be no more than 100cm in any direction for 2D work excluding textiles where 200cms long is accepted.

Artwork Types

• 2D work with a maximum size 1 metre in any direction including frame. Work beyond this size will not be exhibited. All work should be ready to hang with D-rings and cord attached.
• Sculpture not exceeding 1 metre square floor space or 2 metres in height. Works must be portable and structurally sound. Works must not be so fragile or unstable that they cannot be safely moved and displayed.
• Ceramics.  Small collections of work in a series (up to 3 pieces) will count as one item. Ceramics should be delivered in a suitable container and boxes should be provided for items sold.
• Jewellery. Small collections of work in a series (up to 3 items) will count as one item. Jewellery should be delivered in a suitable container and boxes should be provided for items sold.
• Glass. Small collections of work in a series (up to 3 items) will count as one item. Glass should be delivered in a suitable container and boxes should be provided for sold items.
• Textiles. Works should not be wider than 100 cms wide and 200 cms long, be supplied with relevant means by which they can be securely attached to a wall. The TOP should be clearly marked.

Pricing
All work selected for exhibition will be expected to be for sale. SWAc commission is charged at 40%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. Minimum sales price, excluding editions of prints, £200 per work.

Communications
All communication will be by email or posted on-line.  Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Please log in after 12 noon on Thursday12th October 2023 to check the selection outcome. Failure to do so could result in work being withdrawn from the exhibition.  Please make a note of your login-details and password.

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. All work preselected on-line will be entered directly into the exhibition as there is no final selection.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and SWAc and Kennaway House will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to Kennaway House. All packaging materials must be removed after delivery (no storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 after the first day and could be disposed of after one month. The administration of The Academy is not able to manage the return of artwork and it is the artists responsibility to collect during the specified period of time or to arrange and pay for a courier to collect on their behalf. The Academy will do its best to repack artwork for couriers but cannot guarantee this service or to be open during all courier operating hours. It is the artist’s responsibility to notify The Academy of collection  arrangements.

Framing
All 2D work should be framed and ready to hang with D rings and suitable cord attached. Box frames of not less than 3.5 cms in depth are acceptable. Metal and clip frames are not acceptable. Any work which is unframed, badly framed or arriving late may be excluded from the exhibition on the discretion of the selectors.

Labels.
Artists should attach a label with string to the reverse of 2D work or front of 3D work with name, title and exhibition sale price. This label should be attached such that the string will hang over the front of 2D work but not hang below once the label and string is placed behind the work.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final, including exhibition layout and no correspondence will be entered into.
I understand that SWAc reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise SWAc to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by SWAc and associated organisations for exhibition promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

• Any artist over 18 may submit, in the UK, EU, and outside the EU.
• Acceptable media: Oils. Acrylic and water-soluble oil paint is acceptable if framed as an oil, so as not to spoil the general appearance of the exhibition.
• Wide mounts between painting and frame, as in watercolours, are not acceptable.
• Glazed work is not encouraged.
• Unframed work can be accepted if on a well-presented box canvas.
• A maximum of six works may be submitted, from which a maximum of three works may be selected.
• The combined measurement of works accepted will not exceed 8 feet maximum per artist.
• This year’s mini theme is ‘Urban Life’, which can be interpreted widely. Artists are encouraged to contribute a work on the theme, however it is not compulsory. If a work is on the theme, please elaborate on how in the artwork description box when applying.
• Work must have been completed within the last three years and must not have been previously shown at Mall Galleries.
• Work must be for sale, unless portraits.
• Works that are poorly presented or differ significantly from the photograph entered will not be exhibited.

Entry Fee

• There is a non-refundable submission fee of £20 per work for standard entries and £14 per work for artists aged 35 or under. The entry fee includes free admission to the exhibition, normally £5.

Presentation, Delivery & Collection

• All selected works must be exhibition-ready. Works should be sufficient to withstand mirror plating for hanging purposes.
• No hooks are required and there should be no projections whatsoever from the back of the works. This is to prevent damage to other works.
• Metal frames and clip frames are inadmissible. Glazed works with unprotected glass edges are inadmissible. Diffused picture glass is unacceptable. Frames and mounts of an unusual colour, size or design may prejudice the chance of selection.
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery. We are unable to wrap works or provide wrapping materials for any works being returned.
• Paintings should be completely dry at the time of delivery.
• Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense.
• If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist.
• Artists are responsible for the full costs of delivery and collection.
• Artists sending work from abroad should use a picture carrier. Many artists use Picture Post Art as they offer a packing and delivery service for our exhibitions (we do not accept any liability for their services). Picture Post Art - Tel: 07833 450788 / Email: info@picturepostcompany.co.uk

Selection

• The Selection Committee is formed of artist members of the Institute and is rotated annually. Selectors' decisions are final and we are unable to offer feedback.

Sales

• Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition.
• Once work has been submitted, any sale made by the gallery before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.
• The price of works must include the commission of 45% plus VAT. If an artist is registered for VAT, then the VAT due on the selling price of the Works should be included in the price submitted.
• The minimum sale price is £500.
• The price provided is the selling price and is the price that the work must be sold at. This price can only be changed by prior written agreement between the gallery and the artist of the relevant work. The gallery reserves the right to query the price of works.
• International Artists: Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is sold at the exhibition you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. Artists without a UK residence (known as 'NETPs' - non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at http://www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?' Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Intellectual Property Rights

• All works must be an original creation by the artist.
• The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner.
• The gallery has the right to reproduce works in connection with the exhibition.

Personal Data

• The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However the gallery may provide third parties with an artist’s contact details in the course of administering exhibitions, commissions and prizes.

Liability & Indemnity

• The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at artist owner’s risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks.
• The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged the gallery’s liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently.
• In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator’s award shall not exceed the gallery’s maximum liability as above.
• Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

London's largest life drawing group, the Hesketh Hubbard Art Society, is offering three free year-long membership bursaries to young artists aged between 18 and 30.

The bursaries offer:

- The opportunity to attend weekly life drawing sessions at Mall Galleries free of charge for a year, starting from January 2024.

- Untutored sessions take place on Friday evenings and selected Monday evenings, between 6:00pm and 8:15pm. (Understandably there might be times when artists are unable to attend sessions, however frequent absences may result in the bursary being withdrawn).

- Currently there are 44 sessions per year. Usually around 70 artists work from 3 models: the 'quick' 15 / 30 minute nude poses, the two hour 'long' nude pose and the two hour clothed portrait pose. The sessions offer an opportunity for serious artists to develop their skills and artistic interpretation of the human figure in a stimulating and supportive atmosphere.

- Mentoring and support for each recipient will be provided at the beginning of the bursary period.

Who is eligible?

- The bursaries are for young artists aged between 18 and 30 at the close of submissions.

- The bursaries are intended for those who have had limited access to life and portrait drawing and painting, rather than artists who are already accomplished in this field.

- Artists can work in any medium or media, except those that cause damage or disruption to the galleries. For example dip pens and ink are not allowed due to the risk of staining the gallery floor.

- Selected artists must obey the Society’s Code of Conduct.

How to Apply

All applications must be submitted online, free of charge, following which shortlisted artists will be invited for interview:

• Upload up to five example images of your work, an Artist Biography, and your Artist Statement to the Mall Galleries’ Open Exhibition Submission System (OESS) between Friday 22 September and Friday 3 November 2023.
  • Images must be in JPEG or PNG format, under 5MB, and represent the human figure.
  • The Artist Statement should be up to 300 words and answer the question, 'How will the bursary help to develop your artistic practice?'
• Log in to your account on the OESS from 12 noon on Friday 10 November to see if you have been shortlisted for interview.
• If so, attend your interview at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD on Friday 17 November.
  • Shortlisted artists will be asked to present a small portfolio to help with the discussion of their practice during the informal, face-to-face interview.
  • The interview panel will comprise representatives from the Hesketh Hubbard Art Society and Mall Galleries.
• The three winners will be announced on the Mall Galleries website at 12 noon on Wednesday 22 November, before the bursaries begin in January 2024.

About the Hesketh Hubbard Art Society

The Hesketh Hubbard Art Society is the largest and most prestigious life drawing society in London, with over 120 members.

The Society was established in 1930 by a committee of the Royal Society of British Artists to address the shortage of life drawing opportunities at that time. The committee was chaired by Eric Hesketh Hubbard (1892–1957), who went on to become president of the RBA. The Society was originally known as the RBA 'Drawing Club'. After Hesketh Hubbard’s death in 1957, the Society was renamed in his honour.

Today, as then, the Society offers both amateur and professional artists the opportunity to draw and paint a wide selection of life models in a stunning gallery setting.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

• Any artist over 18 may submit, in the UK, EU, and outside the EU.
• Acceptable media: All types of pastel including soft pastels, hard pastels, oil pastels, ink pastels, water-based pastels, conté crayons or sticks and sanguine and other dry mediums that are similar in their application including charcoal and pencil.
• Each work should be submitted with a full description of the media used and any process which has been employed in the finished work beyond drawing and painting, e.g. printing, photography.
• The selection will be made entirely online and the image of the work must be representative of the original work to ensure that a fair selection has been made.
• The Society and Mall Galleries reserves the right to refuse any selected work that does not arrive on time, varies radically from the original photographic image submitted or is poorly framed.
• A maximum of six works may be submitted, from which a maximum of four works may be selected.
• Works should not be larger than 2.4m along the longest dimension.
• Work must have been completed during the last two years prior to the exhibition and not have been exhibited at Mall Galleries.

Entry Fee

• There is a non-refundable submission fee of £20 per work for standard entries and £14 per work for artists aged 35 or under. The entry fee includes free admission to the exhibition, normally £5.

Presentation, Delivery & Collection

• All selected works must be exhibition-ready. Works should be sufficient to withstand mirror plating for hanging purposes.
• All work must be glazed unless a dispensation is applied for and accepted by the Society and Mall Galleries in special circumstances.
• No hooks are required and there should be no projections whatsoever from the back of the works. This is to prevent damage to other works.
• Metal frames and clip frames are inadmissible. Glazed works with unprotected glass edges are inadmissible. Diffused picture glass is unacceptable. Frames and mounts of an unusual colour, size or design may prejudice the chance of selection.
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery. We are unable to wrap works or provide wrapping materials for any works being returned.
• Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense.
• If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist.
• Artists are responsible for the full costs of delivery and collection.
• Artists sending work from abroad should use a picture carrier. Many artists use Picture Post Art as they offer a packing and delivery service for our exhibitions (we do not accept any liability for their services). Picture Post Art - Tel: 07833 450788 / Email: info@picturepostcompany.co.uk

Selection

• The Selection Committee is formed of artist members of the Society and is rotated annually.
• Selectors' decisions are final and we are unable to offer feedback.

Sales

• All work must be for sale. Minimum price: £400.
• Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition.
• Once work has been submitted, any sale made by the gallery before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.
• The price of works must include the commission of 45% plus VAT. If an artist is registered for VAT, then the VAT due on the selling price of the works should be included in the price submitted.
• The price provided is the selling price and is the price that the work must be sold at. This price can only be changed by prior written agreement between the gallery and the artist of the relevant work. The gallery reserves the right to query the price of works.
• International Artists: Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is sold at the exhibition you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. Artists without a UK residence (known as 'NETPs' - non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at http://www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?' Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Intellectual Property Rights

• All works must be an original creation by the artist.
• The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner.
• The gallery has the right to reproduce works in connection with the exhibition.

Personal Data

• The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However the gallery may provide third parties with an artist’s contact details in the course of administering exhibitions, commissions and prizes.

Liability & Indemnity

• The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at artist owner’s risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks.
• The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged the gallery’s liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently.
• In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator’s award shall not exceed the gallery’s maximum liability as above.
• Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The Creative Freedom exhibition will be held at the John Muir Trust’s ('the Trust') Wild Space visitor centre in Pitlochry – Station Road, Pitlochry, PH16 5AN. If you are selected to feature in our exhibition in spring 2024, you will be contacted and asked to send or deliver your work (at your own expense). For selected artwork, the John Muir Trust reserves the right to exhibit work in a style and dimension best suited to the space in which it will be exhibited. Further information can be found below.

Artists must look to address the theme "what does freedom for wild places mean to you?"

Eligibility

Submissions of work are invited from UK-based (includes Northern Ireland) artists of any background. Entries must be uploaded digitally, either as links (multimedia), originals or as photos of work (e.g. photos of 2D/3D art). Work must be of the artist’s own creation and contain a statement about the artwork. 

Artists aged 16-years-old and under are eligible to enter the Junior categories. Artists aged under 13-years-old must have their artwork submitted by a parent or guardian. Group entries for U13s must be submitted by an adult (e.g. teacher, instructor) who has the express consent of the parents or guardians of those children involved. Group entries may be submitted under the name of the organisation or institute.

Those aged 17-years-old and above must enter the adult categories.

Collaborative pieces (maximum two artists) are welcome in Adult and Junior categories. Simply select this when entering details.

Group submissions should feature single artworks created by three or more individuals. 

Competitions and prize draws are not open to employees (or members of their immediate families) of the John Muir Trust, or to judges of the call.

Category Information

Writing

• Writing entries should be a maximum of 1000 words
• Entries are encouraged in all languages but must be accompanied with an English translation
• Entries are welcome as prose, poetry, or reportage journalism
• Entries should be titled, and file names must reflect the title and author name

Photography

• Image files should be JPEG or PNG
• File sizes should be under 5MB large
• Original files should be minimum of 15 megapixels to be adequately displayed
• Entries can be digital or film, but must be uploaded as digital files to OESS
• File names should contain a title and the artist’s name

2-dimensional artworks

• Entries welcome for 2D artworks in any medium (e.g. textiles, printmaking, oils, acrylics)
• '2D' is artwork which can be laid flat or hung flat to a wall and is not free-standing
• Entries should feature images of your work as JPEG or PNG
• Entries may be any size, but the John Muir Trust reserves the right to exhibit artworks in a way befitting the Gallery space or to request prints of different sizes. For original pieces, we recommend artworks no larger than A1.
• File names should contain a title and the artist’s name
• If you are unsure which category to enter, or have queries about sizing, contact us at creativefreedom@johnmuirtrust.org

3-dimensional artworks

• Entries welcome for 3D artworks in any medium (e.g. woodwork, plaster, metalwork, paper)
• '3D' is considered as artwork which has a three-dimensional element to it. This can be free-standing or hung (e.g. on string from a ceiling).
• Entries should feature images of your work
• Entries may be any dimension, but the John Muir Trust reserves the right to exhibit artworks in a way befitting the Gallery space or to request photos/videos to feature the artworks on-screen. For original pieces, we recommend artworks no larger than 1m3
• File names should contain a title and the artist’s name
• If you are unsure which category to enter, or queries about sizing, contact us at creativefreedom@johnmuirtrust.org

Multimedia

• Entries welcome in video and audio formats (e.g. podcast and spoken word)
• Entries should be no longer than 5 minutes
• If your entry features music, you should have the rights to be able to use this. If you are selected, you will be asked to provide evidence.
• Entries are encouraged in all languages but must be accompanied with an English translation or subtitles
• Entries should be submitted as a link. Follow the instructions on the platform
• If you are unsure about your entry, please contact us at creativefreedom@johnmuirtrust.org

Consent

Any entries featuring identifiable individuals must be produced with the consent of the individuals involved. If your artwork is selected to feature in the exhibition, you will be required to show evidence of this consent from the persons involved.

Submission Procedure

Submission is by online entry only. Entries should contain a statement about yourself and the artwork to explain your interpretation of freedom for wild places.

Selection

The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Selections will be made for:

• Overall winner across all categories, excluding Group entries
• Winner for each category (both adult and junior), alongside highly commended entries
• Group winner (across categories), alongside highly commend entries

Our selectors are:

• Writing - Polly Pullar
• Photography - Andy Howard
• 2D artwork - Liz Myhill
• 3D artwork - Roberta Fulford
• Multimedia - Stuart Kenny
• Group entries – Rebecca Logsdon

The Trust reserves the right to amend this list of selectors at any time.

Timings

The timings for this exhibition call are as follows:

• Submissions open: 15 September 2023 at noon
• Submissions close: 30 November 2023 at noon
• Judging closes: 26 January 2024
• Winners announced publicly: 9 February 2024
• Artwork delivered to Gallery by: 10 March 2024
• Private viewing: 16 March 2024
• Exhibition open: 16 March 2024 to 30 April 2024
• Collection of artworks or shipment of sold items: 1 May 2024 to 31 May 2024

Further details can be found below. The John Muir Trust reserves the right to amend these timings as it sees fit. No submissions will be accepted after the deadline of 30 November 2023 at noon.

Communications

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been pre-selected and will be asked to download and print their application details to be delivered with the artwork. The John Muir Trust may contact you to discuss matters relating to your entry, as well as display plans.

Exhibition

Selected artworks (overall winner, category winners, highly commended entries) will first be considered for the physical exhibition in our Wild Space visitor centre in Pitlochry in accordance with the above entry requirements, as well as an online exhibition hosted by OESS. The John Muir Trust will contact artists if changes are required to feature chosen artworks in the physical exhibition. If artworks are unable to be featured in our visitor centre, they will be featured in the online gallery, alongside other notable works selected by the judges.

Sales

Artists are welcome to label their submissions as 'for sale' or 'Not For sale'. There is no preference for either in the selection process. Items listed for sale should be valued at a minimum of £100. Artworks will only be sold in the physical exhibition in the Wild Space in Pitlochry. Items will be sold under The John Muir Trust Trading Company LTD. To support its charitable objectives, The John Muir Trust Trading Company LTD shall claim a 25% commission for items sold during the exhibition (16 March 2024 to 30 April 2024). The artist will receive the income from the sale, minus commission, within 60 days of the exhibition closure, and when the buyer is in receipt of the artwork.

Items will only be sent to buyers after the exhibition closes on 30 April 2024. At this point, buyers can collect the items from the Gallery or arrange postage at the time of purchase. This is limited to UK residents only.

Insurance

If an item is lost, damaged, or destroyed whilst in the care of the John Muir Trust, the Trust shall notify the Artist immediately and shall be liable to pay them the stated retail price. If you have listed your items as ‘Not for Sale’ and are selected for the exhibition, we will request a retail price for the sake of insurance.

Delivery and Collection

Artists are responsible for the delivery and collection of their work at the Gallery at a mutually agreed time, and responsible for postal insurance. Artwork must be received by 10 March to feature in the exhibition. Please consider how you will deliver and collect your artworks within the required times. Work should be collected within 30 days of the exhibition ending (1 May to 31 May 2024) unless sold.

Display

Artists selected for Gallery exhibition are responsible for the presentation and framing of their artwork. 2D and Photography items should be displayed in neutral frames and hangs, with sculptural pieces displayed with consideration for visitor safety and artwork protection. The John Muir Trust reserves the right to exhibit items in a manner appropriate to the Wild Space visitor centre, with consideration for visitor safety and prevention of damage to the Gallery. Writing and Multimedia entrants will be contacted by the John Muir Trust to discuss appropriate display options.

Intellectual Property

Artists will retain intellectual copyright over the work they produce but, as outlined in the below agreement, acknowledge the John Muir Trust and its associated organisations can use artworks submitted to the exhibition for promotional and publicity purposes free of charge.

Agreement

By submitting to the exhibition, you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.

I understand The John Muir Trust reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise The John Muir Trust To process, store, and utilise the data in my submission and agree that images of my work can be freely used by The John Muir Trust, The Wild Space, and associated organisations for promotional and publicity purposes.

I agree to the John Muir Trust’s Privacy Policy outlined on its website, and it's general Terms and Conditions.

All information provided by me is true and accurate and the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

1. THE ARTIST

1.1 The competition is open to all artists over 18 years. A third party (e.g. gallery, agent or other representatives) may submit work on behalf of the artist, but the third party must confirm that they have the full permission of the artist to enter their work. If you are so authorised, You agree to be bound by these Terms and assume the liabilities set out in these Terms.

1.2 The competition is open to international artists.

2. THE WORK

2.1 The Work must be made on paper or card or of paper or card. This includes works printed, painted, or drawn on paper or card; 3D sculptures made of paper or card; 2D works made of paper or card e.g. collage.

2.2 The Work must be available until May 2024.

2.3 The Work must have been made in the last three years.

2.4 The Work must be for sale.

2.5 The size of the Work to be provided is the exterior frame size, or in the case of sculpture, the longest measurement. The framed Work must not exceed the specified size limit of 100 cm in any direction.

3. INADMISSIBLE WORK

3.1 The following types of work are inadmissible:

3.1.1. Photography of any kind.

3.1.2. Giclee prints.

3.1.3. Work not made on or of paper or card.

3.1.4. Work which has already been exhibited.

3.1.5. Work made over three years ago.

3.2 We DO accept Editions. All printed editions submitted must include the edition number.

4. THE SUBMISSION PROCESS

4.1 All work must be submitted online. The selection from online entries will take place, after which works should be delivered to The Gallery at Green & Stone, London.

4.2 Upload images of work at www.thegalleryatgreenandstone.oess1.uk between Monday 29 July 2023 and Friday 1 December 2023, noon [Note: Images must be in JPEG format and under 5MB]

4.3 Check www.thegalleryatgreenandstone.oess1.uk from 6 PM on Friday 8 December 2023 to see if your work has been selected.

4.4 No changes can be made to your application once the deadline has passed.

4.5 If selected, deliver your work  on Wednesday 10–Thursday 11 January 2023, 10AM to 5PM to The Gallery at Green & Stone

4.6 You must not submit any work if you cannot make these dates. In submitting work, the artist hereby accepts that they will be able to make all of these dates. If you cannot make these dates you will not be refunded.

4.7 All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

5. PHOTOGRAPHY OF WORK

5.1 Please shoot the Work in natural light on a light background making sure you show all edges of the Work.

5.2 The images you submit will be the final images used for the online catalogue — please make sure they are accurate and high-quality photos.

5.3 Submission of low-quality, incorrectly taken photographs may lead to the Work being excluded from the judging.

5. 4 Editing of images will lead to immediate disqualification of the Work.

6. THE SELECTION

6.1 All selections shall be made by Green & Stone as it sees fit at its sole discretion.

6.2 All works will be judged anonymously, and there will be no segregation by country, genre or style etc.

6.3 No feedback will be provided to successful or unsuccessful applicants.

7. FRAMING AND GLAZING

7.1 All selected two-dimensional works must be framed upon delivery to the Gallery.

7.2 The Work must be framed in a simple, neutral-coloured frame (white, black or light oak). If you would like to frame your work in something different, please email thegallery@greenandstone.com to check your choice.

7.3 Only simple white and off-white (not cream) mounts are acceptable. If selected work arrives mounted in a coloured, black or elaborate mount, this will be changed at the expense of the artist.

7.3.1.Float mounts are accepted as long as they abide by the colours above.

7.4 Metal, glass and perspex clip frames are not acceptable. Glazed Works with unprotected glass edges are inadmissible. Diffused picture glass is unacceptable. 

7.5 Framing of works is the artist's responsibility and must be carried out before delivery.

7.6 All works must be exhibition-ready. Suitable hanging fixtures should be supplied, sufficient to carry the weight of the work. We accept D-rings and wire. We do not accept mirror plates.

7.7 Artists are reminded that it is highly recommended that the exhibiting artists insure with a reputable insurance company their works of art for their market value.

7.8 The Gallery is at liberty to change any frame delivered to the Gallery if it does not abide by these terms. This will be at the expense of the artist. Before payment is required, the Gallery will contact the artist.

8. DELIVERY OF WORKS

8.1 Works should be delivered unwrapped with forms and labels. Please complete all labels carefully and attach them to the Works. In particular, please attach labels to the back of picture frames and to the bottom of sculptures. The exhibition catalogue is compiled from the information on the form you provide when you submit digitally so please complete it accurately.

8.2 Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

8.3 Upon delivery of the Work, the Artist must provide their card details (Card Number, Expiry Date, CVS code). This is a precautionary measure taken by the Gallery to ensure the Artist collects their work should it remain unsold at the end of the Exhibition. See clause 9.2 below.

9. COLLECTION OF WORKS

9.1 Dates for the collection of Works will be published on the Gallery at Green & Stone Website. These are the ONLY days that Works can be collected from Green & Stone. Please ensure arrangements are made for your Work to be collected on the specified days. Please note that we cannot wrap Works for collection. If you pay for an entry and then realise you cannot make these dates you will NOT receive a refund.

9.2 Any uncollected Works will be removed from Green & Stone after the collection days and stored by an independent courier company at the artist's expense.

9.3 The Gallery can give no information or warranty as to storage charges made by any other company.

9.4 If the Works are not collected or claimed by, or on behalf of, the relevant artist within 3 months of the last collection day (see clause 9.1 above), Green & Stone will be entitled to destroy, sell, or otherwise dispose of the Works without consent and without prior notification to the artist. The artist hereby agrees that it will not be entitled to any compensation due to the aforementioned destruction, sale or disposal of the Works by Green & Stone per this clause.

10. PRICING AND COMMISSION

10.1. Work selected for exhibition must be for sale. Commission is charged by the Gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT.

10.2. Green & Stone will charge a 35% commission on the total price paid for:

10.2.1. Works;

10.2.2. commissioned Works; and

10.2.3. any copyright in and to such Works sold or licensed;
before, during, or as a result of an exhibition managed by the Exhibition Administrators.

10.2.4. Once work has been submitted to Green & Stone, any sale affected by Green & Stone before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.

10.3.The price of Works stated must include the commission of 35% plus VAT. If the artist of the Works is registered for VAT, then the VAT due on the selling price of the Works should be included in the price entered on the form.

10.4.The price for the Works provided is the catalogue selling price and is the price that the Works must be sold. This price can only be changed by prior written agreement between Green & Stone and the artist of the relevant Works. Green & Stone reserve the right to query the price of Works.

11. INTELLECTUAL PROPERTY RIGHTS

11.1. By submitting Your Work(s), You confirm that the Work(s) is free and clear of any liens, claims, encumbrances or restrictions, that the use of the Work(s) under these Terms will not infringe upon or violate the rights of any person or entity, and that to the best of Your knowledge and belief the Work(s) has not been exported from any country and shall not be imported into the United Kingdom in violation of any applicable laws or regulations.

11.2. If You do not own all of the rights, title and interest in and to the Work(s), You must expressly inform Green & Stone in writing of all relevant details concerning all other third parties rights to the Work(s). You shall indemnify Green & Stone against all losses, liabilities, costs and expenses in respect of claims made by third parties alleging partial or total ownership of the Work(s) or any rights in the Work(s), including intellectual property rights.

11.3.Green & Stone have the right to copy and/or reproduce the Works and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the sale of the Works, for educational and public workshops, and for general marketing or promotional purposes, and other related activities, including without limitation the incorporation of images of the Works within promotional and marketing materials, postcards, catalogues, posters, DVDs, on Green & Stone’s websites, in workshop presentations and on information screens throughout the exhibiting gallery and any media now known or hereafter devised.

12. LIABILITY

12.1. By submitting Your Work(s), You confirm that the Work(s) is in a condition to withstand normal rigours of handling and display at Green & Stone. Whilst we will always do our very best to ensure the safety and security of your work, Green & Stone is not liable for any damages to artwork or frames that may occur whilst artwork is in our gallery.

12.2. Green & Stone undertake no responsibility whatsoever for any loss of, or any damage to, Works entrusted to them, whether arising from fire, default, error, neglect or theft by carriers, packers or other persons and whether in their own employment or not, or otherwise howsoever and all goods are at artist owner’s risk absolutely and Green & Stone excludes all liability to the maximum extent permitted by law. THE GALLERY IS USED FOR VARIOUS PURPOSES AND YOU ARE ADVISED TO INSURE YOUR WORKS AGAINST ALL RISKS.

12.3.If You are submitting Work(s) from abroad then taxes may be levied at the port of entry into the UK. You will not list Green & Stone as the importer of the Work(s). You agree to indemnify Green & Stone for any charges or taxes incurred by it as a result of (1) the importing of the Work(s) for the purposes of display in the Exhibition and (2) for any back taxes due from You to HMRC on or arising from any sale of the Work(s).

13. PERSONAL DATA

13.1.Green & Stone will hold the personal data supplied by the artist on the submission form, in accordance with the General Data Protection Regulation (GDPR). It will only be used for administering exhibitions, commissions and prizes and will not be transferred to a third party without the consent of the artist, subject to clause 13.2 below.

13.2.Unless expressly written to the contrary, the artist hereby consents to Green & Stone providing third parties with his or her contact details where such third parties might be interested in buying, commissioning or licensing the rights in and to, the Works.

14. REFUSAL, WITHDRAWAL OR DISQUALIFICATION OF WORK

14.1. Green & Stone may accept or decline any Work(s) submitted for the Exhibition entirely at its own discretion. Green & Stone’s decision is final.

14.2. Green & Stone reserves the right to deny admission or withdraw a Work(s) from the Exhibition if for any reason the Work(s), or any circumstances surrounding the display of the Work(s), appears to Green & Stone to expose it to potential or actual damage to its reputation, risk of legal proceedings or enforcement including, without limitation, the alleged breach of third party intellectual property rights.

14.3.Green & Stone reserves the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions.

AGREEMENT

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy