KEY DETAILS 

• Artists may submit up to TWO works in any size and in any fine art media.
• All works submitted for exhibition are considered by the Annual Exhibition Hanging Committee whose decision to select is final. Feedback cannot be provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection.
• No reproductions of original work and no works that have previously been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted. Artwork, including editioned work, cannot be included in any other exhibition during the opening dates of this exhibition. This includes in online/virtual exhibitions.
• Applications should be from living artists and works must have been completed in the last 8 years.
• Applied art is not accepted. No work made from ivory or involving the use of ivory will be accepted.
• The judging process involves an online pre-selection phase followed by the delivery of pre-selected works to the RSA for a final selection of works to be included on the gallery walls. All pre-selected works will automatically be included in the online exhibition. As usual, only those selected at the final physical selection will be shown on the gallery walls.
• There is also the opportunity to submit work as a solely online presentation by answering YES to 'My work is solely an online presentation' during the application process. These works will only be considered for online selection, and this opens up an opportunity for more experimental practices, for example documentation of site-specific work or extended digital video content.

ONLINE APPLICATION 
Deadline: Friday 6 February 2026, 5pm 

• Artists must register and submit their work online at www.royalscottishacademy.oess1.uk.
• Applications must be completed before the deadline. After 5pm, 6 February 2026 no changes can be made to the submission and new entries will not be accepted. We strongly recommend you do not leave completing your application to the last minute. Please remember your log in details.
• ONE image per work is required, however up to three images showing different angles or details can be submitted. Please provide good quality images that will do justice to your work. Images should be Jpeg/JPG or PNG files and be at least 1MB in size but no larger than 10MB.

An Entry Fee (inclusive of VAT) is required for each work: 

• Artists £20 per work | Concessions (student / recent graduate [up to 2 years] / under 26) £10 per work 
• Secure payment is made online during the application process by debit or credit card (via Stripe). Submissions will not be accepted without payment and refunds will not be offered for work not selected, not handed in or applications not completed by the deadline.
• Each work included in the final exhibition is also subject to a £10 hanging fee to be paid online at Pre-selection (via Stripe link) or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee on collection of the work at the end of the exhibition and works submitted as online only will not be required to pay this fee.

SELECTION AND HAND IN 
Pre-selection results: Friday 13 March 2026, from midday 

• Artists must log back into their account on the submission site to find out if works have been pre-selected.
• A notification email will not be sent out and it is the artist's responsibility to log in and check on the day.

Hand in for pre-selected work: Friday 24/Saturday 25 April 2026, 10am-4.30pm 

• Pre-selected works must be delivered to the rear (South) door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL.
• Artists may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received outside the stated hours.
• Due to extremely limited vehicle access to the building, arrivals must be staggered and times strictly adhered to. Delivery on foot is encouraged where possible. A schedule will be sent out to all pre-selected artists to book a delivery slot.

Final selection notification: Wednesday 23 April, from midday 

• Artists must log into their account to find out if their work is included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and you will not need to collect until the end of the exhibition, with the exception of large or fragile works which we may request collection of due to space limitations or for the safety of the work.
• No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council.

Artwork Labels 

• Artwork labels will be posted to pre-selected artists and will also be available at the RSA on hand-in days.
• Labels should be securely attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For sculptures or unusually shaped works please affix the label in the most convenient way possible. Labels are for cataloguing and identification purposes and will be hidden or removed before opening to the public. 
• Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be completed in full. A permanent label or other identification should also be affixed to the back of each work and, if possible, to each piece of sculpture, giving the artist’s name, artwork title and price.
• Failure to comply with these requirements in full can lead to rejection of the work.

COLLECTION OF UNSOLD WORK 
Collection: Wednesday 17 – Saturday 20 June 2026, 10am-4.30pm 

• We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is vital that artists uplift their works on the dates given. 
• Any works not collected will incur a storage fee to be paid by the Artist. After TWO WEEKS the work will become property of the RSA and may be disposed of. By completing the online registration process, the Artist accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA.

DELIVERY AND COLLECTION 

• If you are unable to hand in your work in person, you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available.

• - Van GoGo2: vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
• - Paul Gilzean: pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife)
• - McAdie and Reeve: mcadie-and-reeve.co.uk (Orkney)
• - Irish Art Services: irishartservices.com, info@irishartservices.com, +353 63 849 51 (Ireland)
• - Aardvark Art Services: aardvarkartservices.com, info@aardvarkartservices.com, 01253 794 673 (UK)
• - ThePackengers: thepackengers.com, +44 (0) 20 3154 4360 (UK)
• - Art Cargo: artcargo.co.uk, +44 (0)75 88 48 43 64 (UK)
• - Picture Post - picture-post.webnode.com, info@picturepostcompany.co.uk (UK)
• - Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)

• It is the artist's responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping.
• The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the artist arrange suitable insurance. 
   

FRAMING AND GLAZING 

• Framed and unframed works are accepted.
• For safety reasons, frames should have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated as standard by the RSA hanging team. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require.
• Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted.
• Unframed paper works must come with hanging instructions and are submitted at the artists own risk.

PRINTS 

• Original prints are encouraged; however, reproductions of existing artworks in other media will not be accepted.
• If further works from a print edition are available, the framed and unframed prices and number available for sale should be provided on the online application form.

SCULPTURE/3D WORK 

• Plinths or shelves for sculptures must be supplied by the artist with the work on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the Artist.
• Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds.
• Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested.
• Composite work must be accompanied by clear instructions for assembly and all parts must be clearly labelled.

ELECTRONIC MEDIA 

• For the purpose of selection, Artists submitting film or digital media should upload their work to Vimeo, YouTube, or other suitable website and enter a URL link to that work in the space provided in the submission form. It is also possible to add a password if the link is password protected. A still image must also be submitted as a holding image for the application process.
• As standard, selected film work will be shown in a repeating showreel with other film works using the RSA's own projectors and speakers. If the A/V work is intended to be shown separately on a TV monitor, or is not able to be displayed on the showreel for a specific reason, the Artist must supply the necessary A/V equipment (plus any plinths/shelves required). Set up and running instructions must also be supplied and all equipment must be PAT tested.

SALE OF WORK 

• All work must be available for sale (exceptions may be made for installation and film work).
• All sales are subject to a commission of 40% + VAT (charged on the amount of commission only) for non VAT-registered artists. Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to a commission of 40% including VAT.
• The price of work given on the online submission form and labels is the total price payable by the purchaser, i.e the wall price. The RSA will not add commission costs on for you.
• Where editions of works (prints, casts, etc.) are available for sale, the Artists must enter the appropriate information (framed/unframed prices, number in edition, number available for sale) on the online submission form. The Artist must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).
• For the duration of the exhibition all work (including editions) should be for sale through the RSA only. No editions of works should be sent by the Artist to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made outwith, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.
• Artists will be notified of any sales prior to the collection dates and payment will be made by BACS around one month after the close of the exhibition.
• All purchaser information is confidential and handled in line with the RSA's Privacy Policy and General Data Protection Regulation (GDPR). 
   

COPYRIGHT 

• Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the artist or his/her/their heirs and assigns. By submitting work, unless contacted by the artist in writing to say otherwise, the Artist grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction in any catalogue, poster, website or other promotional material in connection with the exhibition. 
   

CARE OF WORKS 

• If a work is lost, damaged or destroyed during the exhibition period, the RSA shall notify the Artist immediately and shall be liable to pay the Artist the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates.
• Fragile works must be appropriately labelled and unframed mounted prints/photographs must come with corner protectors. Unframed 2D works, works of a temporary or ephemeral nature, and works intended to be handled by the public will remain at the risk of the artist and may not be covered by insurance. Works will be assessed for condition on delivery to the galleries.

OPENING TIMES AND EVENTS 

• An opening event will be held the at the RSA on the evening of Friday 8 May (exact time TBC).
• All pre-selected artists will receive a plus one invite link to this event upon notification of pre-selection and must RSVP online in order to attend. Due to strict health and safety capacity rules for the building it is likely not all artists will be able to RSVP/attend. No additional invites will be available.
• The exhibition will be open to everyone for free from Saturday 9 May – Sunday 14 June 2026, Sundays 12 - 5pm. Related events will be published on the RSA website nearer the time.

By completing the online submission process for the 200th RSA Annual Exhibition - Open Art 2026, the Artist acknowledges that they have read, understood and accepted the Terms and Conditions laid out in these Regulations. 

These Regulations can be viewed as a PFD here.

A full list of Awards can be viewed here.

Information for international exhibitors can be view here.

Further FAQs can be viewed as a PDF here.

www.royalscottishacademy.org/opportunities/open-art/ 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

WORK DETAILS 

• Architects may submit up to TWO works of any size. One work may include multiple, related parts.
• This year’s architecture open call invites submissions responding to the theme Unbuilt. The exhibition will focus on unrealised projects, prototypes, and research that explore new directions in architecture. We are looking for theoretical and experimental work that highlights innovative and pioneering approaches, helping to showcase the diverse lines of creative enquiry currently being developed by architects in Scotland and further afield. 
• Work may be submitted in any suitable medium, including drawings, plans, digital imagery, photography, 
  models, video work etc. 
  » 2D work: Drawings may be preliminary sketches, or other details which illuminate the development of 
  the project. Submissions in the form of photographs should be associated with explanatory drawings 
  of the scheme (not necessarily on the same panel). Should a scheme be illustrated on more than one 
  panel it can be recorded as a single submission provided it appears as a coherent work. Any titles or 
  descriptive panels on works should be discreet. Any framing and any glazing must comply with the 
  Regulations (see below). Clip frames are not accepted. 
  » 3D work: Submission of models and other 3D work is encouraged. Plinths/shelves/display cases MUST 
  be supplied by the architect and brought along with the pre-selected work on the hand-in days. 
  » Covers: The RSA recommends that models are encased in glass/Perspex. Models can be submitted 
  uncovered, however this is done so at the Architect’s own risk. 
  » Video work: All A/V equipment must be supplied by the Architect and must be PAT tested.
• All works submitted for the exhibition are considered by the RSA Annual Exhibition Hanging Committee 
  whose decision to select is final. Feedback cannot be provided on individual submissions and the panel will 
  not enter into discussions nor make any exceptions on the final selection.
• No works that have already been exhibited at the RSA, or any other exhibition in the RSA building, can be 
  submitted. Editioned work must not be included in any other exhibition during the opening dates of this 
  exhibition. This includes in online/virtual exhibitions.
• The judging process involves an online pre-selection phase followed by the delivery of works to the RSA 
  for a final selection of works to be included on the gallery walls. All pre-selected works will automatically be 
  included in the online exhibition. As usual, only those selected at the final physical selection will be shown 
  on the gallery walls.
• There is also the opportunity to submit work as a solely online presentation by answering YES to ‘My work is 
  solely an online presentation’ during the application process. These works will only be considered for online 
  selection and this can open up an opportunity for more experimental practices, for example documentation 
  of site-specific work or extended digital video content.
   

ONLINE APPLICATION 
Deadline: Friday 6 February 2026, 5pm 

• Architects must register and submit their work online at www.royalscottishacademy.oess1.uk.
• Applications must be completed before the deadline. After 5pm, 6 February 2026 no changes can be made to the submission and new entries will not be accepted. We strongly recommend you do not leave completing your application to the last minute. Please remember your log in details.
• ONE image per work is required, however up to three additional images showing different angles can be submitted. Please provide good quality images that will do justice to your work. Images should be Jpeg/JPG or PNG files and be at least 1MB in size but no larger than 10MB.
• Architects may use the ‘Artwork Description’ section in the application to give a succinct overview of the work and any information about the display that may require further explanation.

An Entry Fee (inclusive of VAT) and a Hanging Fee is required for each work:  

• Architects £30 per work / Students, recent graduates (2 years) and under 26s £10 per work 
• Secure payment is made online during the application process by debit or credit card (via Stripe).  
  Submissions will not be accepted without payment and refunds will not be offered for work not selected, not handed in or applications not completed by the deadline.
• Each work included in the final exhibition is also subject to a £10 hanging fee to be paid by Stripe on notification of pre-selection or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee and works submitted as online only will not be asked to pay this fee.

SELECTION AND HAND IN 
Pre-selection results: Friday 13 March 2026, from midday 

• Architects must log back into their account on the submission site from midday on 13 March to find out if works have been pre-selected for the exhibition. A notification email will not be sent out and it is the architect’s responsibility to log in and check on the day.

Hand in for pre-selected work: Friday 24/Saturday 25 April 2026, 10am-4.30pm 

• Pre-selected works must be delivered to the rear (South) door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL.
• Architects may not hand in different or substitute works to those that have been pre-selected.
• Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery.
• Work will not be received outwith the stated hours.
• Due to extremely limited vehicle access at the building, arrivals must be staggered and times strictly adhered to. Delivering on foot is encouraged where possible. A schedule will be sent out to all pre-selected artists to book a delivery slot.

Final selection notification: Wednesday 23 April 2025, from midday 

• Architects must log into their account to find out if their work has been included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and will not need to be collected until the end of the exhibition (see dates below), with the exception of large or fragile works which we may request collection of due to space restrictions and safety.
• No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council.
   

Labels 

• Labels will be posted to pre-selected Architects and will also be available at the RSA on hand-in days.
• Labels should be securely attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For models or unusually shaped works please affix the label in the most convenient way possible. Labels are for cataloguing and identification purposes and will be hidden or removed before opening to the public.
• Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be completed in full. A permanent label or other identification should also be affixed to the back of each work with the Architect’s name.
• Failure to comply with these requirements in full can lead to rejection of the work.

COLLECTION OF WORK 
Collection: Wednesday 17 – Saturday 20 June 2026, 10am – 4.30pm 

• We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is extremely important that work is uplifted promptly on the dates given.
• Any works not collected will incur a storage fee. After TWO WEEKS the work will become property of the RSA and may subsequently be disposed of. No work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council. By completing the online submission process, the Architect accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA.

DELIVERY & COLLECTION  

• If you are unable to hand in your pre-selected work(s) in person then you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available.
• - Van GoGo2 - vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
• - Paul Gilzean -  pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife)
• - McAdie and Reeve - mcadie-and-reeve.co.uk (Orkney)
• - Irish Art Services - irishartservices.com - info@irishartservices.com, +353 63 849 51 (Ireland)
• - Aardvark Art Services - aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK)
• - ThePackengers: thepackengers.com, +44 (0) 20 3154 4360 (UK)
• - Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
• - Picture Post - picture-post.webnode.com -  info@picturepostcompany.co.uk (UK)
• - Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)
• It is the architect’s responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping. 
• The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the architect arrange suitable insurance.

FRAMING AND GLAZING 

• Framed and unframed works are accepted. Frames must have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated by the RSA hanging team as standard. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require.
• Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted.
• Unframed paper works must come with hanging instructions and are submitted at the Architect’s own risk.

PRINTS 

• Original prints are encouraged; however, reproductions of existing artworks in other media will not be accepted.
• If further works from a print edition are available, the framed and unframed prices and number available for sale should be provided on the online application form.
•  

MODELS / 3D WORK 

• Plinths/shelves etc. for models and 3D work must be supplied on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the architect.
• Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds.
• Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested.
• A composite work must be accompanied by clear instructions for assembly.

ELECTRONIC MEDIA 

• For the purpose of selection, Architects submitting film or digital media should upload their work to Vimeo, YouTube, or other suitable website and enter a URL link to that work in the space provided in the submission form. It is also possible to add a password if the link is password protected. A still image must also be submitted as a holding image for the application process.
• Pre-selected architects must supply all electronic AV equipment (and plinths/shelves if necessary) with set up instructions for the exhibition unless otherwise stated by the RSA. All equipment must be PAT tested.

SALE OF WORK 

• Work is encouraged to be available for sale. Exceptions may be made in discussion with the RSA, however a price must be added to complete the application process.
• All sales are subject to a commission of 40% + VAT (charged on the amount of commission only) for non VAT-registered artists. Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to a commission of 40% including VAT.
• The price of work shown on the online submission form and labels is the total price payable by the purchaser, the RSA will not add on commission costs for you.  
• Where editions of works (prints, casts, etc.) are available for sale, Architects should enter the appropriate information (framed and unframed prices, number in edition, number available for sale) on the online submission form. The Architect must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).
• For the duration of the exhibition all work (including editions) should be for sale through the RSA only. No editions of works should be sent by the Architect to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made outwith, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.
• Architects will be notified of any sales prior to the collection dates and payment will be made by BACS around one month after the close of the exhibition.
• All purchaser information is confidential and handled in line with the RSA’s Privacy Policy and General Data Protection Regulation (GDPR).

COPYRIGHT 

• Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the architect or his/her heirs and assigns. By submitting work, unless contacted by the architect in writing to say otherwise, the architect grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction for any catalogue, poster, website or other non-commercial promotional material in connection with the exhibition.

CARE OF WORKS 

• If a work is lost, damaged or destroyed during the exhibition period, the Gallery shall notify the architect immediately and shall be liable to pay the architect the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates.
• Fragile work must be appropriately labelled and unframed mounted prints/photography must come with corner protectors. Unframed 2D works and works of a temporary or ephemeral nature will remain at the risk of the architect and will not be covered by insurance. Works will be assessed for condition on delivery to the galleries.

OPENING TIMES AND EVENTS

• An opening event will be held the at the RSA on the evening of Friday 8 May (exact time TBC).
• Upon notification of pre-selection, all exhibitors will receive an invite link for 2 people to attend this event and must RSVP online in order to attend. Due to strict health and safety capacity rules for the building it is likely not all exhibitors will be able to RSVP/attend. No additional invites will be available.  
• The exhibition will be open to everyone for free from Saturday 9 May – Sunday 14 June 2026, Sundays 12 - 5pm. Related events will be published on the RSA website nearer the time.

By completing the online registration process for the 200th RSA Annual Exhibition - Open Architecture 2026, you acknowledge that you have read, understood and accepted the Terms and Conditions laid out in these regulations. 

These Regulations can be viewed as a PDF here.

Information for international exhibitors can be found here.

Further FAQs can be viewed as a PDF here.

www.royalscottishacademy.org/opportunities/open-architecture/ 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

HOW TO APPLY TO EXHIBIT AT THE SWA 165th EXHIBITION

Information for NON MEMBERS

NB Terms and conditions can be found at the bottom of the page. Please read before submitting work.

Submission Procedure -

Submissions for selection to the 2026 exhibition will be open from the 1st December 2025 to the 7th March 2026. Submission will only be accepted digitally via https://societyofwomenartists.oess1.uk.

The whole selection process will be online. There will be no physical selection.*

NOTIFICATION OF FINAL RESULTS  To find out if you have been successful, you will need to visit the SWA website on 30th March 2026. 

Successfully selected works need to be delivered to the Mall Galleries, 17 Carlton House Terrace, on the 12th & 13th of June 2026. All works must have a label on the back securely attached by glue or tape. This can be printed off from your OESS account here, where you submitted your work  https://societyofwomenartists.oess1.uk/

Submitting digitally enables artists to submit works without transport and framing costs unless selected.

Works delivered for selection must be exhibition-ready, but with no fixings at all to the back because fixings damage other works when stacked. Please read our updated terms and conditions before submitting. 

Very Important! Please note that the information you enter on the online submissions site will, if you are successful, be used for the catalogue entry and labels, so please fill this in carefully. Amends requested after selection will incur an administrative fee that the artist will be liable for.

Exhibition Dates

Online Submission are open: 1st December 2025 – 7th March 2026 midnight

Artists visit the SWA website to see if they have been successful: 30th March 2026

Delivery of all work to the Mall: 12 & 13th June  2026, 10am to 5pm. 

Exhibition opens to public: 23rd June 3pm to 5pm

Special (YPAI fundraising) Preview Evening:  23rd June 2026 6pm - 8.30pm

Private View: 24th June 2026, 10am to 3pm (12.00am Award Ceremony) 

Charity Evening: 24th June 6pm to 8.30pm (Private event) 

Exhibition Open To Public: 23rd June to 27th  June 2026 (various times please check SWA website)

Collection of unsold work:  1st and 2nd July 2026, 10am to 5pm. 

Any uncollected works picked up by Picture Post: 3rd July 2026 

Categories of work

Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media) ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography is not accepted. 

Young Artist 

Please ensure you add your DOB, particularly if you are entering and eligible as a Young Artist (35 years and under at the time of exhibition) category. There are specific awards for this group.

*The council reserves the right not to hang any works that are poorly framed, do not adhere to framing and glazing instruction or where the image submitted is not a true reflection of the actual work or if the work has been changed since the image was submitted.

Minimum Pricing

Please ensure you price (including commission is not lower than the minimum price allowed, which is generally  £350, or £150 for one-off prints, etchings or lithography or drawings, or £200 for 3D works. Any work lower than the minimum for its category will be put up to the minimum price without consultation with the artists.

SUBMITTING WORK FOR SWA OPEN EXHIBITION and GENERAL TERMS & CONDITIONS 

These conditions apply to all exhibitions administered by the Exhibition Administrators. The term ‘Exhibition Administrators’ means The Society of Women Artists Ltd.

1. Submission Procedure - Artwork can be submitted here at  (https://societyofwomenartists.oess1.uk). from the 1st of December 2025 to the 7th of March 2026. Once you have completed your application, you will see a notification of this on screen. 
You will need to visit the SWA website or visit https://societyofwomenartists.oess1.uk on or after the 30th March 2026 to see if you have been selected for this year's exhibition.
If you have been successful, please take or send the work to the Mall Galleries on the requested date to:
Mall Galleries for SWA Exhibition
17 Carlton House Terrace
London
SW1Y 5BD

There is strictly no parking on the Mall to deliver works via the gallery entrance.
All works must be delivered via the office entrance at the above address. There is a small forecourt that drivers may use while dropping off their work.
All works must have a label on the back (attached by glue or tape). The label can be printed off from this website when you sign back in.

Packaging must be taken away once work has been delivered due to limited storage facilities.
Details of couriers that frequently deliver to the gallery are listed on our website below and on the Malls website.

2. Imagery - The quality of the images uploaded are integral to work being selected because these are the images that will be used in the online Exhibition. Please ensure the images are sharp and cropped appropriately. Image files should be JPG or PNG and no larger than 5MB. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images, please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + = The Royal Academy have produced an excellent guide to aid you with photography. This is a link to the video   https://summer.royalacademy.org.uk/Information/9       This is a PDF of the RA Guide How to Photograph your work 

3. Submission fee - Submission fee for non-members is £20 per work, irrespective of size or medium, to be paid at the time of submission. Young artists (age 35 years and under at time of exhibition) submission fee is £10 per work and members entry is free.

4. Number of works & Membership - Up to 6 works may be submitted but a maximum of four works can be displayed. If you wish to be considered for associate membership or full membership, you must enter 6 artworks.

5.  Frames, Presentation and Sizes Frames and mounts must be of good quality and complement the work. Works on canvas do not need to be framed as long as they are neat and exhibition-ready, which means presentable and finished. If work is glazed, the glass should be non-reflective picture glass. Glazing that is reflective can spoil the overall look of the work and exhibition as a whole. Perspex is inadmissible. Metal or clip frames are inadmissible. Please do not attach any fixings to the back of your frame. Mall Gallery technicians will attach mirror plates for you.

Size - There will be a maximum submission size for paintings and sculpture this year of approx 200cm. 

6. Eligible Media - Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media), ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted. Original unique printing is acceptable, Etchings must show their plate indentations. Commercially printed line work or photographically/digitally reproduced work printed with commercial machines (such as giclée work) is not admissible.      

7. NOTIFICATION OF RESULTS -  All work will go through digital selection. All works will be judged by merit. Artists will be able to find the results of final selection on the SWA website on the 30th of March 2026.  Successful entries will need to be handed in at 17 Carlton House Terrace, for inclusion to the exhibition. 

8. Sale Price & Commission - The price of works supplied by the artist should include the commission of 45% for non-members and 40% for members. On the Charity evening the SWA will donate 5% of the sale price to the Charity. All work must be for sale, except by prior consent from the SWA. Minimum Sale prices for works: £350, and £150 for Original prints, etchings, lithography or drawings, £200 for 3D works. Any work lower than the minimum for its category will be put up to the minimum price without consultation with the artists. 

The aforementioned is also applicable on commissioned work arranged through the Exhibition Administrators. Any sale effected by the Exhibition Administrators will have priority over a sale effected by the artist. Please note that artists liable to VAT are responsible for paying their own tax.  

Once work has been submitted to the SWA, any sale effected by the Exhibition Administrators before or during the course of the exhibition shall take precedence and supersede a sale made privately. Any private sale will incur the normal commission.

9. VAT Registration for Artists Not Resident in the UK - Our open exhibition is open to artists in the UK, EU, and outside the EU. Artists who are not resident in the UK have a responsibility to register for UK VAT with H.M. Revenue & Customs.  

Artists without a UK residence are classified as Non-Established Taxable Persons (NETPs) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can exhibit artworks in our Online Exhibition. A valid UK VAT number is prefaced with the letters “GB” . We can not accept VAT numbers from other countries

You must enter the retail price of your artwork when entering online but you can wait to see if your artwork is accepted before you register for a UK VAT number.

If you are normally eligible for UK VAT you must provide us with your UK VAT number before the exhibition. If you do not, we will not be able to enter your selected artwork(s) into the exhibition.

NB. An application for a VAT number can take around 30 working days, although the process may take longer, so please allow enough time.

If you need more information about UK VAT registration, it can be found at: https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-registered-for-vat 

If you have any questions, please contact HMRC directly on their VAT Helpline Telephone for UK 0300 200 3701, or from abroad, +44 2920 501 261. You can register online for free at: https://www.gov.uk/vat-registration/how-toregister

10. Commercial carriers - can be used to deliver works where necessary. Please see the list of trusted experienced carriers below. These are not part of the SWA and must be contacted and dealt with directly.

11. Press Photographs - Unless otherwise stated in writing by the artist, it will be assumed that works exhibited may be used for Press purposes in connection with the Exhibition.

12. Copyright -  The copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.

13. Sales of Work and Notification - All work accepted and included must be exclusive to the SWA for the duration of the exhibition. If the work is sold through another platform or by the artists during the exhibition, the SWA's commission will still be payable.  If work in the Exhibition is sold, exhibitors will be notified by email as soon as possible (always before the close of the exhibition).

14.  Invitations and flyers - Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. ​Hard copies can also be picked up at hand in.

15. The SWA reserves the right to disqualify any work if the artist has failed to adhere to these Terms and Conditions and the relevant rules. Works previously exhibited with the SWA or at the Mall Galleries are not eligible for entry.

16. Care of Works - The Exhibition Administrators will not be liable for any damage or loss of works sent for exhibition occurring in the ordinary course of handling, whether such damage or loss is caused by the negligence of the Exhibition Administrators or their staff, Mall staff or otherwise. The Society of Women Artists strongly advises artists to insure their own works.

17. Collection of Unsold Work - All works should be collected on the 1st and 2nd July 2026 from 17 Carlton House Terrace, London SW1. Please note that works not collected by 5pm on this date will be collected by Picture Post Art for storage. Works will be reunited with artists at a later date. There is a handling fee for this service at the artists expense.  No accumulating storage charges. Picture Post Art Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk

18. Collection of Bought Work - Works purchased during the exhibition should be collected on the 2nd and 3rd July 2025 where possible from 17 Carlton House Terrace, London SW1.  If for any reason this is not possible please ensure you let  Mall Galleries know.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.

You understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

You authorise The Organisers to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

You have read and understood these terms and conditions and by submitting work accept and agree to observe all the Terms And Conditions therein.

The SWA reserves the right to amend the terms at any time.  Affected parties will be notified.

Exhibition Sales Terms & Conditions 
These conditions apply to all exhibitions administered by the Exhibition Administrators.

Gallery Sales 

Please refer to Mall gallery sales terms and conditions.

Online Purchase
On purchase the SWA will contact the artist and buyer to agree and confirm delivery method and costs (where not stated previously) as well as confirmation of whether work is framed or unframed work.

It is the buyer's responsibility to pay any import or export duty, if required, both in relation to the UK or any other country.
It is the Artist's responsibility to determine whether VAT or other similar sales taxes on the sale to you apply and to collect, report and remit the correct tax, as applicable, to the appropriate tax authority.
 

Delivery - Where no postage costs are included on the webpage additional costs for postage and packaging may be added to this price. These costs will be agreed between the buyer and the seller. The seller will be wholly responsible for safe delivery of the artwork.
The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work.
Once the Buyer and Artists have agreed any additional costs the buyer will pay SWA. This agreement is a contract between the artist and the buyer.  The SWA, acting as agent, will hold the money until the buyer has received and accepted the artwork.
If the artwork is not accepted it is the buyer’s responsibility to ensure its safe return to the artist and to pay any costs incurred before any refund is initiated. 
Once the artwork has been accepted the SWA will pay the artist less the commission as set out in the entry terms and conditions.

Carriers

(The Society of Women Artists will not be responsible for damage to or non-delivery of works) Information on VAT and UK entry procedures may be obtained from HM Customs and Excise General Information Branch, New King’s Beam House, 22 Upper Ground, London SE1 9PJ. The companies below are ones used by the Mall Galleries and have an excellent reputation.

Picture Post Art 

Tom & Sarah Challoner, 

Doncaster, DN9 3GY  Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk

Picture Post receive and return artwork worldwide.
Contact Picture Post Art for any quotations, reservations, studio collections, appointments or any other information about their collection service.

Art Moves of Chelsea

Please contact for details. Tel/fax: 020 7352 7492, artmoveschelsea@aol.com

Delivers to: Bristol, Kent, London, Surrey, Sussex
Art Moves of Chelsea have a limit for works of 2 metres for paintings on the longest side. Contact Art Moves of Chelsea for quotes.

​

Nick McNally

Mid Wales Freight

Mobile :  07866 731400 Email :  sales@midwalesfreight.co.uk

SME BUSINESS AWARDS 2019 - MID WALES FREIGHT

Transport Awards Courier Company of the Year 2019

Europe Award for Excellence in International Art Delivery Services 2019

​

A S Elvin Transport Ltd  

info@elvingroup.co.uk        Tel: 01502 677025

Delivers to: UK-wide delivery for direct road transport of artwork, including small to medium-sized sculptures.

A S Elvin Transport Ltd are based on the Norfolk/Suffolk border.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Glasgow Art Club, 185 Bath Street, Glasgow, G2 4HU, from Saturday 25th April - Sat 23rd May 2026.

Eligibility
Submissions of original work are invited from visual artists working in the following media: painting, drawing, mixed media, sculpture and original print. No photography or reproductions of original works will be accepted.

Restrictions

Submission is restricted to 2 entries per entrant. Wall Hung/ 2D work: 
Entry 1 has a size restriction of 100cm x 100cm including frame, 
Entry 2 has a size restriction of 40cm x 40cm including frame.

Please ensure all artwork is framed suitably for exhibition ie no clip or metal frames, framing must be sturdy enough to accept fixings for our hanging system.

3D work: Sculptural work is restricted to a size that can be displayed on a plinth. We request artists supply their own plinths. No large-scale, free-standing work can be accommodated at the venue.

Submission Procedure
Submission is by online entry only. Image files should be JPG or PNG and ideally between 2-5MB (no larger the 5MB). Please note that submission fees are non-refundable and are used to help fund the cost of the exhibition.

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by Paisley Art Institute at 40%.

It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details and labels to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The decision of the Selection Committee on all matters is final and no correspondence will be entered into. Please note that preselection does not guarantee the work will make the final hanging in the exhibition and artists may be asked to collect unhung work from the venue if they do not make final selection. 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Please remove all fittings and fixings from the back of artwork, for example D-rings and picture wire, with the exception of small works (40 x 40cm and under), which we request are submitted strung

Please ensure each artwork has a hanging label attached to the back of the painting, with string long enough to hang over the front. This should have your name, title of artwork, price of artwork and contact number on it. Please make sure this information is repeated on the back of the painting, as hanging labels will be removed for cataloguing.
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. 
Work must be delivered and collected on the specified receiving and collection days and cannot be stored.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy