General Information
The exhibition will be held in OXO Gallery, London. The exhibition takes place from May 7 - 10, 2026. 

The venue address is Barge House St, London, SE1 9PH.

Eligibility
Submissions of work are invited from visual artists working in any medium.

Restrictions
All entries must be less than 1.5 meters in any one direction including frame.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by WIAF at 30% on all sales. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. Prices cannot be amended once you have submitted your work.

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition or during delivery or collection to the exhibition.

Delivery and Collection

Please deliver and collect works to Oxo Gallery, Barge House St, London SE1 9PH.

The delivery instructions will be sent to exhibiting artists shortly after announcement.

Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

I understand that there are no refunds on any application that i submit after the deadline of the Open Call
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will take place online from 01 June to 30 June 2026.

Eligibility
Submissions are invited from visual botanical artists working in any two- or three-dimensional media, excluding photography, digital or AI images and giclée printing (or similar).. 

The work must have been completed within the past three years and must not have been shown previously at any SBA exhibition. 

All work must be original and not copied. However, work copied from a photograph is allowed, provided the photographer is credited and has granted permission to use the image as a reference.  

Submission Procedure
Submission is by online entry only. The maximum number of entries per artist is three. Please click on the link from our website or email and follow the instructions. 

Please note that refunds will not be given in the event of work not being selected.  

Measurements 
You must provide the framed measurements of the work in centimetres.   
 

Communications
All communication will be via email or through the online login process. Applicants must log in to the OESS site to check if their work has been selected. 
 

Selection 
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Final inclusion in the exhibition is at the discretion of the exhibition organisers. 
 

We are pleased to accept work that is not for sale. 

Guidance from the Selection Committee 
Please submit high-resolution scans or high-quality photographs to best showcase your work, with each image being at least 1 mb. Good results can be achieved with tablets and mobile phones but ensure there is sufficient light (particularly when the background appears grey in a photograph), that the image is in focus, there are no reflections through glass, and that the angle is correct when work is propped up. 

Poor-quality images will not be accepted.

Sales
The SBA will not be charging a commission on sold work.  
 

Each artist is responsible for selling their own work. To ensure buyers can contact you, please ensure the email address on your OESS profile is up to date. 

Agreement 
By submitting to the exhibition, you are deemed to accept and agree to the following: 

• The decision of the selectors on all matters is final, and no correspondence will be entered into.
• I understand that the organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for the exhibition, images of my work can be freely used by the Society of Botanical Artists for promotional and publicity purposes.
• All information I provide is true and accurate, and the work submitted is entirely of my creation.
• I have read and understood these Terms and Conditions, and by submitting this application, I accept and agree to observe all the Terms and Conditions contained herein. 
   

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy