HOW TO APPLY TO EXHIBIT AT THE SWA 163rd EXHIBITION

Information for NON MEMBERS

NB Terms and conditions can be found at the bottom of the page. Please read before submitting work.

Submission Procedure -

Submissions for selection to the 2024 exhibition will be open from the 12th December 2023 to the 12th March 2024. Submission will only be accepted digitally here at https://societyofwomenartists.oess1.uk.

The whole selection process will be on line. There will be no physical selection.*

NOTIFICATION OF FINAL RESULTS  To find out if you have been successful you will need to visit the SWA website on the 29th March 2024. 

Successfully selected works need to be delivered to the Mall Galleries, 17 Carlton House Terrace on the 14th & 15th of June 2024 . All works must have a label on the back securely attached by glue or tape. This can be printed off from your OESS account here where you submitted your work  https://societyofwomenartists.oess1.uk/

Submitting digitally enables artists to submit works without transport and framing costs unless selected.

Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Please read our updated terms and conditions before submitting. 

Very Important! Please note the information you enter on the online submissions site will, if you are successful, be used for the catalogue entry and labels so please fill this in carefully. Amends requested after selection will incur an administrative fee that the artist will be liable for.

Exhibition Dates

Online Submission are open: 12th December – 12th March 

Artists visit the SWA website to see if they have been successful: 29th March

Delivery of all work to the Mall: 14 & 15th June  2024, 10am to 5pm. 

Exhibition opens to public 25th June 2pm to 5pm

Special (YPAI fundraising) Preview Evening:  25th June 2024 6pm - 8.30pm

Private View: 26th June 2024, 10am to 5pm (11.00am Award Ceremony) 

Breast Cancer Now Evening: 26th June 6pm to 8.30pm (Private event) 

Exhibition Open To Public: 25th June to 29th  June 2024 (various times please check SWA website)

Collection of unsold work:  4th July 2024, 10am to 5pm. 

Any uncollected works picked up by Picture Post: 5th July 2024 

Categories of work

Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media) ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted. 

Young Artist 

Please ensure you add your DOB to signify that you are eligible for the Young Artists (18-35 years at time of exhibition) categories. There are specific awards for this group.

*The council reserves the right not to hang any works that are poorly framed, do not adhere to framing and glazing instruction or where the image submitted is not a true reflection of the actual work or if the work has been changed since the image was submitted.

GENERAL TERMS & CONDITIONS FOR SUBMITTING WORK FOR SWA OPEN EXHIBITION

These conditions apply to all exhibitions administered by the Exhibition Administrators. The term ‘Exhibition Administrators’ means The Society of Women Artists Ltd.

1. Submission Procedure - Artwork can be submitted on this site  (https://societyofwomenartists.oess1.uk). from the 12th of December 2023 to the 12th of March 2024. Once you have completed your application, you will see a notification of this on screen. 
You will need to visit the SWA website on or after the 29th March 2024 to see if you have been selected for this year's exhibition.
If you have been successful, please take or send the work to the Mall Galleries on the requested date to:
Mall Galleries for SWA Exhibition
17 Carlton House Terrace
London
SW1Y 5BD

There is strictly no parking on the Mall to deliver works via the gallery entrance.
All works must be delivered via the office entrance at the above address. There is a small forecourt that drivers may use while dropping off their work.
All works must have a label on the back (attached by glue or tape).

Packaging must be taken away once work has been delivered due to limited storage facilities.
Details of couriers that frequently deliver to the gallery are listed on our website below and on the Malls website.

2. Imagery - The quality of the images uploaded are integral to work being selected because these are the images that will be used in the online Exhibition. Please ensure the images are sharp and cropped appropriately. Image files should be JPG or PNG and no larger than 5MB. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images, please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + = The Royal Academy have produced an excellent guide to aid you with photography. This is a link to the video   https://summer.royalacademy.org.uk/Information/9       This is a PDF of the RA Guide How to Photograph your work 

3. Submission fee - Submission fee for non-members is £18 per work, irrespective of size or medium, to be paid at the time of submission. Young artists (age 18-35 years at time of exhibition) submission fee is £9 per work and members entry is free.

4. Number of works & Membership - Up to 6 works may be submitted but a maximum of four works can be displayed. If you wish to be considered for associate membership or full membership you must enter 6 artworks.

5.  Frames, Presentation and Sizes Frames and mounts must be of good quality and complement the work. Works on canvas do not need to be framed as long as they are neat and exhibition ready, which means presentable and finished. If work is glazed, glass should be non-reflective picture glass. Glazing that is reflective can spoil the overall look of the work and exhibition as a whole. Perspex is inadmissible. Metal or clip frames are inadmissible. Please do not attach any fixings to the back of your frame. Mall Gallery technicians will attach mirror plates for you.

Size - There will be a maximum submission size for paintings and sculpture this year of approx 200cm. 

6. Eligible Mediums - Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media), ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted. Original unique printing is acceptable, Etchings must show their plate indentations. Commercially printed line work or photographically/digitally reproduced work printed with commercial machines (such as giclée work) is not admissible.      

7. NOTIFICATION OF RESULTS -  All work will go through digital selection. All works will be judged by merit. Artists will be able to find the results of final selection on the SWA website on the 29th of March 2024.  Successful entries will need to be handed in at 17 Carlton House Terrace, for inclusion to the exhibition. 

8. Sale Price & Commission - The price of works supplied by the artist should include the commission of 45% for non-members and 40% for members. On the BCN Charity evening the SWA will be donating 5% of the sale price to the Charity Breast Cancer Now. All work must be for sale, except by prior consent from the SWA. Minimum Sale prices for works: £350, and £150 for etchings or lithography or drawings, £200 for 3D works. The aforementioned is also applicable on commissioned work arranged through the Exhibition Administrators. Any sale effected by the Exhibition Administrators will have priority over a sale effected by the artist. Please note that artists liable to VAT are responsible for paying their own tax. 

Once work has been submitted to the SWA, any sale effected by the Exhibition Administrators before or during the course of the exhibition shall take precedence and supersede a sale made privately. Any private sale will incur the normal commission.

9. VAT Registration for Artists Not Resident in the UK - Our open exhibition is open to artists in the UK, EU, and outside the EU. Artists who are not resident in the UK have a responsibility to register for UK VAT with H.M. Revenue & Customs.  

Artists without a UK residence are classified as Non-Established Taxable Persons (NETPs) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can exhibit artworks in our Online Exhibition. A valid UK VAT number is prefaced with the letters “GB” 

We will not accept VAT numbers from other countries

You must enter the retail price of your artwork when entering online but you can wait to see if your artwork is accepted before you register for a UK VAT number.

If you are eligible for UK VAT you must provide us with your UK VAT number before the exhibition. If you do not, we will not be able to enter your selected artwork(s) into the exhibition.

NB. An application for a VAT number should take around 30 working days, although the process may take longer, so make sure you allow enough time.

More information about UK VAT registration can be found at: https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-registered-for-vat 

If you have any questions, please contact HMRC directly on their VAT Helpline Telephone for UK 0300 200 3701, or from abroad, +44 2920 501 261.You can register online for free at: https://www.gov.uk/vat-registration/how-toregister

10.  Commercial carriers - can be used to deliver works to buyers where necessary, please see the list of trusted experienced carriers below. These are not part of the SWA and must be contacted and dealt with directly.

11.  Press Photographs - Unless otherwise stated in writing by the artist, it will be assumed that works exhibited may be used for Press purposes in connection with the Exhibition.

12.  Copyright -  The copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.

13.  Sales of Work and Notification - All work accepted and included must be exclusive to the SWA for the duration of the exhibition. If the work is sold through another platform or by the artists during the exhibition the SWA's commission will still be payable.  If work in the Exhibition is sold, exhibitors will be notified by email as soon as possible (always before the close of the exhibition).

14.  Invitations and flyers - Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. ​Hard copies can also be picked up at hand in.

15. The SWA reserves the right to disqualify any work if the artist has failed to adhere to these Terms and Conditions and the relevant rules. Works previously exhibited with the SWA or at the Mall Galleries are not eligible for entry.

16. Care of Works - The Exhibition Administrators will not be liable for any damage or loss of works sent for exhibition occurring in the ordinary course of handling, whether such damage or loss is caused by the negligence of the Exhibition Administrators or their staff or otherwise. The Society of Women Artists strongly advises artists to insure their own works.

17. Collection of Unsold Work - All works should be collected on Thursday 4th July from 17 Carlton House Terrace, London SW1. Please note that works not collected by 5pm on this date will be collected by Picture Post Art for storage. Works will be reunited with artists at a later date. There is a handling fee for this service at the artists expense.  No accumulating storage charges. Picture Post Art Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk

18. Collection of Bought Work - Works purchased during the exhibition should be collected on Thursday 4th July from 17 Carlton House Terrace, London SW1. Please note that works not collected by 5pm on this date will be collected by Picture Post Art for storage. Works will be reunited with artists at a later date. There is a handling fee for this service at the artists expense.  No accumulating storage charges. Picture Post Art Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.

You understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

You authorise The Organisers to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

You have read and understood these terms and conditions and by submitting work accept and agree to observe all the Terms And Conditions therein.

The SWA reserves the right to amend the terms at any time.  Affected parties will be notified.

Exhibition Sales Terms & Conditions 
These conditions apply to all exhibitions administered by the Exhibition Administrators.

Gallery Sales 

Please refer to Mall gallery sales terms and conditions.

Online Purchase
On purchase the SWA will contact the artist and buyer to agree and confirm delivery method and costs (where not stated previously) as well as confirmation of whether work is framed or unframed work.

It is the buyer's responsibility to pay any import or export duty, if required, both in relation to the UK or any other country.
It is the Artist's responsibility to determine whether VAT or other similar sales taxes on the sale to you apply and to collect, report and remit the correct tax, as applicable, to the appropriate tax authority.
 

Delivery - Where no postage costs are included on the webpage additional costs for postage and packaging may be added to this price. These costs will be agreed between the buyer and the seller. The seller will be wholly responsible for safe delivery of the artwork.
The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work.
Once the Buyer and Artists have agreed any additional costs the buyer will pay SWA. This agreement is a contract between the artist and the buyer.  The SWA, acting as agent, will hold the money until the buyer has received and accepted the artwork.
If the artwork is not accepted it is the buyer’s responsibility to ensure its safe return to the artist and to pay any costs incurred before any refund is initiated. 
Once the artwork has been accepted the SWA will pay the artist less the commission as set out in the entry terms and conditions.

Carriers

(The Society of Women Artists will not be responsible for damage to or non-delivery of works) Information on VAT and UK entry procedures may be obtained from HM Customs and Excise General Information Branch, New King’s Beam House, 22 Upper Ground, London SE1 9PJ. The companies below are ones used by the Mall Galleries and have an excellent reputation.

Picture Post Art 

Tom & Sarah Challoner, 

Doncaster, DN9 3GY  Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk

Picture Post receive and return artwork worldwide.
Contact Picture Post Art for any quotations, reservations, studio collections, appointments or any other information about their collection service.

Art Moves of Chelsea

Please contact for details. Tel/fax: 020 7352 7492, artmoveschelsea@aol.com

Delivers to: Bristol, Kent, London, Surrey, Sussex
Art Moves of Chelsea have a limit for works of 2 metres for paintings on the longest side. Contact Art Moves of Chelsea for quotes.

​

Nick McNally

Mid Wales Freight

Mobile :  07866 731400 Email :  sales@midwalesfreight.co.uk

SME BUSINESS AWARDS 2019 - MID WALES FREIGHT

Transport Awards Courier Company of the Year 2019

Europe Award for Excellence in International Art Delivery Services 2019

​

A S Elvin Transport Ltd
Delivers to: UK wide delivery for direct road transport of artwork including small to medium-sized sculpture

A S Elvin Transport Ltd are based on the Norfolk/Suffolk border.

Tel: 01502 677025

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

TERMS AND CONDITIONS relating to the submission of works of art to the 

2024 SUMMER EXHIBITION of the CHELSEA ART SOCIETY

The Summer Exhibition of the Chelsea Art Society ("CAS") will be held at Chelsea Old Town Hall, Kings Road, London SW3 5EE between Wednesday 12th June and Monday 17th June 2024.

Eligibility

Submissions of work are invited from fine artists, including painters, draughtsmen, sculptors and printmakers - no digital, video, sound, photography, needlework, beadwork, pressed flowers, mosaic or stained glass works will be accepted. We only accept original prints. We do not accept giclee or use of AI, nor digitised images that are not original to yourself. 
 

RESTRICTION

All entries must be less than 120cm in any one direction including the frame.

All 2D work must be CLEANLY framed or on a stretched 4cm deep canvas.  

No metal or clip frames will be accepted.

No work that is still wet will be accepted.

2D work must  have D-Rings and picture cord/wire attached to the back of the picture, one third from the top.

Sculpture must be stable or securely fixed to a base with nothing that can harm a viewer or administrator. 

Sculptures must be able to be carried in and out of the exhibition with ease and must not cause any damage to the floors or walls. 

The lift is for disabled access only.

ANY WORK POORLY FRAMED OR BADLY PRESENTED WILL BE REJECTED REGARDLESS OF QUALITY OF WORK SUBMITTED. 

UNDER 35YRS - It is your responsibly to let the member of staff know you are eligible for the under 35yrs prize.

Image Uploads

Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

 

Pricing and payment

All work selected for exhibition MUST be for sale, and the sale price must be stated. 

35% commission for Non-Members and Friends of CAS is charged by CAS.

30% commission for Artist Members of CAS is charged by CAS. 

The sale price must include the cost of any frame, our commission and VAT. 

VAT and its administration is the artist's own responsibility. If a VAT receipt is required by the purchaser this is the responsibility of the Artist, not CAS. 

Please allow for these points when pricing your work.

Should you wish to change the submitted price or details, £10 will be charged for administration costs.

We will need to edit and correct details for the cataloguing process. CAS takes no responsibility for errors in our catalogue or the necessary edits. We encourage short titles. No post-nominals are included in our catalogue, other than "CAS".

We do not have the capacity to inform artists if their work has been sold. Therefore you must come to Chelsea Old Town Hall on collection day regardless. 

If your work sells, it may take up to 1 month to receive your money once the exhibition has closed. It is your responsibility to supply CAS with your bank details once you know your work has been sold. An email will be sent to you requesting your bank details. 

If you have any financial questions please contact: treasurer.chelseaartsociety@gmail.com

It is NOT possible to make a refund of any entry payment. It is your responsibility to read the terms and conditions and be certain your work fits the criteria.
 

Communications

It is your responsibility to check the OESS website for results. CAS takes no responsibility for any errors. 

Selection

THERE WILL BE A TWO PHASE SELECTION PROCESS :- 

FIRST PHASE : PRESELECTION ONLINE. RESULTS WILL BE ANNOUNCED 3RD MAY 2024 from NOON onwards.

SECOND PHASE : ENTRIES which have been preselected UNDERGO PHYSICAL JUDGING IN THE TOWN HALL AFTER DELIVERY ON 9TH JUNE, 2024.

It is your responsibility to check on the OESS platform as to whether your work has been finally selected. 

The decision of the Selectors on all matters is final and no correspondence will be entered into.

The Selectors will consider only correctly completed submissions.

Insurance

Artists are responsible for insuring their own work. All works, both displayed and unhung, are submitted entirely at the artists' risk. Neither CAS nor the Venue will accept liability for any loss, theft or damage occurring during the exhibition.
 

Delivery and Collection

Artists are responsible for the delivery and collection of their work at Chelsea Old Town Hall. Works can be delivered to either the front or the rear of the building. 

We do not deal with courier services or removal of packaging. The only delivery company we deal with is ART MOVES OF CHELSEA (telephone 020 7352 7492). This is not a last minute service so please forward plan your delivery with them. Art Moves of Chelsea offer this service but it is at their discretion if they choose not to provide a delivery service in any particular case.

Delivery - Sunday 9th June, 10am-3.30pm. Please allow a minimum of 30 minutes to deliver work, to fill in labels and sign documents. 

OESS labels must be attached to the back/base of the artwork. Two print-outs of the OESS form must be presented at hand in.

Collection of hung work - Monday 17th June, 3pm-6.00pm

Collection of unhung work - 12th to 16th June,11am-4.30pm. 

No work can be collected before 3pm on the 17th June.

If the buyer of a work does not collect it within one month following the end of the exhibition, the work will be returned to the artist who should make the necessary arrangements for collection with the buyer.

Packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times. We do not deal with couriers.

Work not collected at the stated times will be subject to a charge of £15 plus £15 per week thereafter at Art Moves of Chelsea, and will be disposed of after four weeks at artist's own cost. 

Additional Terms

By submitting your work to the exhibition you are deemed to accept and agree to the following:

CAS bears no liability for any loss or damage to submitted work as you the Artist are responsible for your own insurance.

CAS reserves the right to make such changes to the exhibition arrangements and to these Terms & Conditions as it may deem necessary.

CAS may process, store and utilise the data in any submission, and images of work selected for exhibition can be freely used by CAS and its sponsors for promotional and publicity purposes.

All information provided by you must be true and accurate, and the work submitted must be wholly of your own creation. 

Any claim or complaint by a third party arising from any material submitted by the artist in relation to the subject matter of the artwork or the artist's personal details will be referred to the artist who will indemnify CAS in respect of any such claim or complaint.
By submitting this application you confirm that you have read and understood these terms and conditions, and that you accept them and agree to observe them.

This agreement contains all the terms and conditions relating to the submission of artwork for the exhibition. Any oral statement shall not be binding upon CAS.

Name:     Alice Hall                           Signature:      Alice Hall                                             Date: 06/02/2024

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at the Mall Galleries, 17 Carlton House Terrace, London, SW1Y 5BD

Eligibility
Submissions of work are invited from visual artists working in any medium.

Restrictions
All entries must be less than 1.5 meters in any one direction including frame.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by WIAF at 20% on all sales. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. Prices cannot be ammended once you have submitted your work.

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. Please Label all artwork with a label tag with Artist name and title. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times. Works that are not delivered in accordance to the deadline stated above, will not be displayed during the art fair.

Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Entry Fees

Non-members:

Maximum number of submissions permitted = 3

1 Submission : £15

2 Submissions: £30

3 Submissions: £45

4 Submissions: £60

5 Submissions: £75

Artist, Associate Members

Maximum number of submissions permitted = 5

FREE – cost of submissions included in Membership subscription - Please ensure you are a VAS Member with an upto date subsciription. 

Professional Members :

Maximum number of submissions permitted = 5

FREE – cost of submissions included in Membership subscription. Please ensure you are a VAS Member with an upto date subsciription. 

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale.
• There are no restrictions on size, discipline or media.
• Non-members will be charged £15 per submission and can submit up to five works.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for any VAS members.
• A One-Off £15 Hang Fee, is charged per artist for both Members and Non Members that are exhibited at Dalkeith. Payment must be made by Tuesday 13th August 2024 at 6pm.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Restrictions

Work that has been shown in the Dalkeith Palace previously or shown in VAS RSA Then or Now (2024) Exhibitions should not be submitted.

No reproductions or copies of any kind will be accepted.

All pre-selected works need to be delivered to and collected from the gallery by the artist or a nominated representative or courier. VAS is unable to assist with the shipping and collection of your work.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

Works that pass the online pre-selection process must be delivered to the gallery by the date stated in the open call details on the assumption the piece will be shown in the exhibition..

All works that are pre-selected online are still subject to final selection by the panel on delivery to the gallery. This assement is to ensure that the work is exhibition ready, and is neither damaged or not reflective of what was submitted. In the unlikely event that their are works  not included in the final selection should be uplifted from Dalkeith galleries on the date detailed in your notification email. If you have to come from afar, we can arrange storage for smaller works until the end of the exhibition. 

You may be required to install your own work depending on the scale. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £15 admin fee per artist (one payment per artist regardless of number of selected works). This must be paid by bank transfer or payment link we will not take cash or paypal.

All wall works should come ready to be hung upon the traditionally gallery chains avaliable. 

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

We can recommend couriers if you do not have your own contracts. Please email development@visualartsscotland.org for advice on this matter. 

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. The work must arrive no later than Monday 12th August 5pm at the latest.

IMPORTANT:
 

There is not a lift on site at Dalkeith Palace, if you have acess requirements please email development@visualartsscotland.org

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 30% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Plinth and Display Equipment

Artists must provide their own floor-standing plinths or display equipment at the time of delivery - VAS does not have any plinths or display solutions. 

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
Our Annual Printmaking Competition highlights wide range of printmaking techniques, honoring excellence in contemporary and traditional practices.

There are three stages to the application process:

1. Submit your application to the OLIST Site.
2. Successful applicants will be chosen and included in a 10-week virtual and physical exhibition at our beautiful Art Gallery, located in the Ironbridge UNESCO World Heritage site.
3. Prize Winners will be announced at the exhibition opening evening held on the 7th September.
    

Eligibility

• Printmakers must reside in the United Kingdom
• Submissions must be one of the following Printmaking methods:

          Intaglio: Drypoints and all types of etchings including: Aquatints on copper, zinc, steel, and aluminum 

          Mezzotint

          Photo-Etching: Solar plate, Dry Film, Photogravure, Photo Emulsion

          Collagraphs: Collage, card cut-out, carborundum, and Tetra-pack.

          Relief Plates: Lino, woodcut, woodblock, multi-plate, and reductions.

          Monotypes and Monoprints

          Lithography

          Mokulito

          Viscosity Printing

          Letterpress

          Gelli Plate Printing

          Cyanotype

          Silkscreen

          Gyotaku Printmaking

          Botanical Transfer Printing

          Printmaking Collage (Using any of the above Printmaking Processes)

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions...
 

Pricing
Work selected for exhibition will be expected to be for sale. 40% Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 
 

Communications
All communication will be by email or via the online login process. Applicants will be required to log in to the OLIST after the 12th July 2024 to see if they have been selected for the Exhibition and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 
 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. 
 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition, storage, or transit.

Delivery and Collection:

• Artists are responsible for delivering and collecting their work from the Gallery.
• All packaging materials must be removed after delivery, as no gallery storage is available. These materials must be brought back for collection.

Using an Overnight Courier:

• Ironbridge Fine Arts can accept artwork deliveries via overnight courier service such as Royal Mail, DHL, FedEx, Mail Chimp, Parcel Hero, APC etc.
• Ironbridge Fine Arts will unpack the items upon arrival; however, packaging cannot be kept.
• If your artwork is not sold during the exhibition, Ironbridge Fine Arts can package the item for a fee of £12. You will need to arrange your own courier for collection.
• Alternatively, Ironbridge Fine Arts can package and deliver your artwork to a UK address for a total cost of £26.

Important:

• Artwork not collected at the stated times will incur a daily charge of £10.
• Any uncollected work will be disposed of after one week.

Labels
Artists must download a completed application form and completed labels from OList Login to attach to their selected artworks when delivering artworks

Can the application be completed by a 3rd party?
Applications can be completed by a third party however you must have the artist's permission and the Artist must still be alive.

Does a Tryptic/diptych count as a single entry? 
Yes, diptych and triptychs can be entered as a single entry. For the image of the work submitted please ensure this shows the full piece not just a single part. If work is selected for exhibition/competition finalist then please provide a diagram along with the artwork showing the hanging order for our curation team.

Are Giclee Prints of Fine Art Reproductions accepted?
All work must be the Original work and not a Fine Art Reproduction, Giclee Prints, or Photographs.

Helpful Hints for Photographing Your Artwork.

• We highly recommend having your work scanned to create a high-resolution digital file for entering the competition.

If photographing your artwork: 

• Photos can be taken framed or unframed however photos are best taken prior to any glazing to avoid reflection
• Avoid harsh and bright lights that wash the workout or cause shadows and distort the image. Natural daylight works the best; try placing your work next to an open doorway
• Always photograph the work straight on and in perspective such as standing above the work and looking squarely at the work. Do not submit images of work with a distorted perspective as this does not give a clear or true representation of the work.
• Use a tripod with your camera to stabilise the image and avoid movement/blurring of the image.
• Do not manipulate or edit the photos – If work is digitally enhanced it is not a true representation of your work. If it is apparent that work has been manipulated digitally compared to viewing the original Artwork it may be refused from the biennale and entrance fees will not be refunded.

What type of file can be uploaded and what size should it be?

The image uploaded must be either a JPEG file or PNG and must be between 1 and 4 MB

Is there a maximum Artwork size and does this include the frame?

The maximum Artwork size accepted is 70cm x 70cm (including the frame). The image dimensions entered in your application must be the final frame size including Height, Width, and Depth.

Will the work be shown online as well as in the physical exhibition?

All successful work will be shown online in a virtual exhibition as well as the physical exhibition. 

Can extra or alternative work be handed in for the exhibition?

No only work that has been submitted and successfully accepted can be given for the exhibition, we cannot take any alternatives or additional pieces.

Framing Stipulations

The work must be framed to a minimum of Level 2 Conservation level using a minimum Level 2 conservation level materials and processes – to find a Fine Art Trade Guild-approved framer you can visit https://www.fineart.co.uk . Frames must be free from bits under glass, blemishes, dinks or marks. Framing fixtures must be D-rings and cord, strap hangers, or Mirror plates. The gallery curators can change these fittings so they are fit for purpose and you may not get the original fittings back.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

If you need any technical support when entering the competition please contact lori@oess.uk with your questions and include any relevant screenshots. Lori will get back to you as soon as possible to help resolve the issue.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Terms and Conditions of Entry - 171 Annual Open Exhibition 

Section 1: Basic Entry Requirements

• Public Applicants - A maximum of 3 works may be submitted per applicant. Up to 3 works could be selected for the final show per applicant.
• RWA Academicians - A maximum of 4 works may be submitted by RWA Academicians, and 1 to 2 are guaranteed selection depending on the overall hang.
• There are 2 separate entry portals; one for RWA Academicians and one for all other entries. Artists should take case to ensure they enter the correct portal, if they enter the wrong portal they may need to do their application again, or even risk disqualification at a later stage.
• Work cannot have been exhibited previously at the RWA.
• Artists are encouraged to submit recent work (produced within the last 3 years).
• All works must be for sale (with the exception of Moving Image entries).
• Prices should be predominantly under £10,000
• All entries are subject to a two-stage selection process, and this year both selection stages will take place online. Artists will be notified after the second stage and selected works will be required to be delivered to the RWA.

Section 2: Cost of Entry

Submission fees are charged per item:

• £22 per item for General Public (£18.33+VAT)
• £16.50 per item for Students (£13.75+VAT)
• £16.50 per item for Friends of the RWA (£13.75+VAT)
• £11.00 per item for RWA Artist Network members (£9.17+VAT)
• RWA Academicians (who pay an annual subscription fee) receive free submission.

Section 3: Submitting Work

All Entries

• All submissions must be made online using our Online Exhibition Submission System (OESS) which can be accessed via our website or through this link https://royalwestofenglandacademy.oess1.uk/ Please read the OESS user guide located on our website for further assistance. Please note – after making an account on OESS we recommend keeping a record of log in details as they will be needed to access results. Once the selectors have made their decisions it is the artists’ responsibility to log back into OESS and check their results, after 1pm on results day 22/07/2024.
• All artists must submit one image of each work. This will be viewed online at pre-selection and final selection stages, therefore please ensure images are as clear as possible.
• If the work is 2D we do not need to see the frame in the image.
• If work is 3D, more than one view may be submitted, so long as they are edited into one image.
• Images should be a JPEG or PNG file and should not exceed a maximum size of 5MB. (Please note PDF’s cannot be uploaded.)
• Please contact the RWA if unable to access a computer.
• Group entries – please contact exhibition@rwa.org.uk for assistance with a group entry

Section 4: Medium – Admissible Works

4.1 Two-Dimensional Work

• Two-dimensional work must not exceed 214 x 214cm (7ft x 7ft), including the frame.
• The total size of a diptych or triptych must not exceed 214 x 214cm (7ft x 7ft).
• Diptychs or triptychs must be clearly labelled in large letters on the back of the work.
• Diptychs or triptychs must have one title and can only be sold as one work.

Painting, Drawing and Mixed Media

• Reproductions of paintings and drawings, made by any process, are not eligible. This includes reproduction giclée prints.

Printmaking

• All printmaking techniques are eligible e.g. etching, drypoint, collograph, woodcut, lithograph, screen print, digital and photographic.
• Prints may be unique (one-off) pieces or they may be signed, numbered and a limited edition.
• Digital prints are eligible only if it is clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints.
• Artists are permitted to sell unframed multiples of selected work. Please see Section 12: Sale of Work.

Photography

• Any medium is acceptable, including digital images, photography and photographic processes.

IPad Drawings

• Digital artwork produced on an iPad is accepted but must be printed and displayed appropriately e.g. if it is framed please see Section 6: Frames and Fixings.
• As per Printmaking it must be made clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints.
• The work should be numbered to denote edition size, and as per Printmaking entries, the amount of multiples available for sale must be confirmed.
• IPad drawings cannot be displayed on IPads, unless provided by the artist.
• Reproductions of paintings or drawings are ineligible.

4.2 Three-Dimensional Work

Sculpture

• The maximum floor space for sculpture is 1m x 1m (3.3 x 3.3ft).
• Please include any specific display instructions in Special Instructions.
• Artists are permitted to sell multiples of selected work, e.g. bronzes. Please see Section 12: Sale of Work.
• Please note that it may not be possible to display work as requested - although we aim to display work as close to the artist’s specifications as we can, we cannot guarantee that specific plinth sizes, for example, can be met. The curators’ decision is final.
• Sculptures must weigh no more than 50kg (see details on regional transport for further restrictions).
• The RWA has limited storage space therefore artists may be asked to collect any large / heavy or fragile sculpture that is not hung at the final selection stage before the exhibition opens.
• Please ensure floor- and plinth-based works are stable and can sit securely on a plinth without additional fixings. Please note that the majority of 3D works will go on open display.
• When submitting sculpture, please consider the health and safety implications of exhibiting work in a public place. Where work is deemed to be a health and safety risk the decision of the RWA is final.

Installation

• Maximum size must adhere to either 2D or 3D requirements (see above).
• Please note that artists are not permitted to set-up installations in advance and must include full instructions for assembly and display with their entry. All works are assembled and installed by RWA Technicians.
• Installation components must not weigh more than 50kg (see details on regional transport for further restrictions).
• The RWA has limited storage space therefore artists may be asked to collect any large / heavy or fragile sculpture that is not hung at the final selection stage before the exhibition opens. Please ensure floor- and plinth-based works are stable.
• We would like artists to please contact the RWA if unsure whether their entry adheres to the Terms and Conditions.

4.3 Artist Books

• Artist books are permitted for entry.
• Please include display instructions in Special Instructions if necessary.
• Overall size must adhere to size restrictions.

4.4 Architecture

• Architectural entries can incorporate drawings, photography, digital imagery, sketches and plans as well as architectural models.
• For architectural models size restrictions apply as per sculpture.
• Architects can enter as individuals or as a practice. The maximum number of entries applies in both cases.

4.5 Moving Image   

How to enter Moving Image Works

• Entries should be made online as per entry guidelines.
• At this stage of the process we do need video files, only a URL to the video online, but if work is selected, files should be submitted in the following file format: QuickTime Pro. Res. 422 (HD or 1920 x 1080 preferred, aspect ratio 16:9). Files not submitted in this format are not valid. More information about this will be provided after results day.
• A still image should be included as part of the submission, and, a URL to YouTube or Vimeo, and make sure the video is set to public viewing, or password protected viewing.
• If artists are unable to provide a URL we ask to please email exhibition@rwa.org.uk to enquire aboutsending a file transfer

Moving Image Regulations

• Moving image works must be a maximum duration of 10 minutes in length.
• Single screen works or single channel works only.
• Title screens or credits are not required as part of the file. The RWA will formatthese in adherence to house style using the information have entered online. Any additional artists/practitioners/funders that need to be credited on the work label should be included on the OESS system under ‘Artwork collaboration’.
• Work will be shown on a flat screen 43inch monitor and moving image works will be shown as part of a show reel.
• Sound will be played through headphones only.
• Artists will be asked to provide a transcript of any spoken word where applicable.

Section 5: Works Inadmissible

• Works in frames or on stretchers to which mirror plates cannot be easily fixed.
• Unframed works on paper that are unframed for reasons that are not aesthetic (see Section 6: Frames and Fixings).
• Reproduction prints which are made to accurately reproduce an already created original image such as a painting, drawing or etching.
• Due to installation limitations, we are unable to accept site-specific work entries.
• Work containing offensive material. Please note that the decision of what constitutes offensive material is at the discretion of the RWA.
• Works that require regular maintenance by gallery staff, e.g. with parts that must be refilled, refreshed or replaced.
• Works deemed by the RWA to be a health and safety risk e.g. containing highly flammable materials or untreated natural materials which may bring pests into the building. Please note that the identification of a health and safety risk is at the discretion of the RWA.
• Please note that the above conditions apply to all submission and may override the guarantee of entry for work created by RWA Academicians, if this work is deemed inadmissible for any of the reasons stated above.
  
   

Section 6: Frames and Fixings

• All framed work will be hung using mirror plates, therefore please ensure work is suitably framed.
• All fixtures must be removed from the back of framed work prior to delivery as remaining fixtures are one of the primary sources of damage to artworks.
• The RWA will attach all relevant fixings to all placed works for hanging.
• Where a work has a metal frame, the artist must include the original fixings with their entry.
• Unframed work is acceptable where the decision has been made for aesthetic reasons. Please email exhibition@rwa.org.uk if you would like to check your framing will be acceptable.
• Unframed work must include clear instructions for display and the artist must provide the relevant fixings with their entry.

Section 7: Labelling Your Work

• Labels must be printed out from your OESS account on thin white card for each piece. This enables us to record that your work has entered the building.
• The label should be securely attached to the work with a thin piece of string, preferably with staples or strong tape. Please do not use thick cord, rope or twine as this makes it difficult to tuck the label behind the work once it has been hung.
• The string should be long enough to hang in front of the work when wall or plinth-mounted.
• The artist’s name, and title of work should also be written clearly on the back of the work.
• The top of all 2D works should be clearly marked on the back to show the correct orientation.

Section 8: Delivery and Packaging

• Artists will be required to bring in works during the Hand-In days: Friday 23, 1 – 4pm,  
  Saturday 24, Sunday 24 and Monday 26 August, 10am – 4pm. There will be bookable slots  
  and artists will be informed about this closer to the time
• Works should arrive unwrapped. If you are delivering your work in person there will be space to unwrap your work on delivery. Packaging must then be removed from the RWA by the artist.
• Fragile work may remain wrapped in a way that does not obscure the image during selection.
• If your work is particularly large or heavy, please bring another person to assist wherever possible.

Section 9: International Entries

• Artists submitting work from overseas must ensure that all customs paperwork is complete and that return documentation is attached to the work.
• The RWA will not take responsibility for liaising with customs or external couriers, and all fees and duties must be paid in full by the artist.
• Work should be suitably packaged for international transport. Work will not be packaged for return by RWA staff.

Section 10: Transport Costs

Regional transport from London, Exeter and Penzance will be available to book once selection results are available. Dates and times:

• Penzance:Wednesday 28 August 2024 9.00 – 10.00am, hand-in work to ArtWorks, Penzance Harbour Car Park, Penzance
• Exeter:Wednesday 28 August 2024 12.30 - 1.30pm, hand-in work to ArtWorks at Exeter Motorway Service area, (top of Car Park) Off Junction 30 of M5, Exeter
• London: Thursday 22 August 2024, 12 noon - 4pm, hand-in works to Art Moves of Chelsea at Chelsea Self Storage, Blantyre Street, London, SW10 0EQ (delivery to RWA, 23 August)
• If you are arranging a courier from another location, you will need to ensure the work is delivered on one of our hand in days (Friday 23, 1 – 4pm, Saturday 24, Sunday 25 and Monday 26 August 2024, 10am - 4pm) and notify us in advance by emailing exhibition@rwa.org.uk
• Please note the RWA will not cover any costs associated with the transport of works, including the cost of shipping, import or postage.
• The RWA strongly advises artists against postal submissions and does not accept liability for damages to works whilst in transit or on the premises.
• The RWA will not pack and label work for collection by couriers at the end of the exhibition.

Section 11: Confirmation of Results

• It is the artist’s responsibility to check their results online.
• The RWA does NOT send emails confirming results.
• The RWA is not responsible for an artist’s failure to receive results.

Section 12: Sale of Work

Exhibited Artwork

• Selling prices must be rounded to the nearest pound.
• Artists must state the catalogue selling price on their submission. Please note this is not the amount they will receive if the work sells. The catalogue selling price includes the RWA’s commission of 35%+VAT (totalling 42%) and it is the artist’s responsibility to take this into account when setting their price.
• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed. Therefore please ensure this information is correct at the time of submission.
• Artists will be advised of sales, and payment to the artist will be made usually within a month of the sale provided that full payment has been received from the purchaser.
• If an artwork is purchased through the Own Art scheme then please note that payment will be made 1 month after the exhibition finishes. On some occasions an Own Art payment will take slightly longer than this, but artists will be informed if this is the case.

Multiples of Exhibited Artwork

• Selling prices must be rounded to the nearest pound.
• All multiples are sold unframed. Please ensure the price entered reflects this.
• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (totalling 42%).
• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed. Therefore please ensure this information is correct at the time of submission.
• Artists will be informed of orders for unframed prints and sculpture multiples via email once payment is received by the RWA.
• Payment to the artist will be made usually within a month of the sale provided that the work has been posted.
• In the case of editions, it is the artist’s responsibility to mail/deliver the work to the purchaser within 2 weeks of notification email.
• The artist is responsible for all postage or delivery costs, so please factor this in when pricing your editions.
• Unframed digital prints can only be sold if the exhibited work is a digital print.
• The sale of giclée prints of original artwork is not permitted.

Section 13: Collecting Your Work

• Work can be collected from the RWA on Saturday 11, Sunday 12 and Monday 13 January 2025 10am – 4pm. Artists will be reminded about this and asked to book a collection slot in December 2024
• In order to collect your work please bring with you a form of ID.
• If a third party is collecting work on your behalf, they must bring ID with them and the artist must email exhibition@rwa.org.uk to confirm they give their permission for this. Work will not be released without this authority.
• Unsold works that have not been collected by 13 January 2025 will incur a storage charge of £15 per work per week.
• If any work submitted has not been collected within 3 months after the closing date the RWA shall be entitled to, without prior notice to the artist, sell or otherwise dispose of such works and to devote the proceeds of such sale or other disposition as it may think fit in its absolute discretion.
• If you have arranged for a courier to collect your work, you must email the RWA at least one week in advance at exhibition@rwa.org.uk with details of the collection.
• Regional return transport to London, Exeter and Penzance will be available to book during December 2024, and artists will receive a notification at this time. Dates and times:
• Penzance: Monday 13 January 2025, 4 – 5pm, hand-out of work by ArtWorks in Penzance Harbour Car Park, Penzance
• Exeter: Monday 13 January 2025, 12 noon – 1pm, hand-out of work by ArtWorks at Exeter Motorway Service area, (top of Car Park) Off Junction 30 of M5, Exeter
• London: Thursday 16 January 2025, 12 noon - 4pm, hand-out works from Art Moves of Chelsea at Chelsea Self Storage, Blantyre Street, London, SW10 0EQ

Section 14: Insurance and Damage to Work

• Exhibitors are responsible for arranging their own insurance to cover damage or loss to their artwork either in transit or whilst at the Academy. (Please note that this is due to the volume of works received and the tight timeframe for installation, which means that the RWA is not able to condition report all works on entry.)
• Work must be insured by the artist from the point of collection if you are using regional transport.
• The utmost care will be taken of all works sent in for exhibition, however neither the Academy, its officers nor its representatives will be responsible for any loss or damage whilst the works are in their possession howsoever caused.

Section 15: Copyright

• Copyright remains with the artist; however, by registering online and agreeing to the terms and conditions the artist agrees that their work can be used for the promotion of the RWA and its exhibitions.
• If an artist does not own all of the rights, title and interest in and to a Work, the RWA must be expressly informed in writing of all relevant details concerning all other third parties’ rights to that Work. The artist shall indemnify the RWA against all losses, liabilities, costs and expenses in respect of claims made by third parties alleging partial or total ownership of the Work or any rights in the Work, including intellectual property rights.

Section 16: Withdrawal of entry

• Entries can be withdrawn any point up to the submission deadline and will be eligible for a refund.
• It is the artist’s responsibility to contact the RWA to arrange the withdrawal of their submission and payment of refund.
• Refunds are not permitted beyond the submission deadline, therefore please ensure your work meets the RWA entry criteria before submitting.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

**Royal Ulster Academy of Arts**   
43rd RUA Annual Exhibition - Call for Entries 2024** 

### Overview 
Founded in 1879, the Royal Ulster Academy of Arts (RUA) is Northern Ireland's largest and longest-established body of practicing visual artists. One of its founding principles was to hold an annual exhibition featuring works from both members and non-members of merit. Now in its 143rd year, this event remains a highlight of the Northern Irish arts calendar. The 143rd Annual Exhibition will be held at the Ulster Museum, Belfast, from 18th October 2024 to 6th January 2025. 

### Eligibility 
- Open to visual artists working in all mediums: painting, drawing, original prints, photography, video, textiles, ceramics, sculpture. 
- Artists must be over 18 years old. 
- Work must have been created between 2022 and 2024. 
- Work previously exhibited in Northern Ireland will not be accepted. 
- The RUA reserves the right to reject work believed to be in breach of copyright. 

### Submissions 
- **Entry Deadline:** 19th July 2024, 2 PM 
- **Pre-Selection Notification:** 22nd July 2024 
- **Final Selection Notification:** 12th August 2024 
- Submissions should be made online. All entries must be less than 2 meters in any direction, including the frame. There is no minimum size limit. 
- Sculptures outside these dimensions may be considered but could be restricted due to weight. 

### Important Dates 
- **Open for Entry:** 1st March 2024 
- **Delivery of Artwork:** 4th August 2024 (courier delivery on 5th and 6th August 2024) 
- **Handback Day:** 1st September 2024, 10 AM - 4 PM 
- **Exhibition Open to the Public:** 18th October 2024 - 6th January 2025 
- **Collection of Unsold Work:** 7th and 8th January 2025 

### Prizes and Awards 
- **£1,000** - Best in Show (Open Submission) 
- **£500** - Landscape Award (Gormleys Fine Art) 
- **£500** - Drawing Prize (BradburyArt) 
- **£500** - Textile Prize (ArtTalks: ArtWalks) 
- **£500** - Photography Prize (Errigle Inns) 
- **£500** - Watercolour Prize (Ulster Watercolour Society) 
- **£500** - Portrait Award (Ross's Auctions) 
- **£500** - Sculpture Prize (Hamilton Architects) 
- **£500** - Video Art Prize (WEX Photo/Video) 
- **Residency in France** (Hambly and Hambly) 

### Entry Pricing 
- **First or Single Entry:** £20.00 
- **Up to 2 artworks:** £35.00 
- **Up to 3 artworks:** £50.00 

### Image and Video Submissions 
- **Images:** JPG or PNG, max 5MB. 
- **Video:** Single-channel, max 20 minutes, provide a URL (e.g., Vimeo or YouTube). Password-protected submissions must include the password. 

### Pricing and Sales 
- Selected work must be for sale. A 30% commission will be charged by the RUA, and VAT must be included if applicable. The minimum price of artwork is £200. 

### Delivery and Collection 
- Artists are responsible for the delivery and collection of their work. All packaging materials must be removed after delivery and brought back at collection. 
- Work not collected on designated days will be subject to a storage charge. 
- **The RUA strongly advises against postal submissions and does not accept liability for damages to works during transit or while on the premises.** 
- **The RUA will not pack and label work for collection by couriers at the end of the exhibition.** 

### Agreement 
By submitting work, artists agree to the following: 
- The decision of the Selectors is final. 
- The RUA reserves the right to amend exhibition arrangements and terms as necessary. 
- Artists authorize the use of their images for promotional purposes. 
- All information provided is true, and the work is the artist's original creation. 
- No refund of entry payments is possible. 

### Contact Information 
- **Exhibition Contact:** info@royalulsteracademy.org 
- **Location:** Ulster Museum, Botanic Gardens, Stranmillis, Belfast 

**Extra Offer:** BradburyART is offering a 10% discount with the code "RUA" until 31st March 2024. 

**Please Note:** Terms and conditions are subject to change as required by the RUA. 

**Terms and Conditions for the OESS system** can be found at the provided links.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The exhibition will be held at:

Town Hall Space, Windmill Lane Quarter, Windmill Lane, Dublin 2. D02 F206.

Plus

Online Exhibition

Eligibility
Submissions of work are invited from visual artists working/resident on the island of Ireland in any of the mediums as previously stated.

Submission Procedure
Submission is by online entry only. Please click on the link to our website and follow the instructions.

Restrictions
Please note works which do not conform to the size restrictions, overly heavy pieces or pieces that the Organisers deem unsuitable for exhibition may face possible rejection. 

Work must be professionally presented for exhibition. All artworks must be presented with complete mechanisms for hanging. 

Exposed wet canvases or works that could cause damage to others will not be accepted under any circumstances. Work that arrives damaged or unfit for exhibition due to any material defect will be automatically deemed ineligible for exhibition.

Maximum size 100 cm x 120 cm. 
 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale at the price stated in the submission and should not be available anywhere else at any other price for the duration of the exhibition. Commission is charged by the gallery at a rate of 30%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. The price should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and the organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to and from the Gallery. All packaging materials must be removed at delivery (no gallery storage is available for this) and brought back at collection.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Artists are strongly urged to submit new work not previously exhibited.

Works should be no larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Subject matter: Subject matter must be essentially marine in nature, relating in some way to tidal waters of the world; topographical, historical, still life, and figure painting are all welcomed. 

Works relating to non-tidal rivers, inland lakes and waterways etc. are not permissible. 

Acceptable media: Oil, acrylic, watercolour, original prints of any media (excluding photography), mixed media, textiles, drawings, pastels, or sculpture. 

Works may be from a limited edition not exceeding fifty. 

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing in a light or medium colour. 

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers: 

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

For the RSMA, Art Moves of Chelsea will be in Bristol (outside Victoria Methodist Church BS8 1NU) between 12 noon and 2pm on Friday 30 August.

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists:

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and work will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £600, except for prints – framed £325, unframed £200. (Buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT (please note that where foundry fees apply, foundry costs will be deducted before commission is calculated). If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each.

Work must have been completed within the last three years and not previously exhibited at Mall Galleries. 

Works should be no larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist. 

Subject matter: Work should be based on representing the world's wildlife. Wildlife includes any non-domestic animal such as birds, mammals, reptiles, amphibians, fish, crustaceans and insects. Work will not be accepted if it is of botanical subjects, pets and domestic animals, or decorative wares (such as vessels or tiles).

Works depicting wildlife divorced from its environment or without place, setting or context are rejected in many cases. Biological or scientific illustrations are in most cases not permissible. 

The Society receives many submissions that are obviously direct copies from photographs. Whilst some of the member artists use photographs for reference, the majority of artists create their work in response to their own experience of wildlife and spend many hours observing and sketching in the field. This knowledge of the subject is evident in the resulting work. Artists thinking of submitting should consider choosing a subject to which they can have access.

Acceptable media: Work may be in any medium (except photography) including drawing, painting, sculpture and original prints (if prints, please detail the edition total and availability). 

The SWLA is keen to embrace new and innovative mediums and will accept computer-generated images as 'original prints'. However, a digital print is only considered an original print if it was created by the artist to be realised specifically as a print. Reproductions of paintings or photographs will not be accepted. 

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing in a light or medium colour. 

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers: 

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists 

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and work will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £200, except for prints – framed £120, unframed £95. (Buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT (please note that where foundry fees apply, foundry costs will be deducted before commission is calculated). If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works.

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at... 

54 The Gallery
54 Shepherd Market
Mayfair, London W1J 7QX

Eligibility
Submissions of work are invited from visual artists working in any medium...

Restrictions
All entries must be less than 1 meter in any one direction including frame...

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. 15% Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

Online Selling
If 'Online Selling' is used and artworks are not delivered to the gallery, artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.
If a buyer makes a purchase via the online gallery the organisers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy