The London Group is now accepting entries for its 86th Open exhibition which will take place 8-23 November at Copeland Gallery, Peckham, London SE15.
Open daily 11-5pm

Private View: Friday 7 November 
Prize-giving TBC
Artists’ Talks 9 & 23 November

Delivery of work: 4 November

Collection of work: 23 November 5-6 pm or from 11-6 pm on 24 November

if you have any technical issues during the submission process, please email : lori@oess.uk

Eligibility
Submissions of work are invited from UK-based visual artists over the age of 18 working in any medium.

Cost: The entry fee is £20 for one submission, £35 for two submissions, or £45 for three submissions.

Prizes
The London Group Prize 1,000
The London Group Prize 500
The Vic Kuell Memorial Prize for Innovation 1,000
The Schauerman Prize for Digital Art 500
The Chelsea Arts Club Trust Stan Smith Award for an Artist Under 35 1,000
The JPES Partnership Prize 1,000
The Armour Studio Award 500
Linden Hall Studio Prize – Opportunity to show three artworks alongside the Linden Hall Collection

Are you applying for the under 35 prize? Make sure that your date of birth is correct on your OESS profile, and answer the question “Are you applying for the under 35 prize” when you start your submission.

Wall-based work

Size restrictions: 180 cm x 120 cm landscape or portrait.
Will require mirror plates affixed at the mid-point on each side. All glazed work must have solid frames (no clip frames). Work on aluminium must have appropriate fixings attached. For unframed work, work in multiple parts or work over 15kg in weight The London Group reserves the right to require work to be installed by the artist as directed by the curators.

No adhesives admissible so please make sure that all wall based work can be hung using a nail or screw.

Sculpture: 
Size restrictions: 240 cm high x 100cm wide x 100 cm depth, including plinth.

Any plinths or support necessary for the display of 3-D work must be provided by the artists themselves. The curators reserve the right not to use plinths/supports that are deemed inadequate or too bulky.

All Artists
Please add any social media or website links to your artist statement or bio in your OESS profile.
Printed material or accompanying texts are not admissible unless integral to the work and included in the image of the work.

Video Artists 

If you would like your work to be included in the dedicated show reel, the maximum duration allowed is 7 minutes.
If you are submitting a work to be displayed on its own monitor or as a separate installation, you are responsible for providing all necessary equipment*.

Please use the Installation Details box to specify any video equipment you will provide for your display, or to request that your work be included in the show reel.

The selectors reserve the right to show any video work as part of a dedicated showreel programme.

*Equipment such as monitors, DVD players and computers that are required for the display of audio/video work must be provided by the artists themselves.

Headphones must be provided by the artist for work which has sound, in addition to any speakers. The choice between headphones/speakers will be at the discretion of the curators.

Sculpture, Time-Based or Performance Artists 

Please use the Installation Details box to detail any display details and special instructions regarding setup or requirements.
Any plinths or support necessary for the display of 3-D work must be provided by the artists themselves. The curators reserve the right not to use plinths/supports that are deemed inadequate or too bulky.

Image Uploads
Image files should be JPG or PNG and no more than 5MB. Image file names should not be too long or contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

[Note: If you are having problems uploading your images please resize your image to approximately 1600 pixels wide and then save as a new file] 

Pricing
Commission is charged by The London Group at 20%
Prices should include VAT if applicable.

Selection
The Selection Committee will select all works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. The award of prizes for work in the exhibition is at the complete discretion of the Selection Panel and individual prize selectors.

Communications
All communication will be by email. 

20-21 September Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn from the exhibition. 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
All artists selected for exhibition must arrange for delivery and collection of their work to and from The Copeland Gallery at the specified days and times. Please ensure that you can comply with this requirement before entering, as The London Group cannot assist with alternative arrangements.
All packaging materials must be removed after delivery and brought back at collection.

Transport Connections & Parking

The nearest railway stations are Peckham Rye and Nunhead. The Copeland Gallery is a short walk away.

There is parking at the gallery and a limited set down area which can be used for up to 20 minutes.

Any work not collected at the end of the exhibition will be disposed of at The London Group’s discretion and any costs incurred will be charged to the artist.

Gallery Restrictions

The Gallery space is on one level.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.


 

Copyright

It is the responsibility of the artist to ascertain the copyright of any existing image that is incorporated into a work and if applicable permission must be sought from the copyright-holder for its reproduction and the required fee must be paid by the artist. Proof of reproduction rights must be sent to enquiries@thelondongroup.com as soon as possible if the work is accepted for the Open. It is the responsibility of the artist to ascertain the copyright of any audio material in their work and to take out PRS and PPL licenses for any copyright material. Copies of certificates must be sent to enquiries@thelondongroup.com as soon as possible if the work is accepted for the Open. The artist must indemnify The London Group and The Copeland Gallery against any liability for playing/showing audio/visual copyright material.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The Hunt Open Submission Exhibition will be held at the Hunt Museum, Customs House, Rutland Street, Limerick City from 5 December, 2025 until 28 February, 2026.   

Eligibility

Submissions of work are invited from visual artists working in the following medium painting, print, photography, drawing and sculpture. Works outside these categories are not usually accepted.

Submission Procedure

Submission is by online entry only. Please click on the link from our website and follow the instructions. There is a €15 fee per artwork submitted. Submission fee is non-refundable. The selection committee is made up of six to eight invited artists. Artworks will be judged solely on merit. The decision is final and binding, and no correspondence or feedback will be entered into under any circumstance. The work should not have been exhibited previously in Limerick with the exception of Graduate Exhibitions. If selected for exhibition, work cannot be removed from display until after the close of the exhibition.

The Hunt Museum reserves the right to reject work that it believes is in breach of copyright laws.

Reproductions of existing artworks are not eligible.

Work must be professionally presented for exhibition. All artworks must be presented with complete mechanisms for hanging for wall-mounted pieces (mirror plates or string/ wire). Exposed wet canvases or works that could cause damage to others will not be accepted under any circumstances. Work that arrives damaged or unfit for exhibition due to any material defect will automatically be deemed ineligible for exhibition.

Artwork must have been created in the past five years.

Labelling & Presentation 

Each artwork must be clearly labelled. Please ensure that the label information matches the information at the time of entry. It is important that all details are included on the form, as incomplete details will deem the entry inadmissible. All works will be checked on entry, so please make sure your information is correct.

All works handed in for exhibition must be:

• Unwrapped
• Professionally presented (needing no further work, additions or framing prior to exhibition)
• Labelled correctly
• Works that are of a delicate or fragile nature can be delivered wrapped but must be clearly marked with additional labels on the packaging. The organisers may ask that work is unwrapped.
• The utmost care will be taken of all works submitted for exhibition, however the Hunt Museum will not be liable for any damage, loss of or destruction of artworks. Artists should insure their works against all risks. All works accepted for exhibition will be transported entirely at the artists' risk. The Hunt Museum will not accept liability for loss or damage occurring during travel to the exhibition or the selection process. Works are insured when accepted to the exhibition and condition checked by the museum team.

Pricing & commission

Work selected for exhibition will be expected to be for sale except in exceptional circumstances agreed beforehand. A commission of 25% will be paid to the museum. It will be assumed that the sale price includes the cost of any frame and the commission. Please allow for these points when pricing your work. 

Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 

Sold work will be marked with a red dot. The Hunt Museum will not be liable for any loss arising out of the failure by a purchaser to complete a sale or the mis-marking of any sold artwork. 

The museum will collect 25% of the artwork’s price as a deposit on the sale along with the buyer’s contact information and permission to share that information with the artist. The buyer will then pay the balance to the artist prior to collection. If the balance of the purchased artwork has not been paid by the end of the exhibition, the artwork will be released back to the artist for them to complete the transaction. Fully paid for artworks will be released to the buyer.  A price for framed work for artwork with editions, e.g. photography or print, must be included for the catalogue and online sales platform. There is no unframed sales option for editions.

Photography & Copyright

The artist allows the museum to photograph the works and  to use the images of any artwork for publicity and public engagement purposes only. This includes television, print (catalogue, newspapers, trade publications), website (Hunt Museum and others), social media (Hunt Museum and others) and any other method that the organisers deems fit for purpose.

Communications

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection

The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. An email reminder will be sent to artists to check their status on the dates listed.

Insurance

Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk.  Organisers and the museum will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection

Artists are responsible for the delivery and collection of their work at the Museum. All packaging materials must be removed after delivery (no storage is available for this) and brought back at collection. 

If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times. We will accept applications from outside the EU, however artists sending works from outside the EU are responsible for payment of any associated duties or taxes. The Hunt Museum will not be responsible for resolving any customs issues that may occur. Artists must ensure that their work reaches us on the designated days and is customs compliant. The Hunt Museum will not pay customs charges, duty or any associated charges on works arriving by courier. It is the artist’s responsibility to ensure that the work is correctly packaged, as the museum will not accept responsibility for work damaged in transit or by any third parties.

Work not collected at the stated times will be subject to a daily charge of €10 and will be disposed of after one week. 

The Hunt Museum will not undertake the wrapping, crating and packing of any artworks.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:

• The decision of the Selectors on all matters is final and no correspondence will be entered into.
• I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The museum and associated organisations for promotional and publicity purposes.
• I authorise the museum to share my contact information with the buyer.
• All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
• I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The South West Academy of Fine and Applied Arts invite submissions of work from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details. Submission is by online entry only. You can enter up to 6 works. The Selection panel may select up to a maximum of 4 works per artist. The exhibition will be held at the home of The South West Academy -  Kennaway House, Coburg Road, Sidmouth, Devon. EX10 8NG

Eligibility
Submissions of work are invited from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details.

Submission Procedure
Submission is by online entry only. Please click on the link from our website at www.southwestacademy.org.uk and follow the instructions.

All entry fees are non-refundable.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Restrictions.
All work should be clearly labelled with the artists’ name, title of work and selling price attached to a label on string attached to the rear of the work. Metal and clip frames are not acceptable. Work which is deemed as sharp or dangerous will not be exhibited. All 2D work should have exhibition quality cord securely attached to D rings on the back for hanging.

Artwork should be no more than 100cm in any direction for 2D work excluding textiles where 200cms long is accepted.

Artwork Types

• 2D work with a maximum size 1 metre in any direction including frame. Work beyond this size will not be exhibited. All work should be ready to hang with D-rings and cord attached.
• Sculpture not exceeding 1 metre square floor space or 2 metres in height. Works must be portable and structurally sound. Works must not be so fragile or unstable that they cannot be safely moved and displayed.
• Ceramics.  Small collections of work in a series (up to 3 pieces) will count as one item. Ceramics should be delivered in a suitable container and boxes should be provided for items sold.
• Jewellery. Small collections of work in a series (up to 3 items) will count as one item. Jewellery should be delivered in a suitable container and boxes should be provided for items sold.
• Glass. Small collections of work in a series (up to 3 items) will count as one item. Glass should be delivered in a suitable container and boxes should be provided for sold items.
• Textiles. Works should not be wider than 100 cms wide and 200 cms long, be supplied with relevant means by which they can be securely attached to a wall. The TOP should be clearly marked.

Pricing
All work selected for exhibition will be expected to be for sale. SWAc commission is charged at 40%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. Minimum sales price, excluding editions of prints, £200 per work.

Communications
All communication will be by email or posted on-line.  Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Please log in after 12 noon on Wednesday 8th  October 2025 to check the selection outcome. Failure to do so could result in work being withdrawn from the exhibition.  Please make a note of your login-details and password.

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. All work preselected on-line will be entered directly into the exhibition as there is no final selection.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and SWAc and Kennaway House will not accept liability for loss or damage occurring during the exhibition, storage or transit.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to Kennaway House. All packaging materials must be removed after delivery (no storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 after the first day any work not uplifted after 7 days becomes the property of SWAc and may be disposed of as they see fit including by way of sale, with the proceeds going to SWAc. The administration of The Academy is not able to manage the return of artwork and it is the artists responsibility to collect during the specified period of time or to arrange and pay for a courier to collect on their behalf. The Academy will do its best to repack artwork for couriers but cannot guarantee this service or to be open during all courier operating hours. It is the artist’s responsibility to notify The Academy of collection  arrangements.

Framing
All 2D work should be framed and ready to hang with D rings and suitable cord attached. Box frames of not less than 3.5 cms in depth are acceptable. Metal and clip frames are not acceptable. Any work which is unframed, badly framed or arriving late may be excluded from the exhibition on the discretion of the selectors.

Labels.
Artists should attach a label with string to the reverse of 2D work or front of 3D work with name, title and exhibition sale price. This label should be attached such that the string will hang over the front of 2D work but not hang below once the label and string is placed behind the work.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final, including exhibition layout and no correspondence will be entered into.
I understand that SWAc reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise SWAc to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by SWAc and associated organisations for exhibition promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

GENERAL INFORMATION
The exhibition will be held at Castle Park Arts Centre, Frodsham, Cheshire

Castle Park Arts Centre is set in the heart of Cheshire and is home to five art gallery spaces with a vibrant annual exhibition programme with a well established community of artists and art lovers. Being one of the largest art gallery spaces in Cheshire it has attracted artists both regionally and nationally. The centre hosts a number of community centred events including arts and craft workshops, music, gardening, and other cultural and wellbeing events with its cafe providing a social hub for the local community and surrounding areas.

For more information about our art galleries please see here

EXHIBITION SCHEDULE

EXHIBITION DATES: 7th November - 20th December 2025 

APPLICATION DEADLINE: Saturday 4th October, 4pm 

OPEN EVENING: Friday 7th November 7-9pm. All are welcome 

Pre-selection: 1st Selection Notifications: Friday 23rd October 

Handing in Days: Friday 31st October (10 am to 4pm) & Saturday 1st November (10 am to 1pm) 

Final Selection: 2nd Selection & Award Notifications: Thursday 6th November 

Collection Days: Friday 9th January & Saturday 10th January 2026 (10 am to 3pm) 

Gallery Opening Times: Tuesday to Saturday 10 am to 4pm 

Please note these dates in your diary. All works must be handed in and collected on the dates/times as stated. For alternative arrangements please contact the gallery

PRIZES & AWARDS 

All award winners will receive a certificate award and token award with a cash prize for Best in Show. 

CASH PRIZE £250 for Best in Show Award - nominated by a panel of three Judges (see our website for details of this year's Judges) who are all practicing artists from different disciplines

Highly Commended Awards - nominated by each individual Judge 

Business Award - nominated by a Business Judge 

NEW CASH AWARD! – Young Artist Award (under 18’s) - nominated by the Arts Committee Selection Panel

ELIGIBILITY
Submissions of work are invited from both amateur & professional artists of all ages

Maximum size permitted for entry is up to 1m square

All works must be original and have been made by the entrant within the past year. Entered works should not contravene any copyright laws.

No reproductions or Giclee prints (except for photography).

ALL artworks must NOT have been exhibited at Castle Park Arts Centre BEFORE and must be FOR SALE

SELECTION PROCESS

All works are subject to a two phase selection process, the first a pre-selection phase before handing in, the second final selection after work has been handed in. Artists will be notified to collect any unselected works after handing in to arrange collection.

To check the status of selection of your works please log in and check when you receive your notification emails at each stage. These notifications should be sent to you by the dates shown above.

SUBMISSION PROCEDURE
Submission is by online or email entry. To enter online please click on the link from our website and follow the instructions. 

For those who require additional assistance with completing your online entry, we are offering the following drop in sessions:

Saturday 6th Sept 10am – 12pm

Thursday 18th Sept 10am – 12pm

Saturday 27th Sept 10am – 12pm

We will have volunteers who will assist you with registering and completing the online entry form.  You will be required to bring or have available digital photographs of your pieces being entered and also card details to complete payment for entry.

If for whatever reason you are not able to complete the registration or attend any of the drop in sessions, paper copies of the entry form will be available from the office to be returned via email or in person.  Digital copies of your photographs are still required to be emailed to arts@castleparkarts.co.uk. Please note if you do apply this way, your work will not be featured in our new online gallery.

If you still require further assistance, please contact arts@castleparkarts.co.uk.
Website : https://www.castleparkarts.co.uk/

PRESENTATION OF WORK 

1. Mirror plates must be attached halfway down on both sides of work before handing in work. These must be attached flush with the back of the work to ensure secure fixing to the wall. There should be no protrusions at the back of the work that would prevent it from sitting flush with the wall e.g. canvases and backing boards must be flush with the back edge of the frame.
2. Alternative hanging, or presentation of work must be approved with the gallery prior to submitting an entry and noted with your application
3. Frames must be clean, sturdy, safe and secure. No clip frames, string, wire, hooks, sharp edges, or loose parts are permitted.
4. Two labels with your name, title and price of the work should be attached to the work. One label must be stuck on the back of the work (which can be downloaded and printed off by logging into the system after first pre-selection is completed), the 2nd a luggage-type label, must be tied to a string attached to the back and long enough to hang over the front of the work. The information on the labels must match the details on your entry form  A copy of your entry form can also be downloaded and printed off by logging into the system after first pre-selection is completed which will list the works shortlisted for the exhibition.

PRICING

Work selected for exhibition will be expected to be for sale. Commission is charged at 30% by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. The gallery doesn't deduct any VAT from commission due from art sales. Artists are responsible for their own VAT.

COMMUNICATIONS
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been pre-selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

SELECTION
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. Please ensure all images of work uploaded for the selection process are of good quality. The decision of the Selectors on all matters is final and no correspondence will be entered into.

INSURANCE
Artworks are insured up to 10th January 2026 by the gallery. There is a maximum insurance value of up to £2000.00. Artists are responsible for insuring their own work if above this insurance value. Anyone wishing to exhibit items above this value do so at their own risk. No responsibility will be taken by the gallery for damage to unselected or unsold works that have not been collected on the dates specified. All entrants are advised to have their own insurance for their artworks.

DELIVERY & COLLECTION
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.

1. All selected works must be delivered on the specified Handing in Days. Please notify the gallery if there are any special arrangements for delivery or collection of work. Only accepted works may be delivered, no substitutes allowed
2. All work is to be unwrapped and ready to hang, complete with mirror plates. All packaging must be taken away.
3. All unselected or unsold works must be collected on the collection days or as advised by the gallery. Any uncollected work will only be stored for a maximum of 3 months. After this the gallery reserves the right to dispose of the artwork in whatever manner the gallery sees fit.
4. Any exceptions to these conditions must be approved by the Gallery before submitting your entry..

SALES OF WORK & NEW ONLINE GALLERY

it should be noted that this year works in this exhibition will also be sold online from an online gallery. The sale of all works from the exhibition will be managed by the gallery. Entrants will be notified if their work has been sold during the exhibition. We encourage successful entrants to share links to their works from the online gallery after final selection is completed.

PAYMENT OF SALES:

Payment of sales is made within 30 days after the exhibition has finished, provided the purchaser has paid in full by this point. Any unpaid or uncollected works by a buyer will be returned to the artist after this period unless alternative arrangements have been made with the buyer. In this case, the artist will be informed by the gallery.

HOW TO APPLY 

1. Complete the entry form answering all questions correctly and accurately. Please note no information or prices can be changed after the entry has been accepted. Also, incorrect or incomplete information could invalidate your entry.
2. Entrants must provide high quality JPEG images of each artwork being entered. Maximum file size 3MB. Applications cannot be accepted without suitable images of the entered artwork. Please ensure photos are of a decent quality so that details of the work are clear, as these are used for the first pre-selection round.
3. All entry fees must be paid prior to the application deadline.

AGREEMENT

By submitting to the exhibition you are deemed to accept and agree to the following:

1. The decision of the Selectors on all matters Is final and no correspondence will be entered into.
2. I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
3. I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
4. All information provided by me is true and accurate and that the work submitted is wholly of my own creation and does not contravene any copyright laws
5. I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Any queries relating to T&C? Please contact the Charity Administrator at 

arts@castleparkarts.co.uk

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Work must have been completed within two years prior to the exhibition and not have been exhibited previously at Mall Galleries.

Works should be no larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Acceptable media: 

All types of pastel including soft pastel, hard pastel, oil pastel, ink pastel, water-based pastel, conté crayons or sticks, sanguine, and other dry mediums that are similar in their application including charcoal, chalk, and pencil. Mixed media and three-dimensional works are welcome where pastel or another dry media is the primary medium.

However, all work that is submitted must have a full description of the media used and any process which has been employed in the finished work beyond drawing and painting, e.g. printing, photography. Please note that failure to do this may result in unnecessary rejection on the grounds that work deserves to be judged on a like for like basis and because any buyer should be made aware of what they are buying.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £6). 

Submission fees support the not-for-profit programme at Mall Galleries. The gallery is home to visual arts charity, the Federation of British Artists (Registered Charity Number 200048).

Presentation

All work must be framed and glazed with picture glass unless a dispensation is applied for and accepted by the Society and Mall Galleries in special circumstances.

Frames should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing.

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers 

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists 

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

The selection will be made entirely online and so the image of the work must be representative of the original work to ensure that a fair selection has been made.

The Society reserves the right to refuse any selected work that does not arrive on time, varies substantially from the image submitted or is poorly framed. If withdrawn, work will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £400.

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work.

Artists without a UK residence are classified as NETPs (Non-Established Taxable Persons) and must register with HMRC (HM Revenue & Customs) for a UK VAT number in order for their work to be included in the exhibition. If selected for the exhibition, you must supply us with your UK VAT number before the Receiving Day, otherwise your work may be withdrawn.

More information about UK VAT registration can be found under Section 9 at https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-…

If you have any questions, please contact HMRC directly on their VAT Helpline on Telephone 0300 200 3701, or, if calling from abroad, +44 2920 501 261.

Please note: the registration process can take up to 4 weeks so please allow enough time to register.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The exhibition will be held at the Himalayan Garden & Sculpture Park in North Yorkshire during its open season for 2026 and will be set alongside its permanent collection of 90 outdoor sculptures and land art.

Eligibility

Submissions of work are invited from visual artists working in any medium suitable for an outdoor environment. Work must be of the artist’s own creation and contain a statement about the artwork.

Restrictions
Robust enough for outdoor display 
Need to supply own base/stand if required
No cement fixing into ground
Consideration to decommissioning

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Submission Procedure

Submission is by online entry through the OESS only.

PLEASE NOTE the images and descriptions entered on your application will be used for the online gallery, please make sure names, titles, descriptions and prices of your pieces are correctly entered on your application.

Pricing

Works may be for sale or not for sale - with buyers dealing directly with the artist concerning payment. There is NO commission to pay on a sale to the organizers.

All pieces (including those sold) must stay in situ until the end of the exhibition on Sunday 1st November 2026

Communications

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected. Once selected, the Himalayan Garden will contact you to discuss installation requirements within the garden & park. 

The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance

Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and the organisers will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection

Artists are responsible for the delivery and collection of their work and help will be provided with installation within the garden. All packaging materials must be removed after delivery and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into. I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers and associated organizations for promotional and publicity purposes.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation. I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy