Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Work must have been completed within two years prior to the exhibition and not have been exhibited previously at Mall Galleries.

Works should be no larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Acceptable media: 

All types of pastel including soft pastel, hard pastel, oil pastel, ink pastel, water-based pastel, conté crayons or sticks, sanguine, and other dry mediums that are similar in their application including charcoal, chalk, and pencil. Mixed media and three-dimensional works are welcome where pastel or another dry media is the primary medium.

However, all work that is submitted must have a full description of the media used and any process which has been employed in the finished work beyond drawing and painting, e.g. printing, photography. Please note that failure to do this may result in unnecessary rejection on the grounds that work deserves to be judged on a like for like basis and because any buyer should be made aware of what they are buying.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £6). 

Submission fees support the not-for-profit programme at Mall Galleries. The gallery is home to visual arts charity, the Federation of British Artists (Registered Charity Number 200048).

Presentation

All work must be framed and glazed with picture glass unless a dispensation is applied for and accepted by the Society and Mall Galleries in special circumstances.

Frames should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing.

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers 

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists 

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

The selection will be made entirely online and so the image of the work must be representative of the original work to ensure that a fair selection has been made.

The Society reserves the right to refuse any selected work that does not arrive on time, varies substantially from the image submitted or is poorly framed. If withdrawn, work will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £400.

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work.

Artists without a UK residence are classified as NETPs (Non-Established Taxable Persons) and must register with HMRC (HM Revenue & Customs) for a UK VAT number in order for their work to be included in the exhibition. If selected for the exhibition, you must supply us with your UK VAT number before the Receiving Day, otherwise your work may be withdrawn.

More information about UK VAT registration can be found under Section 9 at https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-…

If you have any questions, please contact HMRC directly on their VAT Helpline on Telephone 0300 200 3701, or, if calling from abroad, +44 2920 501 261.

Please note: the registration process can take up to 4 weeks so please allow enough time to register.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Entry Fees

Maximum number of submissions permitted per VAS member or NEW Vas Member = 4

1 Submission: £0

2 Submissions: £0

3 Submissions: £5

4 Submissions: £10

2 FREE – cost of submissions included in membership subscription - Please ensure you are a VAS Member with an up-to-date subscription. You can join vas via our website or emailing admin@visualartsscotland.org

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines.
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale.
• There are no restrictions on size, discipline or media.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for the first two submissions by any VAS Members.
• A One-Off £15 Hang Fee is charged per artist. Payment must be made via bank transfer or Stripe link when requested via email upon final confirmation of participation.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Restrictions

Work submitted must have been completed within the last four years.

Work that has been shown in the RSA in the last 3 years previously must not be submitted. 

No reproductions or copies of any kind will be accepted.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

You may be required to install your own work depending on the scale and complexity of your proposal. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £15 admin fee per artist (one payment per artist regardless of number of selected works). This must be paid by bank transfer or payment link.

All wall works should come ready to be hung/ installed.

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

We can recommend couriers if you do not have your own contracts. Please email admin@visualartsscotland.org for advice on this matter. 

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. 

IMPORTANT:

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Please note that works requiring bull dog clips are not permitted, we welcome the following types of fixings: screws, pins, magnets (if the piece allows magnets to be used effectively). No bulldog clips or similar will be permitted and works delivered with this requirement will be rejected on site.  

Plinth and Display Equipment

Artists maybe be required to provide their own floor-standing plinths or display equipment at the time of delivery - VAS has limited plinths or display solutions. 

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and the Terms and Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at The Royal Scottish Academy Building, The Mound, Edinburgh, EH2 2EL, open to the public between the following dates 15th February - 11th March 2026

Restrictions
Up to two works of maximum framed size 154cm x 154cm or 5' x 5'.

Image Uploads
Image files should be JPG or PNG and no more than 5MB in size. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
All exhibitors will be charged a commission of 40% on the sale price of work sold in the Exhibition. Please take this into account when pricing your work. All works must be for sale.  Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Data Protection & Physical Submissions   

Works should be physically submitted 8th February 2026 between 10am-4pm, clearly marked ‘This Way Up’. A label will be emailed to you, please attach this to the back of your work. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.
Please also attach a permanent label to your work with name, title, price and a contact phone number. Green labels for Members will also be available in the gallery and can be completed if you are dropping your work off in person.

Data Protection forms will be emailed to everyone prior to physical submission. Please print this off, complete, and attach to the back of your artwork.

Hanging Fee

If your work is preselected there will be a £10 hanging fee for each work. Our preference is for BACS transfer which can be made to our account name 'RSW SCIO', sort code 80-22-60, account number 2677 0967. If this isn't possible, payment of hanging fees can also be made by cash or card at the RSA building on delivery of your work or sent in an envelope with the art courier delivering your work. Hanging fees are refunded if the work is not hung in the show.

Insurance
You are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the RSW will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
You are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.

No works can be removed until the Exhibition closes under any circumstances.  All works must be uplifted on the dates stated.  There is no storage of any kind at the RSA building and the RSW will not be responsible for storage of any uncollected works.  Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week.

All works must be delivered to the South Entrance (facing National Galleries), Royal Scottish Academy Building, The Mound, Edinburgh. There is no vehicle access at the RSA. Artists should make every attempt to use carriers or to come on foot/by public transport. Group deliveries can be arranged in advance with the Exhibitions Administrator. A registration number will be required and specific time for delivery arranged. 

Our recommended art couriers Scotland & UK 

–     Van GoGo2 (Stuart Horsburgh) – vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
–     Paul Gilzean – pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife, Perth)
–     Aardvark Art Services – www.aardvarkartservices.com (UK)
–     ArtCargo - https://artcargo.co.uk/ (UK)
–     Picture Post – picture-post.webnode.com (UK)
 

Our recommended art couriers have stated they need artists to make arrangements with them to pick up by 31st December 2025.

Agreement

By submitting to the exhibition, you are deemed to accept and agree to the following:

You authorise The RSW to process, store, and utilise the data in your submission and agree that, images of your work can be freely used by The RSW for promotional and publicity purposes.

All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

You have read and understood these terms and conditions and by submitting this application you accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Entry Fees

Maximum number of submissions permitted per VAS member or NEW Vas Member = 4

1 Submission: £0

2 Submissions: £0

3 Submissions: £5

4 Submissions: £10

2 FREE – cost of submissions included in membership subscription - Please ensure you are a VAS Member with an up-to-date subscription. You can join vas via our website or emailing admin@visualartsscotland.org

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines.
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale.
• There are no restrictions on size, discipline or media.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for the first two submissions by any VAS Members.
• A One-Off £15 Hang Fee is charged per artist. Payment must be made via bank transfer or Stripe link when requested via email upon final confirmation of participation.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Restrictions

Work submitted must have been completed within the last four years.

Work that has been shown in the RSA in the last 3 years previously must not be submitted. 

No reproductions or copies of any kind will be accepted.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

You may be required to install your own work depending on the scale and complexity of your proposal. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £15 admin fee per artist (one payment per artist regardless of number of selected works). This must be paid by bank transfer or payment link.

All wall works should come ready to be hung/ installed.

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

We can recommend couriers if you do not have your own contracts. Please email admin@visualartsscotland.org for advice on this matter. 

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. 

IMPORTANT:

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Please note that works requiring bull dog clips are not permitted, we welcome the following types of fixings: screws, pins, magnets (if the piece allows magnets to be used effectively). No bulldog clips or similar will be permitted and works delivered with this requirement will be rejected on site.  

Plinth and Display Equipment

Artists maybe be required to provide their own floor-standing plinths or display equipment at the time of delivery - VAS has limited plinths or display solutions. 

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and the Terms and Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Please print out this information for reference to prevent unnecessary enquiries.

General Information
The exhibition will be held at the Mall Galleries, The Mall, St. James, London SW1.

Eligibility
Submissions of work are invited from visual artists working in any medium which demonstrate evidence of drawing.

Artwork Types
The SGFA exists to promote fine art drawing skills, to this end the selection committee will be looking for strong evidence of drawing in the work submitted.

Work that is eligible for submission includes: Any original artwork which demonstrates evidence of drawing by hand  in any medium, monochrome or colour - pencil, watercolour, oils, coloured pens and pencils, pen and ink, pastels and oil pastels, charcoal, conté, or any of the forms of original printmaking and 3-Dimensional work.

Size of Pictures based on outside frame measurements:
Pictures up to 65 cm x 65 cm count as 1 work = £20.
Pictures between 65 cm x 1.30 m count as 2 works = £40 (largest dimension)
Pictures over this size count as 3 works = £60 and are at the Council's discretion.
Please select the entry number accordingly at the start of the entry process to make the correct payment. Oversized artworks submitted with incorrect payment will not be hung.

Restrictions
Work that is NOT eligible includes:

Digital imagery generated by computer.

Giclee prints and all other reproductions and facsimiles.

Work shown previously at Mall Galleries.

Work that is more than three years old.

Any work that might infringe on copyright law or is an identifiable reproduction of another’s composition (regardless of media) even with copyright waiver, or if the permission of the artist has been obtained.

All work must be for sale.

Pricing for framed work must observe minimum prices: Paintings and drawings £300; edition prints £180

Instructions for selected framed work

All framed work must be presented unpacked, labelled and ready for hanging.

Work must be labelled on the back in BLOCK CAPITALS with: Name of Artist, Title, Medium, Price.

Framing must be robust and sealed.

All metal attachments must be removed before delivery. Works should be sufficient to withstand mirror plating for hanging purposes. There should be no projections whatsoever from the back or front of the works. This is to prevent damage to other works. 

Metal frames and clip frames are inadmissible. Metal frames and clip frames are inadmissible. Elaborate framing such as yellow gold (including carving/egg & dart moulding) and/or coloured mounts are not acceptable.

All framing must be of a professional standard and without damage. Backing boards must be taped in place.

The SGFA reserves the right to reject any work which has framing unsuitable for hanging, or is presented in an unacceptable condition.

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions.

Pricing
Work selected for exhibition must be for sale. Commission of 40% will be charged for non-member sales. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Mall Galleries. 

Hand-in will be on a Saturday at the stated times. 

Courier deliveries will also be accepted on the Friday before hand-in.

The gallery will no longer accept early deliveries of work as there have been problems with tracing work at the hand-in and hang. If artists are unable to deliver or collect their work on the day, they will need to make their own arrangements with Art Moves of Chelsea, where there will be a charge for storage and delivery/collection. Contact Sharon at Art Moves of Chelsea, Chelsea Self Storage, Blantyre Street, London, SW10 0EQ, for details.  Tel: 020 7352 7492.

All packaging materials must be removed after delivery as no gallery storage is available for this, and brought back at collection. 
Work not collected at the stated times will be transported to Art Moves of Chelsea and subject to a weekly charge. 

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Work must not have been exhibited previously in London.

Works should not be larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Acceptable media: Painting, sculpture, drawing and original prints (excluding photography).

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Submission fees support the not-for-profit programme at Mall Galleries. The gallery is home to visual arts charity, the Federation of British Artists (Registered Charity Number 200048).

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing. 

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of works, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers:

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
info@aardvarkartservices.com
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists: 

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £300, except for prints – framed £180, unframed £120. (Buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT (please note that where foundry fees apply, foundry costs will be deducted before commission is calculated). If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work.

Artists without a UK residence are classified as NETPs (Non-Established Taxable Persons) and must register with HMRC (HM Revenue & Customs) for a UK VAT number in order for their work to be included in the exhibition. If selected for the exhibition, you must supply us with your UK VAT number before the Receiving Day, otherwise your work may be withdrawn.

More information about UK VAT registration can be found under Section 9 at https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-…

If you have any questions, please contact HMRC directly on their VAT Helpline on Telephone 0300 200 3701, or, if calling from abroad, +44 2920 501 261.

Please note: the registration process can take up to 4 weeks so please allow enough time to register.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The exhibition will be held at the Himalayan Garden & Sculpture Park in North Yorkshire during its open season for 2026 and will be set alongside its permanent collection of 90 outdoor sculptures and land art.

Eligibility

Submissions of work are invited from visual artists working in any medium suitable for an outdoor environment. Work must be of the artist’s own creation and contain a statement about the artwork.

Restrictions
Robust enough for outdoor display 
Need to supply own base/stand if required
No cement fixing into ground
Consideration to decommissioning

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Submission Procedure

Submission is by online entry through the OESS only.

PLEASE NOTE the images and descriptions entered on your application will be used for the online gallery, please make sure names, titles, descriptions and prices of your pieces are correctly entered on your application.

Pricing

Works may be for sale or not for sale - with buyers dealing directly with the artist concerning payment. There is NO commission to pay on a sale to the organizers.

All pieces (including those sold) must stay in situ until the end of the exhibition on Sunday 1st November 2026

Communications

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected. Once selected, the Himalayan Garden will contact you to discuss installation requirements within the garden & park. 

The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance

Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and the organisers will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection

Artists are responsible for the delivery and collection of their work and help will be provided with installation within the garden. All packaging materials must be removed after delivery and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into. I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers and associated organizations for promotional and publicity purposes.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation. I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
ScotArt 
St. Margaret’s House
151 London Road
Edinburgh, EH7 6AE

Eligibility
Submissions of work are invited from visual artists working in any medium...

Restrictions
All entries must be less than 1 meter in any one direction including frame...

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. 15% Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

Online Selling
If 'Online Selling' is used and artworks are not delivered to the gallery, artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.
If a buyer makes a purchase via the online gallery the organisers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Works must have been completed within the last two years and should not have been previously shown in London.

Works should not be larger than 240 cm high and 150 cm wide including the frame. The Selection Committee has the right to exclude paintings that are over this limit.

All works must be an original creation by the artist.

Acceptable media: Watercolour or water-soluble mediums including watercolour, watercolour pencil, acrylic, ink or gouache (excluding water-soluble oils) on any appropriate support.

Please specify the type of support (for example paper, board, wood, parchment, etc) as well as the medium.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £6). 

Submission fees support the not-for-profit programme at Mall Galleries. The gallery is home to visual arts charity, the Federation of British Artists (Registered Charity Number 200048).

Presentation

All paintings must be well presented, and should be suitably framed (no metal or clips frames are permitted) and glazed with picture glass (except in special circumstances as below, or by prior arrangement with the RI).

Glazing in perspex and other similar transparent acrylic materials may be accepted, but only on works arriving from abroad or large works in frames exceeding 100 cm on the longest side.

All works submitted to the exhibition should be framed unless there is a genuine aesthetic or technical reason for the work to remain unframed. If entering unframed work, please indicate it will be unframed in the artwork description. Artists entering unframed work do so at their own risk.

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing in a light or medium colour. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers: 

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists: 

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Institute. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, not as shown online, or in the opinion of the Selection Committee as not being in the spirit of watercolour painting, then these will be withdrawn. All withdrawn artworks will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £350.

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work.

Artists without a UK residence are classified as NETPs (Non-Established Taxable Persons) and must register with HMRC (HM Revenue & Customs) for a UK VAT number in order for their work to be included in the exhibition. If selected for the exhibition, you must supply us with your UK VAT number before the Receiving Day, otherwise your work may be withdrawn.

More information about UK VAT registration can be found under Section 9 at https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-…

If you have any questions, please contact HMRC directly on their VAT Helpline on Telephone 0300 200 3701, or, if calling from abroad, +44 2920 501 261.

Please note: the registration process can take up to 4 weeks so please allow enough time to register.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists.

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party.

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy