Eligibility

Any artist over 18 may submit, in the UK, EU, and outside the EU.

Artists may enter a maximum of six works each, from which up to three works per artist may be selected.

Acceptable media: Paintings, drawings, and original framed prints (excluding photography). Note that sculpture is not admissible.

Work must have been completed in the last two years and must not have been exhibited in London previously.

Works should not be larger than 2.4m along the longest dimension.

All works must be an original creation by the artist.

The NEAC Climate Emergency Prize: The NEAC Annual Exhibition 2025 offers several prizes including The NEAC Climate Emergency Prize: an award of £2,000 for an artwork that addresses the theme of the climate crisis and a prize of £500 for a runner up. If you would like your work considered for the prize, please write "Climate Emergency Prize" in the artwork description field when you submit.

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under.

The submission fee includes free admission to the exhibition (normally £5).

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing.

Metal frames, unprotected glass edges and clip frames are inadmissible.

Please remove all fittings and fixings from the back of works, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging.

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD.

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers:

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists:

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the NEAC.

For an outline of the submission and selection process, please see ‘How to Submit’ (here).

If works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

Work must have a minimum sale price of £300 (framed prints: £180, unframed prints £120 - buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Mall Galleries in The Mall near Admiralty Arch.

Eligibility
Submissions of work are invited from visual artists working in any two or three-dimensional artwork except for photography and giclee printing (or similar). Work previously exhibited at the Mall Galleries is not permitted. Work exhibited in the recent SBA online exhibition is permitted.

All work must be original and not copied. However, work copied from a photograph will be allowed provided the photographer is credited and permission has been given by the photographer to use the image as reference.

Submission Procedure
Submission is by online entry only.  The maximum number of entries per artist is six.  Please click on the link from our website and follow the instructions. Please note refunds will not be given in the event of work not being selected. 

Pricing and Commission
Work selected for exhibition must be for sale. There is a minimum sale price for work less than 40cm on the longest side of £395 and a minimum price of £495 for work over 40cm on the longest length. 

Commission is payable to the Society as follows:

It will be assumed that the stated sale price includes the cost of any frame and the commission.  Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided.

Once work has been submitted online to the SBA via the OESS entry system, any sale then made before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.

Overseas artists, if your work is sold at the exhibition you have a responsibility to register and account for UK VAT with HMRC. See our website for more information. 

Measurements
You must provide the framed measurements of the work in centimetres.  This is for inclusion in the catalogue, as well as to aid in the selection process and for planning the hang.

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if their work has been preselected; if so they will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Final inclusion in the exhibition is at the discretion of the exhibition organisers and our curators.

Image Quality and Framing
It is very difficult to assess work from poor photographs so please submit scans or very good photographs to show your work at its best.  Good results can be obtained with tablets and mobile phones, but take care to ensure that there is sufficient light (especially when the background appears as grey on a photograph), that the image is in focus, there are no reflections through glass, or bad angles from work being propped up.  

The Selection Committee encourages artists to choose simple plain mounts and wooden frames (which can accommodate mirror plate fixings) that will not detract from the work or interfere with adjacent works in the exhibition; poor presentation may prejudice acceptance. Work framed with clips is not admissible. 

Acrylic ‘glass’ may be used for oversized work and for work submitted by overseas artists, as supplied by a framer, and it must be of good display quality and be free from scratches and be as scratch resistant as possible. Artglass or similar which minimises reflections is acceptable.

Please remove any fittings and rings from the back of your frames.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.
 

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If applying from overseas, please consider how you will deliver to and collect work from the exhibition venue at the required times. Work not collected at the stated times will be subject to a daily charge of £10.

Exhibition Catalogue
All exhibitors will have their painting/s displayed in the catalogue for the show. SBA members only will be entitled to a catalogue free of charge when visiting the show on production of a membership badge.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following :

• The decision of the Selectors on all matters Is final and no correspondence will be entered into.
• I understand that the Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• I authorise the Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by the Organisers, the Gallery and associated organisations for promotional and publicity purposes.
• All information provided by me is true and accurate and the work submitted is wholly of my own creation.
• I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy