General Information

The Creative Freedom exhibition will be held at the John Muir Trust’s ('the Trust') Wild Space visitor centre in Pitlochry – Station Road, Pitlochry, PH16 5AN. If you are selected to feature in our exhibition in spring 2024, you will be contacted and asked to send or deliver your work (at your own expense). For selected artwork, the John Muir Trust reserves the right to exhibit work in a style and dimension best suited to the space in which it will be exhibited. Further information can be found below.

Artists must look to address the theme "what does freedom for wild places mean to you?"

Eligibility

Submissions of work are invited from UK-based (includes Northern Ireland) artists of any background. Entries must be uploaded digitally, either as links (multimedia), originals or as photos of work (e.g. photos of 2D/3D art). Work must be of the artist’s own creation and contain a statement about the artwork. 

Artists aged 16-years-old and under are eligible to enter the Junior categories. Artists aged under 13-years-old must have their artwork submitted by a parent or guardian. Group entries for U13s must be submitted by an adult (e.g. teacher, instructor) who has the express consent of the parents or guardians of those children involved. Group entries may be submitted under the name of the organisation or institute.

Those aged 17-years-old and above must enter the adult categories.

Collaborative pieces (maximum two artists) are welcome in Adult and Junior categories. Simply select this when entering details.

Group submissions should feature single artworks created by three or more individuals. 

Competitions and prize draws are not open to employees (or members of their immediate families) of the John Muir Trust, or to judges of the call.

Category Information

Writing

• Note: Written entries still require an accompanying image to be submitted. Your entry will not be judged on this image.
• Writing entries should be a maximum of 1000 words
• Entries are encouraged in all languages but must be accompanied with an English translation
• Entries are welcome as prose, poetry, or reportage journalism
• Entries should be titled, and file names must reflect the title and author name

Photography

• Image files should be JPEG or PNG
• File sizes should be under 5MB large
• Original files should be minimum of 15 megapixels to be adequately displayed
• Entries can be digital or film, but must be uploaded as digital files to OESS
• File names should contain a title and the artist’s name

2-dimensional artworks

• Entries welcome for 2D artworks in any medium (e.g. textiles, printmaking, oils, acrylics)
• '2D' is artwork which can be laid flat or hung flat to a wall and is not free-standing
• Entries should feature images of your work as JPEG or PNG
• Entries may be any size, but the John Muir Trust reserves the right to exhibit artworks in a way befitting the Gallery space or to request prints of different sizes. For original pieces, we recommend artworks no larger than A1.
• File names should contain a title and the artist’s name
• If you are unsure which category to enter, or have queries about sizing, contact us at creativefreedom@johnmuirtrust.org

3-dimensional artworks

• Entries welcome for 3D artworks in any medium (e.g. woodwork, plaster, metalwork, paper)
• '3D' is considered as artwork which has a three-dimensional element to it. This can be free-standing or hung (e.g. on string from a ceiling).
• Entries should feature images of your work
• Entries may be any dimension, but the John Muir Trust reserves the right to exhibit artworks in a way befitting the Gallery space or to request photos/videos to feature the artworks on-screen. For original pieces, we recommend artworks no larger than 1m3
• File names should contain a title and the artist’s name
• If you are unsure which category to enter, or queries about sizing, contact us at creativefreedom@johnmuirtrust.org

Multimedia

• Entries welcome in video and audio formats (e.g. podcast and spoken word)
• Entries should be no longer than 5 minutes
• If your entry features music, you should have the rights to be able to use this. If you are selected, you will be asked to provide evidence.
• Entries are encouraged in all languages but must be accompanied with an English translation or subtitles
• Entries should be submitted as a link. Follow the instructions on the platform
• If you are unsure about your entry, please contact us at creativefreedom@johnmuirtrust.org

Consent

Any entries featuring identifiable individuals must be produced with the consent of the individuals involved. If your artwork is selected to feature in the exhibition, you will be required to show evidence of this consent from the persons involved.

Submission Procedure

Submission is by online entry only. Entries should contain a statement about yourself and the artwork to explain your interpretation of freedom for wild places.

Selection

The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Selections will be made for:

• Overall winner across all categories, excluding Group entries
• Winner for each category (both adult and junior), alongside highly commended entries
• Group winner (across categories), alongside highly commend entries

Our selectors are:

• Writing - Polly Pullar
• Photography - Andy Howard
• 2D artwork - Liz Myhill
• 3D artwork - Roberta Fulford
• Multimedia - Stuart Kenny
• Group entries – Rebecca Logsdon

The Trust reserves the right to amend this list of selectors at any time.

Timings

The timings for this exhibition call are as follows:

• Submissions open: 15 September 2023 at noon
• Submissions close: 30 November 2023 at noon
• Judging closes: 26 January 2024
• Winners announced publicly: 9 February 2024
• Artwork delivered to Gallery by: 10 March 2024
• Private viewing: 16 March 2024
• Exhibition open: 16 March 2024 to 30 April 2024
• Collection of artworks or shipment of sold items: 1 May 2024 to 31 May 2024

Further details can be found below. The John Muir Trust reserves the right to amend these timings as it sees fit. No submissions will be accepted after the deadline of 30 November 2023 at noon.

Communications

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been pre-selected and will be asked to download and print their application details to be delivered with the artwork. The John Muir Trust may contact you to discuss matters relating to your entry, as well as display plans.

Exhibition

Selected artworks (overall winner, category winners, highly commended entries) will first be considered for the physical exhibition in our Wild Space visitor centre in Pitlochry in accordance with the above entry requirements, as well as an online exhibition hosted by OESS. The John Muir Trust will contact artists if changes are required to feature chosen artworks in the physical exhibition. If artworks are unable to be featured in our visitor centre, they will be featured in the online gallery, alongside other notable works selected by the judges.

Sales

Artists are welcome to label their submissions as 'for sale' or 'Not For sale'. There is no preference for either in the selection process. Items listed for sale should be valued at a minimum of £100. Artworks will only be sold in the physical exhibition in the Wild Space in Pitlochry. Items will be sold under The John Muir Trust Trading Company LTD. To support its charitable objectives, The John Muir Trust Trading Company LTD shall claim a 25% commission for items sold during the exhibition (16 March 2024 to 30 April 2024). The artist will receive the income from the sale, minus commission, within 60 days of the exhibition closure, and when the buyer is in receipt of the artwork.

Items will only be sent to buyers after the exhibition closes on 30 April 2024. At this point, buyers can collect the items from the Gallery or arrange postage at the time of purchase. This is limited to UK residents only.

Insurance

If an item is lost, damaged, or destroyed whilst in the care of the John Muir Trust, the Trust shall notify the Artist immediately and shall be liable to pay them the stated retail price. If you have listed your items as ‘Not for Sale’ and are selected for the exhibition, we will request a retail price for the sake of insurance.

Delivery and Collection

Artists are responsible for the delivery and collection of their work at the Gallery at a mutually agreed time, and responsible for postal insurance. Artwork must be received by 10 March to feature in the exhibition. Please consider how you will deliver and collect your artworks within the required times. Work should be collected within 30 days of the exhibition ending (1 May to 31 May 2024) unless sold.

Display

Artists selected for Gallery exhibition are responsible for the presentation and framing of their artwork. 2D and Photography items should be displayed in neutral frames and hangs, with sculptural pieces displayed with consideration for visitor safety and artwork protection. The John Muir Trust reserves the right to exhibit items in a manner appropriate to the Wild Space visitor centre, with consideration for visitor safety and prevention of damage to the Gallery. Writing and Multimedia entrants will be contacted by the John Muir Trust to discuss appropriate display options.

Intellectual Property

Artists will retain intellectual copyright over the work they produce but, as outlined in the below agreement, acknowledge the John Muir Trust and its associated organisations can use artworks submitted to the exhibition for promotional and publicity purposes free of charge.

Agreement

By submitting to the exhibition, you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.

I understand The John Muir Trust reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise The John Muir Trust To process, store, and utilise the data in my submission and agree that images of my work can be freely used by The John Muir Trust, The Wild Space, and associated organisations for promotional and publicity purposes.

I agree to the John Muir Trust’s Privacy Policy outlined on its website, and it's general Terms and Conditions.

All information provided by me is true and accurate and the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

1. THE ARTIST

1.1 The competition is open to all artists over 18 years. A third party (e.g. gallery, agent or other representatives) may submit work on behalf of the artist, but the third party must confirm that they have the full permission of the artist to enter their work. If you are so authorised, You agree to be bound by these Terms and assume the liabilities set out in these Terms.

1.2 The competition is open to international artists.

2. THE WORK

2.1 The Work must be made on paper or card or of paper or card. This includes works printed, painted, or drawn on paper or card; 3D sculptures made of paper or card; 2D works made of paper or card e.g. collage.

2.2 The Work must be available until May 2024.

2.3 The Work must have been made in the last three years.

2.4 The Work must be for sale.

2.5 The size of the Work to be provided is the exterior frame size, or in the case of sculpture, the longest measurement. The framed Work must not exceed the specified size limit of 100 cm in any direction.

3. INADMISSIBLE WORK

3.1 The following types of work are inadmissible:

3.1.1. Photography of any kind.

3.1.2. Giclee prints.

3.1.3. Work not made on or of paper or card.

3.1.4. Work which has already been exhibited.

3.1.5. Work made over three years ago.

3.2 We DO accept Editions. All printed editions submitted must include the edition number.

4. THE SUBMISSION PROCESS

4.1 All work must be submitted online. The selection from online entries will take place, after which works should be delivered to The Gallery at Green & Stone, London.

4.2 Upload images of work at www.thegalleryatgreenandstone.oess1.uk between Monday 29 July 2023 and Friday 1 December 2023, noon [Note: Images must be in JPEG format and under 5MB]

4.3 Check www.thegalleryatgreenandstone.oess1.uk from 6 PM on Friday 8 December 2023 to see if your work has been selected.

4.4 No changes can be made to your application once the deadline has passed.

4.5 If selected, deliver your work  on Wednesday 10–Thursday 11 January 2023, 10AM to 5PM to The Gallery at Green & Stone

4.6 You must not submit any work if you cannot make these dates. In submitting work, the artist hereby accepts that they will be able to make all of these dates. If you cannot make these dates you will not be refunded.

4.7 All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

5. PHOTOGRAPHY OF WORK

5.1 Please shoot the Work in natural light on a light background making sure you show all edges of the Work.

5.2 The images you submit will be the final images used for the online catalogue — please make sure they are accurate and high-quality photos.

5.3 Submission of low-quality, incorrectly taken photographs may lead to the Work being excluded from the judging.

5. 4 Editing of images will lead to immediate disqualification of the Work.

6. THE SELECTION

6.1 All selections shall be made by Green & Stone as it sees fit at its sole discretion.

6.2 All works will be judged anonymously, and there will be no segregation by country, genre or style etc.

6.3 No feedback will be provided to successful or unsuccessful applicants.

7. FRAMING AND GLAZING

7.1 All selected two-dimensional works must be framed upon delivery to the Gallery.

7.2 The Work must be framed in a simple, neutral-coloured frame (white, black or light oak). If you would like to frame your work in something different, please email thegallery@greenandstone.com to check your choice.

7.3 Only simple white and off-white (not cream) mounts are acceptable. If selected work arrives mounted in a coloured, black or elaborate mount, this will be changed at the expense of the artist.

7.3.1.Float mounts are accepted as long as they abide by the colours above.

7.4 Metal, glass and perspex clip frames are not acceptable. Glazed Works with unprotected glass edges are inadmissible. Diffused picture glass is unacceptable. 

7.5 Framing of works is the artist's responsibility and must be carried out before delivery.

7.6 All works must be exhibition-ready. Suitable hanging fixtures should be supplied, sufficient to carry the weight of the work. We accept D-rings and wire. We do not accept mirror plates.

7.7 Artists are reminded that it is highly recommended that the exhibiting artists insure with a reputable insurance company their works of art for their market value.

7.8 The Gallery is at liberty to change any frame delivered to the Gallery if it does not abide by these terms. This will be at the expense of the artist. Before payment is required, the Gallery will contact the artist.

8. DELIVERY OF WORKS

8.1 Works should be delivered unwrapped with forms and labels. Please complete all labels carefully and attach them to the Works. In particular, please attach labels to the back of picture frames and to the bottom of sculptures. The exhibition catalogue is compiled from the information on the form you provide when you submit digitally so please complete it accurately.

8.2 Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

8.3 Upon delivery of the Work, the Artist must provide their card details (Card Number, Expiry Date, CVS code). This is a precautionary measure taken by the Gallery to ensure the Artist collects their work should it remain unsold at the end of the Exhibition. See clause 9.2 below.

9. COLLECTION OF WORKS

9.1 Dates for the collection of Works will be published on the Gallery at Green & Stone Website. These are the ONLY days that Works can be collected from Green & Stone. Please ensure arrangements are made for your Work to be collected on the specified days. Please note that we cannot wrap Works for collection. If you pay for an entry and then realise you cannot make these dates you will NOT receive a refund.

9.2 Any uncollected Works will be removed from Green & Stone after the collection days and stored by an independent courier company at the artist's expense.

9.3 The Gallery can give no information or warranty as to storage charges made by any other company.

9.4 If the Works are not collected or claimed by, or on behalf of, the relevant artist within 3 months of the last collection day (see clause 9.1 above), Green & Stone will be entitled to destroy, sell, or otherwise dispose of the Works without consent and without prior notification to the artist. The artist hereby agrees that it will not be entitled to any compensation due to the aforementioned destruction, sale or disposal of the Works by Green & Stone per this clause.

10. PRICING AND COMMISSION

10.1. Work selected for exhibition must be for sale. Commission is charged by the Gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT.

10.2. Green & Stone will charge a 35% commission on the total price paid for:

10.2.1. Works;

10.2.2. commissioned Works; and

10.2.3. any copyright in and to such Works sold or licensed;
before, during, or as a result of an exhibition managed by the Exhibition Administrators.

10.2.4. Once work has been submitted to Green & Stone, any sale affected by Green & Stone before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.

10.3.The price of Works stated must include the commission of 35% plus VAT. If the artist of the Works is registered for VAT, then the VAT due on the selling price of the Works should be included in the price entered on the form.

10.4.The price for the Works provided is the catalogue selling price and is the price that the Works must be sold. This price can only be changed by prior written agreement between Green & Stone and the artist of the relevant Works. Green & Stone reserve the right to query the price of Works.

11. INTELLECTUAL PROPERTY RIGHTS

11.1. By submitting Your Work(s), You confirm that the Work(s) is free and clear of any liens, claims, encumbrances or restrictions, that the use of the Work(s) under these Terms will not infringe upon or violate the rights of any person or entity, and that to the best of Your knowledge and belief the Work(s) has not been exported from any country and shall not be imported into the United Kingdom in violation of any applicable laws or regulations.

11.2. If You do not own all of the rights, title and interest in and to the Work(s), You must expressly inform Green & Stone in writing of all relevant details concerning all other third parties rights to the Work(s). You shall indemnify Green & Stone against all losses, liabilities, costs and expenses in respect of claims made by third parties alleging partial or total ownership of the Work(s) or any rights in the Work(s), including intellectual property rights.

11.3.Green & Stone have the right to copy and/or reproduce the Works and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the sale of the Works, for educational and public workshops, and for general marketing or promotional purposes, and other related activities, including without limitation the incorporation of images of the Works within promotional and marketing materials, postcards, catalogues, posters, DVDs, on Green & Stone’s websites, in workshop presentations and on information screens throughout the exhibiting gallery and any media now known or hereafter devised.

12. LIABILITY

12.1. By submitting Your Work(s), You confirm that the Work(s) is in a condition to withstand normal rigours of handling and display at Green & Stone. Whilst we will always do our very best to ensure the safety and security of your work, Green & Stone is not liable for any damages to artwork or frames that may occur whilst artwork is in our gallery.

12.2. Green & Stone undertake no responsibility whatsoever for any loss of, or any damage to, Works entrusted to them, whether arising from fire, default, error, neglect or theft by carriers, packers or other persons and whether in their own employment or not, or otherwise howsoever and all goods are at artist owner’s risk absolutely and Green & Stone excludes all liability to the maximum extent permitted by law. THE GALLERY IS USED FOR VARIOUS PURPOSES AND YOU ARE ADVISED TO INSURE YOUR WORKS AGAINST ALL RISKS.

12.3.If You are submitting Work(s) from abroad then taxes may be levied at the port of entry into the UK. You will not list Green & Stone as the importer of the Work(s). You agree to indemnify Green & Stone for any charges or taxes incurred by it as a result of (1) the importing of the Work(s) for the purposes of display in the Exhibition and (2) for any back taxes due from You to HMRC on or arising from any sale of the Work(s).

13. PERSONAL DATA

13.1.Green & Stone will hold the personal data supplied by the artist on the submission form, in accordance with the General Data Protection Regulation (GDPR). It will only be used for administering exhibitions, commissions and prizes and will not be transferred to a third party without the consent of the artist, subject to clause 13.2 below.

13.2.Unless expressly written to the contrary, the artist hereby consents to Green & Stone providing third parties with his or her contact details where such third parties might be interested in buying, commissioning or licensing the rights in and to, the Works.

14. REFUSAL, WITHDRAWAL OR DISQUALIFICATION OF WORK

14.1. Green & Stone may accept or decline any Work(s) submitted for the Exhibition entirely at its own discretion. Green & Stone’s decision is final.

14.2. Green & Stone reserves the right to deny admission or withdraw a Work(s) from the Exhibition if for any reason the Work(s), or any circumstances surrounding the display of the Work(s), appears to Green & Stone to expose it to potential or actual damage to its reputation, risk of legal proceedings or enforcement including, without limitation, the alleged breach of third party intellectual property rights.

14.3.Green & Stone reserves the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions.

AGREEMENT

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held online only

Eligibility
Submissions of work are invited from visual artists working in any medium.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Online Selling
If 'Online Selling' is used and artworks are not delivered to the gallery, artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.
If a buyer makes a purchase via the online gallery the organisers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Please print out this information for reference to prevent unnecessary enquiries.

General Information
The exhibition will be held at the Mall Galleries, The Mall, St. James, London SW1.

Eligibility
Submissions of work are invited from visual artists working in any medium which demonstrate evidence of drawing.

Artwork Types
The SGFA exists to promote fine art drawing skills, to this end the selection committee will be looking for strong evidence of drawing in the work submitted.

Work that is eligible for submission includes: Drawings in any medium, monochrome or colour - pencil, coloured pens and pencils, pen and ink, pastels and oil pastels, charcoal, conté, etc. Any work based on photographs must have the photographer's permission.

Size of Pictures based on outside frame measurements:
Pictures up to 65 cm x 65 cm count as 1 work = £20.
Pictures between 65 cm x 1.30 m count as 2 works = £40 (largest dimension)
Pictures over this size count as 3 works = £60 and are at the Council's discretion.
Please select the entry number accordingly at the start of the entry process to make the correct payment. Oversized artworks submitted with incorrect payment will not be hung.

Any original artwork which demonstrates evidence of drawing by hand: - original printmaking, watercolours, acrylics, oils and 3-Dimensional work.

Restrictions
Work that is NOT eligible includes:

Digital imagery generated by computer.

Giclee prints and all other reproductions and facsimiles.

Work shown previously at Mall Galleries.

Work that is more than three years old.

Any work that might infringe on copyright law or is an identifiable reproduction of another’s composition (regardless of media) even with copyright waiver, or if the permission of the artist has been obtained.

All work must be for sale.

Pricing for framed work must observe minimum prices: Paintings and drawings £300; edition prints £180

Instructions for selected framed work

All framed work must be presented unpacked, labelled and ready for hanging.

Work must be labelled on the back in BLOCK CAPITALS with: Name of Artist, Title, Medium, Price.

Framing must be robust and sealed.

No hooks are required. Works should be sufficient to withstand mirror plating for hanging purposes. There should be no projections whatsoever from the back or front of the works. This is to prevent damage to other works.

Metal frames and clip frames are inadmissible. Elaborate framing and/or coloured mounts are not acceptable.

All framing must be of a professional standard and without damage.

The SGFA reserves the right to reject any work which has framing unsuitable for hanging, or is presented in an unacceptable condition.

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions.

Pricing
Work selected for exhibition must be for sale. Commission of 40% will be charged for non-member sales.  It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Please note: Non-members and Affiliates may submit up to 5 artworks in total of which only a maximum of 3 works will be accepted.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artist's risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Mall Galleries. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times. In the event of damaged work arriving at the gallery, this is entirely at the responsibility of the artist.
Work not collected at the stated times will be transported to Art Moves of Chelsea and subject to a weekly charge. 

If selected, your work must be delivered and collected directly to/from the Mall Galleries. Or you can make your own arrangements with Art Moves of Chelsea where there will be a charge for storage and delivery/collection at your own cost. Also Art Moves will charge per week for late collection at your own cost.

Contact Sharon at Art Moves of Chelsea, Chelsea Self Storage, Blantyre Street, London, SW10 0EQ, for details.  Tel: 020 7352 7492.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

• Any artist over 18 may submit, in the UK, EU, and outside the EU.
• Acceptable media: Painting, sculpture, drawing and original prints.
• A maximum of six works may be submitted, from which a maximum of four works may be selected.
• Work must not have been exhibited previously in London.
• Works should not be larger than 2.4m along the longest dimension.

Entry Fee

• There is a non-refundable submission fee of £20 per work for standard entries and £14 per work for artists aged 35 or under. The entry fee includes free admission to the exhibition, normally £5.

Presentation, Delivery & Collection

• Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm size 6 screws.
• No hooks are required and there should be no projections whatsoever from the back of the works. This is to prevent damage to other works.
• Metal frames, clip frames, and diffused picture glass are inadmissible. Frames and mounts of an unusual colour, size or design may prejudice the chance of selection.
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery. We are unable to wrap works or provide wrapping materials for any works being returned.
• Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense.
• If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist.
• Artists are responsible for the full costs of delivery and collection.
• Artists sending work from abroad should use a picture carrier. Many artists use Picture Post Art as they offer a packing and delivery service for our exhibitions (we do not accept any liability for their services). Picture Post Art - Tel: 07833 450788 / Email: info@picturepostcompany.co.uk

Selection

• The Selection Committee is formed of artist members of the Society and is rotated annually.
• Selectors' decisions are final and we are unable to offer feedback.
• If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be rejected. All rejected artworks will need to be collected from Mall Galleries by the artist at their expense.

Sales

• All work must be for sale.
• Minimum price: £300 (framed prints: £180, unframed prints: £120 - buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).
• Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition.
• The price of works must include commission of 45%+VAT (please note that where foundry fees apply, foundry costs will be deducted before commission is calculated). If an artist is registered for VAT, then the VAT due on the selling price of the works should be included in the price submitted.
• Once work has been submitted, any sale made by the gallery before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.
• The price provided is the selling price and is the price that the work must be sold at. This price can only be changed by prior written agreement between the gallery and the artist of the relevant work. The gallery reserves the right to query the price of works.
• International Artists: Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is sold at the exhibition you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. Artists without a UK residence (known as 'NETPs' - non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at http://www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?' Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Intellectual Property Rights

• All works must be an original creation by the artist.
• The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner.
• The gallery has the right to reproduce works in connection with the exhibition.

Personal Data

• The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However the gallery may provide third parties with an artist’s contact details in the course of administering exhibitions, commissions and prizes.

Liability & Indemnity

• The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at artist owner’s risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks.
• The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged the gallery’s liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently.
• In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator’s award shall not exceed the gallery’s maximum liability as above.
• Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

• Any artist over 18 may submit, in the UK, EU, and outside the EU.
• The Society welcomes paintings, drawings and original prints - including digital/iPad prints. Sculpture and photography are not admissible.
• Works should be based on a sitting or study of the human figure from life. We understand that artists may use photographs for assistance but the primary source should be from life.
• Work must have been completed in the last three years and not been exhibited in London previously.
• A maximum of 4 works may be submitted. A maximum of 3 works will be selected.
• Works should not be larger than 2.4m along the longest dimension.
• Artists accepted for exhibition will be invited to advertise portrait commissions through our Commissions service, on which a commission will be payable.

Entry Fee

• There is a non-refundable submission fee of £20 per work for standard entries and £14 per work for artists aged 35 or under. The entry fee includes free admission to the exhibition, normally £5.

Presentation, Delivery & Collection

• Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm size 6 screws.
• No hooks are required and there should be no projections whatsoever from the back of the works. This is to prevent damage to other works.
• Metal frames, clip frames, and diffused picture glass are inadmissible. Frames and mounts of an unusual colour, size or design may prejudice the chance of selection.
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery. We are unable to wrap works or provide wrapping materials for any works being returned.
• Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense.
• If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist.
• Artists are responsible for the full costs of delivery and collection.
• Artists sending work from abroad should use a picture carrier. Many artists use Picture Post Art as they offer a packing and delivery service for our exhibitions (we do not accept any liability for their services). Picture Post Art - Tel: 07833 450788 / Email: info@picturepostcompany.co.uk

Selection

• The Selection Committee is formed of artist members of the Society and is rotated annually.
• Selectors' decisions are final and we are unable to offer feedback.

Sales

• Although the exhibition is an excellent opportunity to sell work, works may be listed as not for sale.
• If for sale, works must have a minimum sale price of £300 (framed prints: £180, unframed prints: £120 - buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).
• Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition.
• The price of works must include commission of 45%+VAT. If an artist is registered for VAT, then the VAT due on the selling price of the works should be included in the price submitted.
• Once work has been submitted, any sale made by the gallery before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.
• The price provided is the selling price and is the price that the work must be sold at. This price can only be changed by prior written agreement between the gallery and the artist of the relevant work. The gallery reserves the right to query the price of works.
• International Artists: Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is sold at the exhibition you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. Artists without a UK residence (known as 'NETPs' - non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at http://www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?' Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Intellectual Property Rights

• All works must be an original creation by the artist.
• The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner.
• The gallery has the right to reproduce works in connection with the exhibition.

Personal Data

• The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However the gallery may provide third parties with an artist’s contact details in the course of administering exhibitions, commissions and prizes.

Liability & Indemnity

• The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at artist owner’s risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks.
• The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged the gallery’s liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently.
• In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator’s award shall not exceed the gallery’s maximum liability as above.
• Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

• Any artist over 18 may submit, in the UK, EU, and outside the EU.
• Acceptable media: Watercolour or water-soluble mediums including watercolour, acrylic, ink or gouache (excluding water-soluble oils) on any support.
• Please specify the type of support (for example paper, board, wood, parchment, etc) as well as the medium.
• All paintings must be well presented, and should be suitably framed (no metal or clips frames are permitted) and glazed with picture glass (except in special circumstances as below, or by prior arrangement with the RI).
• Glazing in perspex and other similar transparent acrylic materials may be accepted, but only on works arriving from abroad or large works in frames exceeding 100 cm on the longest side.
• All works submitted to the exhibition should be framed unless there is a genuine aesthetic reason for the work to remain unframed. If entering unframed work, please indicate it will be unframed in the artwork description. Artists entering unframed work do so at their own risk.
• Works should not be larger than 240 cm high and 150 cm wide including the frame. The Selection Committee has the right to exclude paintings that are over this limit.
• Works must have been completed within the last two years and should not have been previously shown in London.
• A maximum of six works may be submitted, from which a maximum of four works may be selected.

Entry Fee

• There is a non-refundable submission fee of £20 per work for standard entries and £14 per work for artists aged 35 or under. The entry fee includes free admission to the exhibition, normally £5.

Presentation, Delivery & Collection

• Frames must be robust enough to withstand mirror plating with 12mm size 6 screws for hanging purposes.
• No hooks are required and there should be no projections whatsoever from the back of frames. This is to prevent damage to other works.
• Metal frames and clip frames are inadmissible. Frames and mounts of an unusual colour, size or design may prejudice the chance of selection.
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery. We are unable to wrap works or provide wrapping materials for any works being returned.
• Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense.
• If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist.
• Artists are responsible for the full costs of delivery and collection.
• Artists sending work from abroad should use a picture carrier. Many artists use Picture Post Art as they offer a packing and delivery service for our exhibitions (we do not accept any liability for their services). Picture Post Art - Tel: 07833 450788 / Email: info@picturepostcompany.co.uk

Selection

• The Selection Committee is formed of artist members of the Institute.
• Selectors' decisions are final and we are unable to offer feedback.
• If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, not as shown online, or in the opinion of the Selection Committee as not being in the spirit of watercolour painting, then these will be rejected. All rejected artworks will need to be collected from Mall Galleries by the artist at their expense.

Sales

• All work must be for sale. Minimum price: £350.
• Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition.
• The price of works must include commission of 45%+VAT. If an artist is registered for VAT, then the VAT due on the selling price of the works should be included in the price submitted.
• Once work has been submitted, any sale made by the gallery before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.
• The price provided is the selling price and is the price that the work must be sold at. This price can only be changed by prior written agreement between the gallery and the artist of the relevant work. The gallery reserves the right to query the price of works.
• International Artists: Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is sold at the exhibition you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. Artists without a UK residence (known as 'NETPs' - non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at http://www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?' Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Intellectual Property Rights

• All works must be an original creation by the artist.
• The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner.
• The gallery has the right to reproduce works in connection with the exhibition.

Personal Data

• The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However the gallery may provide third parties with an artist’s contact details in the course of administering exhibitions, commissions and prizes.

Liability & Indemnity

• The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at artist owner’s risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks.
• The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged the gallery’s liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently.
• In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator’s award shall not exceed the gallery’s maximum liability as above.
• Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The first Scottish Landscape Awards exhibition will be held at City Art Centre, Edinburgh from 4 November 2023 to 3 March 2024, occupying two floors of the gallery.

Submission Procedure

Submission is by online entry through OESS only. Artists interested in submitting installations or virtual reality works are strongly advised to seek prequalification from the Scottish Arts Trust. Contact the Coordinator, Sara Cameron McBean at sara@scottishartstrust.org

Selection process

The judges will initially review all entries individually and make their own choices for the exhibition. These works, reviewed digitally are regarded as pre-selected. 

The judges will then meet to discuss all pre-selected entries. This is also a digital process through which the judges will make final selection for the exhibition.

There is no in-person process for exhibition selection. The selection of prizewinners however only happens after the exhibition has been hung.

Prizes

Prizewinners will be announced during the Scottish Landscape Awards Preview on Friday 3 November. All artists with works in the exhibition will be invited to attend.

£10,000 – First Prize – The Lapeca Scottish Landscape Award. For works in any medium.

£5,000 – Second Prize – Donated by the Robert Haldane Smith Foundation. For works in any medium.

£1,000 – Third Prize – Donated by the Scottish Arts Trust. For works in any medium.

£5,000 – The City of Edinburgh Award – Donated by the City of Edinburgh works in any medium depicting the Edinburgh landscape. The winning work will become part of the City of Edinburgh collection.

£3,000 – The Scottish Landscape Award for Environmental Art – Donated by the Cruden Foundation. For works in any medium.

£1,000 – Young Landscape Artist (16-25 years) – Donated by Irene Adams OBE. For works in any medium.

£1,000 – The Scottish Landscape Photography Award – Donated by the Friends of the City Art Centre and Edinburgh Museums. For works produced using any photographic process.

Eligibility

Open to anyone over 16 years on 1 November 2023, and born, living or studying in Scotland. 

Work may be submitted by an individual artist, by a collective or a collaboration of artists as long as all are over 16 years on 1 November 2023 and born, living or studying in Scotland.

To qualify for the Young Landscape Artist award, the artist or all artists in the collective or collaboration must be under 25 years on 1 November 2023.

Entry Fees

The entry fee is £10 for each artwork entered. If artists wish to modify an artwork after entering they should submit the new artowrk and will need to pay an additional entry fee.

Free entry

Free entry is available for artists living in Scotland in a household where anyone is receiving any form of income support or universal credit. The final image uploaded by the artist should provide documentary evidence of such support.

Charities that wish to submit free entries on behalf of artists supported by their organization may do so by submitting the charity's contact information and registered charity number. The charity number replaces the documentary evidence required for individuals seeking free entry.

A separate entry form will be required for each artist represented by the charity. The charity will enter on the application form a ficticious email address for each artist they represent, that will take the form of: firstnamelastname@oess.uk. This will be used purely for identification purposes, it is not a functional email. The charity's own email address and phone numbers will be used if ithe Scottish Arts Trust need to contact the artist.

Medium 

Submissions of work are invited from creative practitioners working in any medium in 2D and 3D formats, film and animation, installations etc. Examples include, but are not limited to, painting, drawing, printmaking, sculpture, animation, textiles, jewellery, photography, installation, video, performance, audio/sound, multi-media and virtual reality landscapes – and more. 

Under 'Artwork Description', artists should indicate the medium of the work and where relevant should outline the creative processes used. 

Restrictions

The 'Artwork Description' should be restricted to information about medium and creation process for the work. It should not include information on content or who was involved in its creation.

• 2D works (any medium) should be no larger than 200 x 250 cm (framed dimensions). Artwork images should be jpegs and no larger than 5mb.
• 3D works (any medium) should be no larger than 200 x 200 x 90 cm. For complex works, artists may need to be available to advise on installation. Artwork images should be jpegs and no larger than 5mb.
• Film / Video / Animation: Guideline is up to 30 minutes but longer works will be accepted. Submit with Vimeo or YouTube link.
• Installation/Virtual Reality: Works may occupy up to 25 square metres. Larger installation pieces will be considered.  Proposals may include jpeg or PDF files and/or link to Vimeo or YouTube films. Please note the gallery has limited capacity for hanging materials from the ceiling. Artists are responsible for installing the work and need to supply all equipment used.
• Performance and Participatory: The gallery does not have a dedicated performance space. We are nevertheless interested in receiving proposals from performance artists. Please contact the coordinator Sara Cameron McBean – sara@scottishartstrust.org with a proposal which may include jpeg, PDF files, MP3 files (none larger than 5mb) and/or link to Vimeo or YouTube film or sound platform.
• Cabinet pieces: (any medium). Cabinet submissions should be no larger than 30 cm on the longest side and no taller than 5 cm. Artwork images may be jpeg or png and no larger than 5mb.
• Audio/ Sound-Scapes: MP3 files may be 30 seconds to 5 minutes and may be submitted via a link to SoundCloud or other audio platform. Please note that artists must be available to manage installation.
• Date: Work must have been completed after January 2018.

Please contact the coordinator Sara Cameron McBean by 21 May with any questions. sara@scottishartstrust.org . After 21 May high demand means we cannot guarantee a response before entries close. 

Previous exhibition

Works that have been previously exhibited in a major public or leading commercial gallery in Scotland should not be entered. All other exhibitions within Scotland and in major galleries outside Scotland are accepted.

Work may also be submitted that has been previously released through electronic/social media/YouTube/Vimeo or through a website. 

Pricing

Works may be for sale or not for sale. 

The OESS entry form by default asks you to enter a value that includes the gallery commission. We were unable to change this question so please ignore it. Enter the value you expect before commission. We will come back to all selected artists to check the sale price of their work.

Artists submitting work from overseas will not be permitted to sell their work through the gallery.

For insurance purposes all works, including those that are not for sale, must have a value assigned. Artists selected for the exhibition will be asked to supply this value. 

Sale of work online will be managed through the Scottish Arts Trust website. www.scottishartstrust.org

Communications

Most communication will be by email or via the online login process. Applicants will be contacted directly by phone or email by a member of the Scottish Arts Trust team to inform them of their selection for the exhibition. Artists will also be able to login to OESS to see if they have been selected. Artists whom the Scottish Arts Trust team are unable to contact directly may have their work withdrawn from the exhibition.

Selection

The Judges will select the works for the exhibition. The Judges will consider all correctly completed submissions. The decision of the Judges on all matters is final and no correspondence will be entered into.

Selection of certain works may be made with conditions and suggestions by the curatorial committee and may require a site visit and/or further discussion. If this is the case, the Scottish Arts Trust will contact the artist directly.

Insurance

The City Art Centre will insure work while it is on City of Edinburgh Council premises for the amount agreed. Artists selected for the exhibition will be asked to provide the value of their work and must provide this information three weeks before the work enters the gallery building. The City Art Centre reserves the right to query an insurance value if it seems inappropriate.

The City Art Centre undertakes a condition check of every work upon delivery. Artists will be notified immediately in the event of any damage to the loan. Dusting and light cleaning will be carried out as appropriate, but repairs, restoration or extensive cleaning of the loan will not be undertaken without the prior written permission of the lender. Works are checked again at the end of the exhibition.

Presentation, framing, plinths

• Standard: The artist must ensure a high standard of presentation of works. Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.
• Hanging: 2D works should ideally be fitted with mirror plates fixed at the centre point of the frame of each side of the work. Anything heavy or over 1m square, should ideally have an additional mirror plate in the middle of the bottom edge. Plates may be turned in for delivery. Works fitted with D rings will also be accepted.
• Plinths: Artists should provide their own floor-standing plinths or display equipment at the time of delivery. Plinths should be labelled with the artists name and phone number.
• Equipment: All display equipment must arrive in good condition and ready for use. No painting is permitted within the gallery. Any specialist display and hanging mechanisms must be clearly outlined in the submission proposal and any extra costs incurred should be covered by the artist. Artists must supply their own electronic equipment if needed at the point of delivery. All electronic equipment must be in good working order and PAT-tested prior to handing in. All equipment must be labelled with the artist’s name and contact number.

The gallery will provide screening equipment for standard film, videos and animation that do not form part of an installation piece.

Promotion

All works selected for exhibition may be photographed by the Scottish Arts Trust and used by the Trust and the City Art Centre to promote the work of the Trust and the Scottish Landscape Awards. Works featured in the exhibition may be photographed by the public for non-commercial purposes.

Scottish Landscape Awards Show: Artist Films

All artists selected for the exhibition will be invited to submit a short film (up to 2 mins) about their work and practice as an artist. All the films will be combined and released on YouTube. Paticipation in the Artist Films project is optional. Past experience shows that the Artist Films series by the Scottish Arts Trust reaches large audiences within and outside the UK.

Delivery and Collection

Artists are responsible for the delivery and collection of their work at the City Art Centre, Edinburgh on the agreed dates. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. 

Works cannot be removed until the end of the exhibition. Access to collect works cannot be arranged outside the prescribed dates. Any costs incurred in storing uncollected work will be passed on to the artist. The Scottish Arts Trust and the City Art Centre have the right to dispose of work that is not collected or when storage costs are not met. Artists are responsible for arranging the collection of their own work if delivered by a carrier. Artists applying from overseas, must consider how they will get their work to and from the exhibition at the required times.

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. The Scottish Arts Trust and the City Art Centre are unable to pay import duty or related fees on any submitted work.  

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Judges on all matters Is final and no correspondence will be entered into.

I understand that The Organisers (The Scottish Arts Trust) reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise The Organisers (The Scottish Arts Trust) to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers (The Scottish Arts Trust), The Gallery (City Art Centre, Edinburgh) and associated organisations for promotional and publicity purposes.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation. I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Data Protection

In accordance with the Data Protection Act 2018, the Scottish Arts Trust and the Museums & Galleries Edinburgh will use the information given by entrants for Scottish Landscape Awards purposes only.

By agreeing to the terms of the Scottish Landscape Awards, you consent for us to process the information you have given. It will not be shared with any other party.

As a data provider, you have certain rights regarding your data:

• to obtain access to, and copies of, the personal data that we hold about you
• to require us to correct any inaccurate personal data we hold about you
• to require us to restrict our processing of your personal data
• to object to us processing your personal data
• to object to receiving marketing communications from us
• to withdraw your consent to processing of your personal data
• to require us to erase your personal data ('right to be forgotten')
• to obtain from us the personal data which you have provided, in order to transmit it to another organisation ('data portability')

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply. How we deal with some of your rights are set out elsewhere in this privacy notice. You also have the right to refer your concerns or queries to the supervisory authority, the Information Commissioner’s Office.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Terms and Conditions of Entry - 170 Annual Open Exhibition 

Section 1: Basic Entry Requirements

• Public Applicants - A maximum of 3 works may be submitted per applicant. Up to 3 works could be selected for the final show per applicant.
• RWA Academicians - A maximum of 4 works may be submitted by RWA Academicians, and 2 are guaranteed selection. However, if a piece exceeds size requirements (see section 4) the RWA reserves the right to select only 1 work.
• Work cannot have been exhibited previously at the RWA.
• Artists are encouraged to submit recent work (produced within the last 3 years).
• All works must be for sale (with the exception of Moving Image entries).
• Prices should be predominantly under £10,000
• Entries will be capped at 5,000
• All entries are subject to a two-stage selection process, and this year both selection stages will take place online. Artists will be notified after the second stage and selected works will be required to be delivered to the RWA.

Section 2: Cost of Entry

Submission fees are charged per item:

• £21 per item for General Public (£17.50+VAT)
• £15.90 per item for Students (£13.25+VAT)
• £15.90 per item for Friends of the RWA (£13.25+VAT)
• £10.50 per item for RWA Artist Network members (£8.75+VAT)
• Free for RWA Academicians

Section 3: Submitting Work

All Entries

• All submissions must be made online using our Online Exhibition Submission System (OESS) which can be accessed via our website. Please read the OESS user guide located on our website for further assistance. Please note – when you have made your account on OESS keep a record of log in details as you will need them to access your results. Once the selectors have made their decisions it is the artists’ responsibility to log back into OESS and check their results, on results day 22/07/2023.
• All artists must submit one image of each work. This will be viewed online at pre-selection and final selection stages this year, therefore please ensure your images are as clear as possible.
• If the work is 2D we do not need to see the frame in the image.
• If work is 3D, more than one view may be submitted, so long as they are edited into one image.
• Images should be a JPEG or PNG file and should not exceed a maximum size of 5MB. If you have problems uploading your image(s), we recommend editing it to be no more than 1600 pixels in either direction. (Please note PDF’s cannot be uploaded.)
• Please contact the RWA if you cannot access a computer.

Section 4: Medium – Admissible Works

4.1 Two-Dimensional Work

• Two-dimensional work must not exceed 214 x 214cm (7ft x 7ft), including the frame.
• The total size of a diptych or triptych must not exceed 214 x 214cm (7ft x 7ft).
• Diptychs or triptychs must be clearly labelled in large letters on the back of the work.
• Diptychs or triptychs must have one title and can only be sold as one work.

Painting, Drawing and Mixed Media

• Reproductions of paintings and drawings, made by any process, are not eligible. This includes reproduction giclée prints.

Printmaking

• All printmaking techniques are eligible e.g. etching, drypoint, collograph, woodcut, lithograph, screen print, digital and photographic.
• Prints may be unique (one-off) pieces or they may be signed, numbered and a limited edition.
• Digital prints are eligible only if it is clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints.
• Artists are permitted to sell unframed multiples of selected work. Please see Section 12: Sale of Work.

Photography

• Any medium is acceptable, including digital images, photography and photographic processes.

iPad Drawings

• Digital artwork produced on an iPad is accepted but must be printed and displayed appropriately e.g. if it is framed please see Section 6: Frames and Fixings.
• As per Printmaking it must be made clear to the selectors that they are original artworks made by the creative use of digital technology and that they are not reproduction prints.
• The work should be numbered to denote edition size and as per Printmaking entries you must confirm how many multiples are available for sale.
• iPad drawings cannot be displayed on iPads, unless provided by the artist.
• Reproductions of paintings or drawings are ineligible.

4.2 Three-Dimensional Work

Sculpture

• The maximum floor space for sculpture is 1m x 1m (3.3 x 3.3ft).
• Please include any specific display instructions in Special Instructions.
• Artists are permitted to sell multiples of selected work, e.g. bronzes. Please see Section 12: Sale of Work.
• Please note that it may not be possible to display work as requested - although we aim to display work as close to the artist’s specifications as we can, we cannot guarantee that specific plinth sizes, for example, can be met. The curators’ decision is final.
• Sculptures must weigh no more than is safe for two people to lift – 50kg (see details on regional transport for further restrictions).
• The RWA has limited storage space therefore artists may be asked to collect any large / heavy or fragile sculpture that is not hung at the final selection stage before the exhibition opens.
• Please ensure floor- and plinth-based works are stable.
• When submitting sculpture, please consider the health and safety implications of exhibiting work in a public place. Where work is deemed to be a health and safety risk the decision of the RWA is final.

Installation

• Maximum size must adhere to either 2D or 3D requirements (see above).
• Please note that artists are not permitted to set-up installations in advance and must include full instructions for assembly and display with their entry. All installations are assembled and installed by RWA Technicians.
• Installation components must not weigh more than is safe for two people to lift – 50kg (see details on regional transport for further restrictions).
• The RWA has limited storage space therefore artists may be asked to collect any large / heavy or fragile sculpture that is not hung at the final selection stage before the exhibition opens. Please ensure floor- and plinth-based works are stable.
• Please consider the health and safety implications of exhibiting work in a public place. Where work is deemed to be a health and safety risk the decision of the RWA is final.
• Please contact the RWA if you are unsure if your entry adheres to the Terms and Conditions.

4.3 Artist Books

• Artist books are permitted for entry.
• Please include display instructions in Special Instructions if necessary.
• Overall size must adhere to size restrictions.

4.4 Architecture

• Architectural entries can incorporate drawings, photography, digital imagery, sketches and plans as well as architectural models.
• For architectural models size restrictions apply as per sculpture.
• Architects can enter as individuals or as a practice. The maximum number of entries applies in both cases.

4.5 Moving Image   

How to enter Moving Image Works

• Entries should be made online as per entry guidelines.
• Please include a still image with your submission, and, if possible, a URL to YouTube, Vimeo, etc.
• If you are unable to provide an URL please email curating@rwa.org.uk to enquire about sending in a file transfer

Moving Image Regulations

• Moving image works must be a maximum duration of 10 minutes in length.
• Single screen works or single channel works only.
• At this stage of the process we do need your video files, only a URL to your video online, but when it comes to the hand in days, files should be submitted in the following file format: Quicktime Pro. Res. 422 (HD or 1920 x 1080 preferred, aspect ratio 16:9). Files not submitted in this format are not valid. Should you be selected, information of where to send these will be provided.
• Please do not include title screens or credits as part of your file. The RWA will formatthese in adherence to house style using the information you have entered online. Any additional artists/practitioners/funders that you wish to credit on the work label should be included on your entry under ‘Artwork collaboration’.
• Work will be shown on a flat screen 43inch monitor.

Section 5: Works Inadmissible

• Works in frames or on stretchers to which mirror plates cannot be easily fixed.
• Unframed works on paper that are unframed for reasons that are not aesthetic (see Section 6: Frames and Fixings).
• Reproduction prints which are made to accurately reproduce an already created original image such as a painting, drawing or etching.
• Due to installation limitations, we are unable to accept site-specific work entries.
• Work containing offensive material. Please note that the decision of what constitutes offensive material is at the discretion of the RWA.

Section 6: Frames and Fixings

• All framed work will be hung using mirror plates, therefore please ensure your work is suitably framed.
• All fixtures must be removed from the back of framed work prior to delivery as remaining fixtures are one of the primary sources of damage to artworks.
• The RWA will attach all relevant fixings to all placed works for hanging.
• Where a work has a metal frame, the artist must include the original fixings with their entry.
• Unframed work is acceptable where the decision has been made for aesthetic reasons. Please email curating@rwa.org.uk if you would like to check that your framing will be acceptable.
• Unframed work must include clear instructions for display and the artist must provide the relevant fixings with their entry.

Section 7: Labelling Your Work

• Labels must be printed out from your OESS account on thin white card for each piece. This enables us to record that your work has entered the building.
• The label should be securely attached to the work with a thin piece of string, preferably with staples or strong tape. Please do not use thick cord, rope or twine as this makes it difficult to tuck the label behind the work once it has been hung.
• The string should be long enough to hang in front of the work when wall or plinth-mounted.
• The artist’s name, and title of work should also be written clearly on the back of the work.
• The top of abstract works should be clearly marked on the back to show the correct orientation.

Section 8: Delivery and Packaging

• Works should arrive unwrapped. If you are delivering your work in person there will be space to unwrap your work on delivery. Packaging must then be removed from the RWA by the artist.
• Fragile work may remain wrapped in a way that does not obscure the image during selection.
• If your work is particularly large or heavy, please bring another person to assist wherever possible.

Section 9: International Entries

• Artists submitting work from overseas must ensure that all customs paperwork is complete and that return documentation is attached to the work.
• The RWA will not take responsibility for liaising with customs or external couriers, and all fees and duties must be paid in full by the artist.
• Work should be suitably packaged for international transport. Work will not be packaged for return by RWA staff.

Section 10: Transport Costs

• Regional transport from London, Exeter and Penzance will be available to book once selection results are available, these dates will follow but will be before, or on the hand in days.
• If you are arranging a courier from another location, you will need to ensure they deliver the work on our hand in days (Friday 18, Saturday 19, Sunday 20 August 2023, 10am - 4pm) and notify us in advance by emailing curating@rwa.org.uk
• Please note the RWA will not cover any costs associated with the transport of works, including the cost of shipping, import or postage.
• The RWA strongly advises artists against postal submissions and does not accept liability for damages to works whilst in transit or on the premises.
• The RWA will not pack and label work for collection by couriers.

Section 11: Confirmation of Results

• It is the artist’s responsibility to check their results online.
• The RWA does NOT send emails confirming results.
• The RWA is not responsible for an artist’s failure to receive results.

Section 12: Sale of Work

Exhibited Artwork

• Selling prices must be rounded to the nearest pound.
• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (totalling 42%).
• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed. Therefore please ensure this information is correct at the time of submission.
• Artists will be advised of sales, and payment to the artist will be made usually within a month of the sale provided that full payment has been received from the purchaser.
• If an artwork is purchased through the Own Art scheme then please note that payment will be made within 28 days of the end of the exhibition.

Multiples of Exhibited Artwork

• Selling prices must be rounded to the nearest pound.
• All multiples of prints are sold unframed. Please ensure the price entered reflects this.
• The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (totalling 42%).
• The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed. Therefore please ensure this information is correct at the time of submission.
• Artists will be informed of orders for unframed prints and sculpture multiples via email once payment is received by the RWA.
• Payment to the artist will be made usually within a month of the sale provided that the work has been posted.
• It is the artist’s responsibility to mail/deliver the work to the purchaser within 2 weeks of notification email.
• The artist is responsible for all postage or delivery costs, so please factor this in when pricing your editions.
• Unframed digital prints can only be sold if the exhibited work is a digital print.
• The sale of giclée prints of original artwork is not permitted.

Section 13: Collecting Your Work

• Work can be collected from the RWA in early January 2024, exact dates to follow
• In order to collect your work please bring with you a form of ID.
• If a third party is collecting work on your behalf, they must bring this with them or a letter or email saying they have permission to collect the work. Work will not be released without this authority.
• Unsold works that have not been collected by mid January 2024, exact date to be confirmed, will incur a storage charge of £15 per work per week.
• If any work submitted has not been collected within 3 months after the closing date the RWA shall be entitled to, without prior notice to the artist, sell or otherwise dispose of such works and to devote the proceeds of such sale or other disposition as it may think fit in its absolute discretion.
• Please see Section 3. Medium – Sculpture reference separate deadlines for collection of large sculpture.
• If you have arranged for a courier to collect your work, you must email the RWA at least one week in advance at curating@rwa.org.uk with details of the collection.

Section 14: Insurance and Damage to Work

• Exhibitors are responsible for arranging their own insurance to cover damage or loss to their artwork either in transit or whilst at the Academy.
• Work must be insured by the artist from the point of collection if you are using regional transport.
• The utmost care will be taken of all works sent in for exhibition, however neither the Academy, its officers nor its representatives will be responsible for any loss or damage whilst the works are in their possession howsoever caused, with the exception of damage to or theft of exhibited works whilst on public display which has been recorded on CCTV.

Section 15: Copyright

• Copyright remains with the artist; however, by registering online and agreeing to the terms and conditions the artist agrees that his/her work can be used for the promotion of the RWA and its exhibitions.

Section 16: Withdrawal of entry

• Entries can be withdrawn any point up to the submission deadline and will be eligible for a refund.
• It is the artist’s responsibility to contact the RWA to arrange the withdrawal of their submission and payment of refund.
• Refunds are not permittedbeyond the submission deadline, therefore pleaseensure your work meets the RWA entrycriteria before submitting.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

(Please edit as required and then remove this message.)

General Information
The exhibition will be held at Ulster Museum, Stranmillis, Belfast and will be open to the public from 13 October 2023 to 1st January 2024

Eligibility
Submissions of work are invited from visual artists working in any medium. 
Anyone over the age of 18 can submit work.  There is no maximum age limit. 
No member of the Selection Committee may enter work for selection for the Annual Exhibition.
Work entered to the exhibition must have been created between 2021 and 2023. 
Work previously exhibited in Northern Ireland will not be accepted. The RUA reserves the right to reject work that they believe may be in breach of copyright. 

Restrictions
All entries must be less than 2 meters in any one direction including frame. There is no minimum size limit. The maximum size of artwork in its largest dimension including framing is 200cm. The overall size of diptychs, triptychs, etc. must adhere to this maximum size limit. 

Hangings, Fixings & Attachments
The Ulster Museum has its own hanging system therefore ALL HANGINGS, FIXINGS AND ATTACHMENTS MUST BE REMOVED BEFORE DELIVERY OF SHORTLISTED WORK 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be for sale. 30% Commission is charged by the RUA. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. 
All packaging materials must be removed after delivery (no storage space is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a weekly charge of £5. 

Online Selling
If 'Online Selling' is used and artworks are not delivered to the gallery, artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.
If a buyer makes a purchase via the online gallery the organisers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Entry Fees

Non-members:

Maximum number of submissions permitted = 3

1 Submission : £15

2 Submissions: £30

3 Submissions: £45

Artist, Associate Members

Maximum number of submissions permitted = 3

FREE – cost of submissions included in Membership subscription

Professional Members :

Maximum number of submissions permitted = 4

FREE – cost of submissions included in Membership subscription

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale and work that has been completed within past 18 months
• There are no restrictions on size, discipline or media.
• VAS Professional Members may submit up to four works in total
• All other members of VAS may submit up to three works in total across all categories.
• Non-members will be charged £15 per submission and can submit up to three works.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for any VAS members.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Collaborations

Where two or more artists are collaborating on a single work, the submission will count as one of the permitted entries from each of the artists. Artists submitting collaborative work can use the rest of their permitted entries to submit solo works.

Restrictions

Work that has been shown in the RSA Annual Exhibition or will be shown in RSA New Contemporaries, or that has previously been shown in any VAS, RSW or SSA Annual Exhibitions should not be submitted.

No reproductions or copies of any kind will be accepted.

All pre-selected works need to be delivered to and collected from the gallery by the artist or a nominated representative or courier.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

Works that pass the online pre-selection process must be delivered to the gallery by the date stated in the open call details.

All works that are pre-selected online are still subject to final selection by the panel on delivery to the gallery.

You may be required to install your own work depending on the scale. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £5 admin fee per work for VAS members and £15 per work for non-members, to be paid on delivery via card machine, we do not accept cash.

All 2D or wall works should come mechanism free - no wires, no strings and rings, no mirror plates.

Works that are not included in the final selection should be uplifted from the RSA galleries on the date detailed in open call as we do not have storage unfortunately. If you have to come from afar, we can arrange storage for smaller works until the end of the exhibition. Any work not uplifted becomes the property of the VAS and may be disposed of or recycled.

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

All packaging materials must be removed from the gallery at drop off.

Our recommended carriers to deliver to these central points are:
 

–       Van GoGo2 (Stuart Horsburgh) – vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)

–       Ali MacAuley – ali@agentali.art (Edinburgh, Glasgow)

–       John Lawrence – johnlawrence48@icloud.com (Aberdeenshire, Dundee, Fife)

–       Paul Gilzean – pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife, Perth)

–       Aardvark Art Services – www.aardvarkartservices.com (UK)

–       McAdie and Reeve – www.mcadie-and-reeve.co.uk (Orkney)

–       Irish Art Services – www.irishartservices.com (Ireland)

–       Art Cargo – https://artcargo.co.uk (UK)

–       Picture Post – picture-post.webnode.com (UK)

–       Central Link Couriers – www.central-linkcouriers.co.uk (UK, Europe)

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. The work must arrive by Saturday 10th Feb.

IMPORTANT:
Due to building works in the NGS precinct at this time parking and drop off will be severely restricted and very limited special circumstances and by request only (please email me rowanvisualarts@gmail.com). We recommend that you arrive by public transport, or park nearby and come on foot. For larger items we would recommend that you enlist the services of one of our recommended carriers, or work together to deliver a group of artists’ works in one vehicle. We have a Facebook group for VAS members to liaise on topics such as this.

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

All packaging materials must be removed from site on delivery, we do not have storage or disposal facilities for packaging materials for 200+ artists.

The delivery address is:

Royal Scottish Academy Upper Galleries c/o VAS
The Mound
Edinburgh
EH2 2EL

We cannot accept late submissions, works that arrive after this date will not be included in the exhibition.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. No metal frames will be accepted. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

All 2D or wall works delivered should come mechanism free - no wires, no strings and rings, no mirror plates.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Plinth and Display Equipment

Artists must provide their own floor-standing plinths or display equipment at the time of delivery - VAS does not have any plinths or display solutions. We also do not have electrical equipment and the artist will have to supply these for film, media, sound display solutions.

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The South West Academy of Fine and Applied Arts invite submissions of work from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details. Submission is by online entry only. You can enter up to 6 works. The Selection panel may select up to a maximum of 4 works per artist. The exhibition will be held at the home of The South West Academy -  Kennaway House, Coburg Road, Sidmouth, Devon. EX10 8NG

Eligibility
Submissions of work are invited from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details.

Submission Procedure
Submission is by online entry only. Please click on the link from our website at www.southwestacademy.org.uk and follow the instructions.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Restrictions.
All work should be clearly labelled with the artists’ name, title of work and selling price attached to a label on string attached to the rear of the work. Metal and clip frames are not acceptable. Work which is deemed as sharp or dangerous will not be exhibited. All 2D work should have exhibition quality cord securely attached to D rings on the back for hanging.

Artwork should be no more than 100cm in any direction for 2D work excluding textiles where 200cms long is accepted.

Artwork Types

• 2D work with a maximum size 1 metre in any direction including frame. Work beyond this size will not be exhibited. All work should be ready to hang with D-rings and cord attached.
• Sculpture not exceeding 1 metre square floor space or 2 metres in height. Works must be portable and structurally sound. Works must not be so fragile or unstable that they cannot be safely moved and displayed.
• Ceramics.  Small collections of work in a series (up to 3 pieces) will count as one item. Ceramics should be delivered in a suitable container and boxes should be provided for items sold.
• Jewellery. Small collections of work in a series (up to 3 items) will count as one item. Jewellery should be delivered in a suitable container and boxes should be provided for items sold.
• Glass. Small collections of work in a series (up to 3 items) will count as one item. Glass should be delivered in a suitable container and boxes should be provided for sold items.
• Textiles. Works should not be wider than 100 cms wide and 200 cms long, be supplied with relevant means by which they can be securely attached to a wall. The TOP should be clearly marked.

Pricing
All work selected for exhibition will be expected to be for sale. SWAc commission is charged at 40%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. Minimum sales price, excluding editions of prints, £200 per work.

Communications
All communication will be by email or posted on-line.  Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Please log in after 12 noon on Thursday12th October 2023 to check the selection outcome. Failure to do so could result in work being withdrawn from the exhibition.  Please make a note of your login-details and password.

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. All work preselected on-line will be entered directly into the exhibition as there is no final selection.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and SWAc and Kennaway House will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to Kennaway House. All packaging materials must be removed after delivery (no storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 after the first day and could be disposed of after one month. The administration of The Academy is not able to manage the return of artwork and it is the artists responsibility to collect during the specified period of time or to arrange and pay for a courier to collect on their behalf. The Academy will do its best to repack artwork for couriers but cannot guarantee this service or to be open during all courier operating hours. It is the artist’s responsibility to notify The Academy of collection  arrangements.

Framing
All 2D work should be framed and ready to hang with D rings and suitable cord attached. Box frames of not less than 3.5 cms in depth are acceptable. Metal and clip frames are not acceptable. Any work which is unframed, badly framed or arriving late may be excluded from the exhibition on the discretion of the selectors.

Labels.
Artists should attach a label with string to the reverse of 2D work or front of 3D work with name, title and exhibition sale price. This label should be attached such that the string will hang over the front of 2D work but not hang below once the label and string is placed behind the work.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final, including exhibition layout and no correspondence will be entered into.
I understand that SWAc reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise SWAc to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by SWAc and associated organisations for exhibition promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

ANGUSalive Meffan Winter Exhibition 2023

Information for Exhibitors

Exhibition Guidelines

Please note that all entries must be submitted digitally between Monday 11 September – Sunday 8 October 2023.

If you require assistance please feel free to get in touch, contact details are at the end of this guide. 

The Winter Show takes place 11 November 2023 – 8 January 2024 in both galleries in the Meffan Museum & Art Gallery | 20 West High Street | Forfar | DD8 1BB

Who can enter?

Both professional and amateur artists at all stages in their careers who are resident in Scotland may enter. To support the selection panel and inform our visitors about you, artists will be asked to enter their work in one of two categories: professional or amateur. Entrants cannot enter their work in both categories. All work will be curated and displayed together.

What can I enter?

All visual disciplines are welcome including art, design, and craft. We are looking for, original and exciting work in any visual medium. We would love to see your paintings, sculptures, jewellery, ceramics, textiles, illustrations, photography, film, anything! Please surprise us with your work.

There is no limit on the dimensions or nature of the work to be submitted, although consideration must be given to the exhibition space available.

Entrants may submit up to two (2) pieces of work. A £10.00 entry fee per piece applies and there are no hanging fees. 

Reproduction or commercial prints will not be accepted. Giclee prints will only be accepted for photographic and original digital artwork entries.

Please note that previous Meffan Winter Show entries will not be selected.

Any electrical equipment supplied for exhibition must be accompanied by a current PAT certificate.

Wall mounted works must be framed and must be suitable for screws and fixings to be attached. Please note that MDF frames are difficult to attach fixings to as it often disintegrates. Solid wood is preferable if possible.

Unframed stretched canvasses or paintings on board are acceptable provided they are suitable for screws and fixings to be attached.

Due to health and safety clip frames will not be accepted.

If you intend to submit large scale pieces, installations or artworks which may have health and safety implications (e.g. heavy, large or cumbersome objects, flashing/strobe lights, floor mounted sculpture) for consideration, please contact the Meffan Museum at forfarmuseum@angusalive.scot prior to submission.

Restrictions

Reproduction or commercial prints will not be accepted. Giclee prints will only be accepted for photographic and original digital artwork entries.

Please note that previous Meffan Winter Show entries will not be selected.

If you have large scale pieces, installations or artworks which may have health and safety implications (e.g., heavy, large or cumbersome objects, flashing/strobe lights, floor mounted sculpture) for consideration, please contact the Meffan at forfarmuseum@angusalive.scot prior to submission.

Any electrical equipment supplied for exhibition must be accompanied by a current PAT certificate. 

Wall mounted works must be framed and must be suitable for screws and fixings to be attached. Please note that MDF frames are difficult to attach fixings to as it often disintegrates. Solid wood is preferable if possible.  

Unframed stretched canvasses or paintings on board are acceptable.
You may arrange for a courier or someone else to deliver your work, but they must arrive on the receiving days and within the times specified. Please ensure that any couriers can unpack your work and take away any packaging. You may wish to contact the Meffan prior to making any arrangements. 

Please note that we are unable to accept entries by post.

We will hang work in a way that we think will showcase your work in the best possible way. We may be unable to fulfil any conditions suggested by artists on how they would like their work displayed

How do I enter?

Please submit your work digitally between Monday 11 September and Sunday 8 October 2023, by 5pm, the link is available at https://angusalive.scot/museums-galleries/visual-arts/meffan-winter-show/

All further details can be found on the online submission website. A £10.00 entry fee per artwork applies and there is no hanging fee.

Please check that all images are sharp and as true as possible to your artwork. Photos should be JPEGs with a maximum file size of 4MB, at least 72 dpi, and at least 1000px along the longest edge. Upload time will depend on your internet connection speed so please be patient.

Save your image files with your name and the title of your artwork as the file name, e.g., JoeBloggs_Untitled1.jpg. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Please ensure all artwork details are correct. Information submitted at this stage, e.g., titles and prices, will be used for labels, our exhibition catalogue, and online information. ANGUSalive cannot be held responsible for any errors in the catalogue due to artist’s errors in the entry process.

Once you have submitted your work digitally it will go to our selection panel. You will receive an email on Friday 13 October 2023 telling you whether or not your work has been preselected. Please check your spam or junk folder if you do not receive an email.

If your work does not pass pre-selection, please don’t let it put you off and please feel free to enter next year’s Meffan Winter Show. You are also more than welcome to come to the ANGUSalive Meffan Winter Show Preview Friday 10 November 2023 6.30pm to 8.30pm. Please RSVP if you wish to attend forfarmuseum@angusalive.scot

Pre-selection

All works that are pre-selected online are subject to final selection by the panel who assess your work in the gallery.
If your work is selected, you will be invited by email to bring your work to the Meffan Museum & Art Gallery for final selection. The email will contain details of how to prepare and bring your work for the exhibition. If you don’t receive your email, please check your junk or spam folder.
You can hand in your work on our Receiving days
Thursday 26 October 2023        11.00am - 3.00pm
Friday 27 October 2023             11.00am - 3.00pm
Saturday 28 October 2023        11.00am - 3.00pm
Sunday 29 October 2023           11.00am - 3.00pm

Please note that we are unable to accept works out with these times. 
When you submit your work, you must take your packaging away with you as we don’t have storage for packaging.

Delivering work by Courier:
You may arrange for a courier or someone else to deliver your work, but they must arrive on the receiving days and within the times specified. Please ensure that your courier or nominated person knows how to unpack your work. 
You must ensure your labels are securely attached to your work and that your courier or nominated person will take the packaging away. 
You may prefer to contact ANGUSalive’s Meffan Museum & Art Gallery team prior to sending artworks by courier.
Please note that we are unable to accept entries by post. 

Insurance

Works will be insured whilst in our care for the full catalogue price. Whilst every endeavour is taken for the care of all entries, we cannot be held responsible for any marks or abrasions on frames. Insurance claims will only be made against any damage deemed significant.

ANGUSalive Publicity and Your Work

Please note that it will be assumed that artists give their consent for ANGUSalive to photograph entered artworks for their publicity, including and not limited to our catalogue, website, social media and press releases.

What if my work is selected?

We will publish a list of selected works for the Meffan Winter Show on Friday 3 November 2023 and artists will receive an email acknowledgement. If you don’t receive your acknowledgment, please check your email junk or spam folder.  

We will hang work in a way that we think will showcase your work in the best possible way. We may be unable to fulfil any conditions suggested by artists on how they would like their work displayed.

At the end of the exhibition, works should be collected between 12-15 January 2024 during opening hours 10.30am - 4.00pm.

ANGUSalive cannot store work due to space restrictions. Unless prior arrangement has been made, any items which remain unclaimed by 4.00pm on Monday 15 January 2024 will become the property of ANGUSalive and may be disposed or recycled.

What if my work is not selected?

Please don’t despair if your artwork hasn’t made the final selection. There are a number of reasons why artwork isn’t selected. Sometimes work isn’t selected because it doesn’t suit a visual art exhibition, e.g., if the piece has text heavy elements, or because it is too large or heavy to exhibit in an open exhibition.

Unfortunately, we cannot give individual feedback, but we do encourage artists to come back and enter our Meffan Winter Show again the following year and attend our Winter Show Preview. 

You can collect non-selected artwork Saturday 11 - Monday 13 November 2023 during opening hours 10.30am - 4.00pm. Please note that you are unable to collect non-selected work during the Meffan Winter Show Preview.  

Whether your work has been selected or not, you are very welcome to the Meffan Winter Show Preview, and we hope that you will come along to enjoy. Please RSVP if you wish to attend forfarmuseum@angusalive.scot

Prizes

ANGUSalive Purchase Prize is up to the value of £1,500.

All artists are eligible for our purchase prize.

The Visitor’s Choice Award is a £200 prize and decided by public vote.

Works valued at over £1,500 will not be eligible for the ANGUSalive purchase prize. Prize Works over these values can still be submitted for the Show.

The winner/s of each prize will be selected by a judging panel appointed by ANGUSalive and the decision of the judges is final.

Winners of the purchase prizes will be announced at the Private View.

The winner/s of purchase prizes will receive the catalogue value of their work up to the value of the prize less commission. The work will then become the property of the Angus Council’s Art Collection. Copyright remains with the artist.

The Visitor’s Choice Award will be decided by a public vote and the winner will receive a £200 prize. Details of the lucky winner will be posted on our facebook page: www.facebook.com/ANGUSaliveMuseums/

Winners will also receive one of our coveted Quaichs for the ANGUSalive purchase prize and the Visitor’s Choice Award. These little wooden quaichs are handcrafted in Forfar Academy by the students themselves. We are proud to help promote local crafts.

ANGUSalive Meffan Winter Show Preview

A celebratory preview night will be hosted on Friday 10 November 2023 6.30pm to 8.30pm. 

All entrants, selectors, sponsors and representatives of the media are invited, and the purchase prize winners will be announced.

Invitations will also be sent via email to our Visual Arts News subscribers.

Please RSVP if you wish to attend forfarmuseum@angusalive.scot

This preview night is a public event and photographs may be taken at this event for publicity, press or archival purposes for or on behalf of ANGUSalive. if you do not wish yourself or a member of your family to be photographed, on the night, please let a member of staff know and remove yourself from areas where photographs are being taken.

Artwork Sales

All works must be available for purchase and will be subject to 40% commission including VAT.

Please note that the price shown on the work is the price paid by the purchaser and should include commission.

Should the artist, or their representative, wish to exclude or remove from sale any work originally available for purchase once the exhibition has commenced, the current commission rate will be charged to the artist by ANGUSalive on the listed catalogue price of the work. The start of the Meffan Winter Show Preview is the commencement of the exhibition.

Payments to artists will be made by BACS payment, payment directly into a bank or building society account, for which bank details will be requested. Bank details will only be used for this purpose and will not be retained.

Agreement

By submitting an entry to the Winter Show, you are deemed to accept and agree to the following:

•    The decision of the selection panel is final, and no correspondence will be entered into.

•     You understand that ANGUSalive reserves the right to make such changes to the exhibition arrangements.

•      You authorise ANGUSalive to process, store, and utilise the data in your submission and agree that, if selected for the exhibition, images of your work can be freely used by ANGUSalive for promotional and publicity purposes.

•       All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

Privacy Notice

Your personal information is held in securely stored paper records within ANGUSalive, or electronically on secure servers operated by or on behalf of ANGUSalive.

No one has access to the personal information we hold unless it is necessary to enable us to carry out our duties towards you or to protect your vital interests. No third parties have access to your personal data unless permitted by law or unless we have contracted with them to provide services on our behalf. Everyone who has access to your personal information is bound by a duty of confidentiality.

We never sell your information to third parties for any purpose including marketing.

We will dispose of paper records or delete any electronic personal information in a secure way

Further questions?

Please see our Winter Show page: https://www.angusalive.scot/museums-galleries/visual-arts/meffan-winter-show/

or contact: Meffan Museum & Art Gallery | forfarmuseum@angusalive.scot  | 01307 491771

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at The Royal Scottish Academy Building, The Mound, Edinburgh, EH2 2EL, open to the public between the following dates 13th January - 6th February 2024

Eligibility
All works must be in a water based medium, this includes gouache, acrylic, pen & ink, collage and mixed media as well as traditional watercolour. Works submitted should be suitably presented and able to be hung, with no fixings on the back. Any unsuitable presentation may prejudice the hanging of works. No editioned prints will be accepted.

Restrictions
Up to two works may be entered. One of unlimited size and one small work, maximum dimensions 60cm x 60xm.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
All exhibitors will be charged a commission of 40% on the sale price of work sold in the Exhibition. Please take this into account when pricing your work. All works must be for sale.  Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Submission Fee

£20 for first work. £10 for second work. To be paid at the time of online submission.

Selection & Physical Submissions   

After 26th November 2023, artists will be required to log in to the OESS system to be advised of works which have been selected, and these works should then be submitted to the RSA Galleries on Artwork Receiving Days 6th and 7th January 2024. Please note any works not adhering to the conditions set out in this document may, at the Discretion of the Council/Hanging Committee, be rejected.

If selected, works must be free of all hooks and clearly marked ‘This Way Up’. A label will be emailed to all selected artists, please attach this to the back of your work. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.
Please also attach a permanent label to your work with name, title, price and a contact phone number.

Data Protection forms will be emailed to artists who have had their work selected, prior to physical submission. Please print this off, complete, and attach to the back of your artwork.

Hanging Fee

There is a £10 hanging fee for each work selected. Payment of hanging fees can be made by cash or card at the RSA on delivery of work or sent in an envelope with the art courier delivering your work. BACS transfer can also be made, via the RSW Administrator by emailing rswsecretary@robbferguson.co.uk

Please note, if an artwork is not hung for any reason, any hanging fees that have been paid by an artist will be refunded. If necessary the RSW Administrator will arrange this.

Communications

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected. They will then need to print a label and a Data Protection Form which will be emailed to them. These should be delivered with the artwork if invited to physically submit the work.  The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the RSW will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.

No works can be removed until the Exhibition closes under any circumstances.  All works must be uplifted on the dates stated.  There is no storage of any kind at the RSA and the RSW will not be responsible for storage of any uncollected works.  Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week.

All works must be delivered to the South Entrance (facing National Galleries), Royal Scottish Academy Building, The Mound, Edinburgh. There is no vehicle access at the RSA. Artists should make every attempt to use carriers or to come on foot/by public transport. Group deliveries can be arranged in advance with the Administrator. A registration number will be required and specific time for delivery arranged. 

International Artists

The RSW welcomes submissions from international artists, however there are additional considerations to bear in mind if you choose to submit from abroad. Please read the following information carefully before making your submission. 

VAT REGISTRATION

All non-UK residents are classified as NETPs (Non-Established Taxable Persons) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can before they can sell work in the UK. Registering for a UK VAT number can be done online at www.gov.uk/vat-registration/how-to-register.

If your work is pre-selected then please complete the registration as soon as possible. We must receive your VAT number, or a copy of your email from HMRC indicating the process is underway, by the time of the preselection hand in. 

As stated in our Regulations, all work should be for sale, therefore, failure to supply a valid UK VAT number will lead to the rejection of work. Please note, it can take up to four weeks for the application to be processed so it is important to register as soon as you are pre-selected.

Further information on UK VAT registration and non-established taxable persons (NETPs) can be found at www.gov.uk/government/collections/vat-notices-numerical-order under the section ‘VAT Notice 700/1: should I be registered for VAT?’

If you have any questions about VAT please contact HMRC’s helpline on 0300 200 3700 (UK) or +44 2920 501 261 (abroad). The RSW is unable to provide any assistance with this process, all questions should be directed to HMRC.

DELIVERY & COLLECTION

If you are unable to hand in your pre-selected work(s) in person then you will need to send/ship them to a local courier who can deliver/collect your work(s) on the official collection days and adhere to all the specifications listed in our Regulations.  It is the exhibitor’s responsibility to source a courier and make arrangements directly with them. 

Below is a list of couriers who have delivered to us in the past. Please note – the RSW is not affiliated with any couriers and it is at their discretion if they can assist.

UK/EUROPE

• Aardvark Art Services - aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK)
• Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
• Picture Post - picture-post.webnode.com -  info@picturepostcompany.co.uk (UK)
• Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)
• Fedex - www.fedex.com (worldwide)

It is the artist’s responsibility to organise and pay for all shipping, declare the artwork on your international postage customs declaration form and pay any customs costs your country may impose; this also applies to the return shipping of your work. 

The RSW will not be responsible for any damage sustained to work while in transit and we recommend you take out appropriate insurance. 

PACKAGING OF WORKS

The Regulations state that all packaging should be removed from works before handed in on submission days. 

We appreciate this may be difficult to arrange if delivering from abroad. Where possible a courier should be found who can do this on your behalf. If that is not possible please email the RSW Administrator (rswsecretary@robbferguson.co.uk) in advance of your delivery and we will advise if we can do this for you. 

Our recommended art couriers Scotland & UK 

–     Van GoGo2 (Stuart Horsburgh) – vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
–      Paul Gilzean – pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife, Perth)
–      Aardvark Art Services – www.aardvarkartservices.com (UK)

-       ArtCargo - https://artcargo.co.uk/ (UK)
–      Picture Post – picture-post.webnode.com (UK)
 

Due to exhibition Art work submission dates being very early in January 2024 all our recommended art couriers have stated they need artists to make arrangements with them to pick up by 18th December 2023. More details will be available on this after online selections have been made.

Agreement

By submitting to the exhibition, you are deemed to accept and agree to the following:

The RSW Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

That The Organisers reserve the right to make such changes to the exhibition arrangements and to these Terms & Conditions as may be deemed necessary by circumstances.

You authorise The RSW to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be freely used by The RSW for promotional and publicity purposes.

All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

You have read and understood these terms and conditions and by submitting this application you accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

PLEASE READ THIS INFORMATION IN FULL!

RESERVE PRICE : Artists determine their own reserve price but we encourage you to be realistic, bearing in mind that buyers are looking for affordable art. Buyers at this auction are looking for work below the market price, so bear that in mind when you set your reserve price. 

This is a two step project which combines TIMED Auction sale  with and online exhibition afterwards.

The selected artists will be exhibited online and their work will be presented at international auction via Chalkwell auctions. 

TIMED AUCTION/LIVE AUCTION

The seleceted works will be listed at our dedicated "Artists on the Rise" (AOTR) auction of contemporary investment art. 

The catalogue of selected works will be published on Chalkwell auctions website approximately 2 weekends before the final date of the auction. They will be open for bidding. 

 The works succesfully sold at auction will be listed on the link below.

https://www.chinwerussell.com/featured-at-auction

ONLINE EXHIBITION

The selected works will be showcased on www.chinwerussell.com in an online exhibition.

The Exhibition opens approximately 2-5 days after the auction and will run for 3-4 weeks. 

ENTRY FEES

Entry fees are not refundable under any circumstances. 

All entries must have artwork description, Artist bio. 

AUCTION TERMS

All works submitted to us must be original and must be your own creation or that of the artist you represent.

All works submitted for auction must be available for sale on the day of the auction so make sure that this is the case before you submit.

The auction catalogue will be published in advance of the auction day, once the catalogue goes live, you cannot withdraw your work. This is because it costs time and money to prepare the catalogue. If there is any reason why you must withdraw your work, please let us know ahead of time before the auction catalogue is published.

The auction will be featured on social media to announce that it is ready to receive bids and sold works will be featured on social media again after the auction has taken place. 

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RESERVE PRICE : Artists determine their own reserve price but we encourage you to be realistic, bearing in mind that buyers are looking for affordable art. Buyers at this auction are looking for work below the market price, so bear that in mind when you set your reserve price. 

​

IMAGE: Your work will be sold on image alone therefore we need good quality images in jpeg. To give your work the best chance of being sold, ensure that the full image of the work is visible including any frame.   We need a minimum of 3 images including the back of the work and an image which shows the scale. 

​

If your work sells, the auctioneer will collect the payment + shipping cost from the buyer and the buyer's address is released to you.

​

You are expected to arrange shipping of the works as soon as you receive the shipping address. If it will take longer to arrange shipping, please contact me to discuss. You will ensure that you use adequate protective packaging when shipping your work. You will also need to use a tracked shipping service.

The Buyer pays the shipping cost. 

​

PAYMENT TO YOU

We will receive payment(price of work+shipping cost) for all works 4-6 weeks after the auction has taken place and we will pay to your bank account/paypal less commission (and transfer fees for artists outside the UK.)

Commission is charged at 30% of the sale value. 

​

Once the auction ends, there is NO POSSIBILITY of chasing after bids that did not meet your reserve price as it will be too late. This is why it is important to price to sell.

​

The auction format could be TIMED SALE ​or LIVE SALE

AUCTION RESULTS.

 We will let you know the FINAL  results of the auction a day or two after it has taken place.

​

Please ensure that the image of your work is high quality and in jpeg format. If your work is framed, then your image should clearly show this if possible. Submission does not mean that your work will be accepted for auction. If your work is accepted for auction, then it will appear in the auction catalogue once it has been uploaded.

​

Restrictions
All entries must be show the full artwork so that the buyers can see the finishing of the work. You should also show the back of the artwork so that the buyer will have a clear idea of what the work looks like. 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

We recommend that you upload at least 3 images for each artwork, one showing the full image, a second one showing the back, a third one showing the scale of work. 

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery 30%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email prefarably.  

Selection
The curator will select the works for the auction. The curator will consider all correctly completed submissions. The decision of the curator on all matters is final.

Online Selling
Artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

• Any artist over 18 may submit, in the UK, EU, and outside the EU.
• Acceptable media: All types of pastel including soft pastels, hard pastels, oil pastels, ink pastels, water-based pastels, conté crayons or sticks and sanguine and other dry mediums that are similar in their application including charcoal and pencil.
• Each work should be submitted with a full description of the media used and any process which has been employed in the finished work beyond drawing and painting, e.g. printing, photography.
• The selection will be made entirely online and the image of the work must be representative of the original work to ensure that a fair selection has been made.
• The Society and Mall Galleries reserves the right to refuse any selected work that does not arrive on time, varies radically from the original photographic image submitted or is poorly framed.
• A maximum of six works may be submitted, from which a maximum of four works may be selected.
• Works should not be larger than 2.4m along the longest dimension.
• Work must have been completed during the last two years prior to the exhibition and not have been exhibited at Mall Galleries.

Entry Fee

• There is a non-refundable submission fee of £20 per work for standard entries and £14 per work for artists aged 35 or under. The entry fee includes free admission to the exhibition, normally £5.

Presentation, Delivery & Collection

• All selected works must be exhibition-ready. Works should be sufficient to withstand mirror plating for hanging purposes.
• All work must be glazed unless a dispensation is applied for and accepted by the Society and Mall Galleries in special circumstances.
• No hooks are required and there should be no projections whatsoever from the back of the works. This is to prevent damage to other works.
• Metal frames and clip frames are inadmissible. Glazed works with unprotected glass edges are inadmissible. Diffused picture glass is unacceptable. Frames and mounts of an unusual colour, size or design may prejudice the chance of selection.
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery. We are unable to wrap works or provide wrapping materials for any works being returned.
• Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense.
• If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist.
• Artists are responsible for the full costs of delivery and collection.
• Artists sending work from abroad should use a picture carrier. Many artists use Picture Post Art as they offer a packing and delivery service for our exhibitions (we do not accept any liability for their services). Picture Post Art - Tel: 07833 450788 / Email: info@picturepostcompany.co.uk

Selection

• The Selection Committee is formed of artist members of the Society and is rotated annually.
• Selectors' decisions are final and we are unable to offer feedback.

Sales

• All work must be for sale. Minimum price: £400.
• Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition.
• Once work has been submitted, any sale made by the gallery before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.
• The price of works must include the commission of 45% plus VAT. If an artist is registered for VAT, then the VAT due on the selling price of the works should be included in the price submitted.
• The price provided is the selling price and is the price that the work must be sold at. This price can only be changed by prior written agreement between the gallery and the artist of the relevant work. The gallery reserves the right to query the price of works.
• International Artists: Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is sold at the exhibition you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. Artists without a UK residence (known as 'NETPs' - non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at http://www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?' Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Intellectual Property Rights

• All works must be an original creation by the artist.
• The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner.
• The gallery has the right to reproduce works in connection with the exhibition.

Personal Data

• The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However the gallery may provide third parties with an artist’s contact details in the course of administering exhibitions, commissions and prizes.

Liability & Indemnity

• The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at artist owner’s risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks.
• The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged the gallery’s liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently.
• In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator’s award shall not exceed the gallery’s maximum liability as above.
• Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy