General Information
The exhibition will be held at The Ballinglen Museum of Art, Main Street, Ballycastle, Co Mayo from October 7th to January 10th 2024

Eligibility
Submissions of up to 3 works are invited from visual artists working in painting, drawing, print, sculpture, photography, and mixed media.

Submission Procedure
Submission is by online entry only. There is a link on our website to the call.

Guidelines for submitted works
All works must be professionally presented (needing no further work, additions or framing prior to exhibition). The entry form will include name of artist, date and place of birth and for each work, title, date, media, dimensions and selling price (as presented). The maximum dimensions of work accepted is 150X150cm (59x59"). The work must be created since 2017. It can have been exhibited previously.

Pricing
Work selected for exhibition must be for sale. Commission of 35% is charged by the Museum on sold works. It will be assumed that the provided 'sale price' includes the commission. Please allow for this when pricing your work. Ballinglen will not be liable for any loss arising from failure by a purchaser to complete a sale or the mis-marking of any piece sold. A non-refundable and non-transferable deposit of 20% will be required to secure a sale. Artists will be paid after the close of the exhibition when Ballinglen has been fully paid by the buyer.

Communications
Any questions regarding the open call can be asked by email (ballinglenarts@gmail.com) before the deadline. Applicants will NOT be contacted directly with the selection results. Applicants must login to OESS after 5pm on June 15th, 2023, to see if their work has been selected. The decision of the Selectors is final and no correspondence will be entered into regarding the selection of work for the exhibition.

Selection
The 3 Selectors will consider all correctly completed online submissions. The selectors and Ballinglen reserve the right not to consider work that it believes is in breach of copyright laws. 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be transported entirely at the artists' risk. The Ballinglen Arts Foundation and Museum of Art will not accept liability for loss or damage occurring to the work during travel to or from the exhibition. Works are insured after delivery, unwrapping and when the condition is checked by Ballinglen.

Preparing work for delivery.

If selected, artists must download and print the detail sheet and label for each selected work. The label(s) must be attached to the back of the work; the detail sheet included with the work. Please ensure that the work(s) of art match the information given at the time to entry. All details and condition of works will be checked upon drop off/delivery.

Work must be professionally presented for exhibition, ie.framed or ready to hang with complete mechanisms for hanging. Exposed wet canvases, works that could cause damage to others or work that arrives damaged or unfit for exhibition due to any material defect will not be considered or exhibited.

Delivery and Collection
Selected artists are responsible for the delivery and collection of their work to and from the Museum including all postal/shipping costs associated. It is the artist’s responsibility to ensure that the work is correctly packaged as Ballinglen will not exhibit work damaged in transit.

If you are applying from overseas, please consider how you will get your work to the exhibition for September 15th and the associated costs of both sending and returning the work.

Note for work coming from outside the EU: Selected artists must ensure that the work reaches us before September 15th and is customs compliant. Ballinglen will not pay customs charges, duty or any associated charges on works arriving by courier/post. All work which is for sale will be liable for customs duty. Please talk with your shipper for details regarding customs and fees.

No work may be removed from the exhibition until after the close of the exhibition on January 10th 2024.

Unsold works must be collected between January 15-25th 2024. If you are unable to collect on these days, you may ask someone to collect on your behalf or make arrangements and a payment with us to post/ship your work. Works not collected by mid-February 2024 will be liable for a storage charge. Works not collected by end of February 2024 will be disposed of with no financial renumeration made by The Ballinglen Arts Foundation and Museum of Art.

Publicity
The artist allows Ballinglen to use images of any artwork for publicity and public engagement purposes. This includes television, print (newspapers, trade publications), website (Ballinglen and others), social media (Ballinglen and others) and any other method that Ballinglen deems fit for purpose.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors is final and no further correspondence will be entered into.

I understand that The Ballinglen Arts Foundation and Museum of Art reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Ballinglen Arts Foundation and Museum of Art to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by them for promotional and publicity purposes.
All information provided by me is true and accurate and the work submitted is wholly of my own creation-as is indicated by my handwritten signature and date on each work submitted. 
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The first Scottish Landscape Awards exhibition will be held at City Art Centre, Edinburgh from 4 November 2023 to 3 March 2024, occupying two floors of the gallery.

Submission Procedure

Submission is by online entry through OESS only. Artists interested in submitting installations or virtual reality works are strongly advised to seek prequalification from the Scottish Arts Trust. Contact the Coordinator, Sara Cameron McBean at sara@scottishartstrust.org

Selection process

The judges will initially review all entries individually and make their own choices for the exhibition. These works, reviewed digitally are regarded as pre-selected. 

The judges will then meet to discuss all pre-selected entries. This is also a digital process through which the judges will make final selection for the exhibition.

There is no in-person process for exhibition selection. The selection of prizewinners however only happens after the exhibition has been hung.

Prizes

Prizewinners will be announced during the Scottish Landscape Awards Preview on Friday 3 November. All artists with works in the exhibition will be invited to attend.

£10,000 – First Prize – The Lapeca Scottish Landscape Award. For works in any medium.

£5,000 – Second Prize – Donated by the Robert Haldane Smith Foundation. For works in any medium.

£1,000 – Third Prize – Donated by the Scottish Arts Trust. For works in any medium.

£5,000 – The City of Edinburgh Award – Donated by the City of Edinburgh works in any medium depicting the Edinburgh landscape. The winning work will become part of the City of Edinburgh collection.

£3,000 – The Scottish Landscape Award for Environmental Art – Donated by the Cruden Foundation. For works in any medium.

£1,000 – Young Landscape Artist (16-25 years) – Donated by Irene Adams OBE. For works in any medium.

£1,000 – The Scottish Landscape Photography Award – Donated by the Friends of the City Art Centre and Edinburgh Museums. For works produced using any photographic process.

Eligibility

Open to anyone over 16 years on 1 November 2023, and born, living or studying in Scotland. 

Work may be submitted by an individual artist, by a collective or a collaboration of artists as long as all are over 16 years on 1 November 2023 and born, living or studying in Scotland.

To qualify for the Young Landscape Artist award, the artist or all artists in the collective or collaboration must be under 25 years on 1 November 2023.

Entry Fees

The entry fee is £10 for each artwork entered. If artists wish to modify an artwork after entering they should submit the new artowrk and will need to pay an additional entry fee.

Free entry

Free entry is available for artists living in Scotland in a household where anyone is receiving any form of income support or universal credit. The final image uploaded by the artist should provide documentary evidence of such support.

Charities that wish to submit free entries on behalf of artists supported by their organization may do so by submitting the charity's contact information and registered charity number. The charity number replaces the documentary evidence required for individuals seeking free entry.

A separate entry form will be required for each artist represented by the charity. The charity will enter on the application form a ficticious email address for each artist they represent, that will take the form of: firstnamelastname@oess.uk. This will be used purely for identification purposes, it is not a functional email. The charity's own email address and phone numbers will be used if ithe Scottish Arts Trust need to contact the artist.

Medium 

Submissions of work are invited from creative practitioners working in any medium in 2D and 3D formats, film and animation, installations etc. Examples include, but are not limited to, painting, drawing, printmaking, sculpture, animation, textiles, jewellery, photography, installation, video, performance, audio/sound, multi-media and virtual reality landscapes – and more. 

Under 'Artwork Description', artists should indicate the medium of the work and where relevant should outline the creative processes used. 

Restrictions

The 'Artwork Description' should be restricted to information about medium and creation process for the work. It should not include information on content or who was involved in its creation.

• 2D works (any medium) should be no larger than 200 x 250 cm (framed dimensions). Artwork images should be jpegs and no larger than 5mb.
• 3D works (any medium) should be no larger than 200 x 200 x 90 cm. For complex works, artists may need to be available to advise on installation. Artwork images should be jpegs and no larger than 5mb.
• Film / Video / Animation: Guideline is up to 30 minutes but longer works will be accepted. Submit with Vimeo or YouTube link.
• Installation/Virtual Reality: Works may occupy up to 25 square metres. Larger installation pieces will be considered.  Proposals may include jpeg or PDF files and/or link to Vimeo or YouTube films. Please note the gallery has limited capacity for hanging materials from the ceiling. Artists are responsible for installing the work and need to supply all equipment used.
• Performance and Participatory: The gallery does not have a dedicated performance space. We are nevertheless interested in receiving proposals from performance artists. Please contact the coordinator Sara Cameron McBean – sara@scottishartstrust.org with a proposal which may include jpeg, PDF files, MP3 files (none larger than 5mb) and/or link to Vimeo or YouTube film or sound platform.
• Cabinet pieces: (any medium). Cabinet submissions should be no larger than 30 cm on the longest side and no taller than 5 cm. Artwork images may be jpeg or png and no larger than 5mb.
• Audio/ Sound-Scapes: MP3 files may be 30 seconds to 5 minutes and may be submitted via a link to SoundCloud or other audio platform. Please note that artists must be available to manage installation.
• Date: Work must have been completed after January 2018.

Please contact the coordinator Sara Cameron McBean by 21 May with any questions. sara@scottishartstrust.org . After 21 May high demand means we cannot guarantee a response before entries close. 

Previous exhibition

Works that have been previously exhibited in a major public or leading commercial gallery in Scotland should not be entered. All other exhibitions within Scotland and in major galleries outside Scotland are accepted.

Work may also be submitted that has been previously released through electronic/social media/YouTube/Vimeo or through a website. 

Pricing

Works may be for sale or not for sale. 

The OESS entry form by default asks you to enter a value that includes the gallery commission. We were unable to change this question so please ignore it. Enter the value you expect before commission. We will come back to all selected artists to check the sale price of their work.

Artists submitting work from overseas will not be permitted to sell their work through the gallery.

For insurance purposes all works, including those that are not for sale, must have a value assigned. Artists selected for the exhibition will be asked to supply this value. 

Sale of work online will be managed through the Scottish Arts Trust website. www.scottishartstrust.org

Communications

Most communication will be by email or via the online login process. Applicants will be contacted directly by phone or email by a member of the Scottish Arts Trust team to inform them of their selection for the exhibition. Artists will also be able to login to OESS to see if they have been selected. Artists whom the Scottish Arts Trust team are unable to contact directly may have their work withdrawn from the exhibition.

Selection

The Judges will select the works for the exhibition. The Judges will consider all correctly completed submissions. The decision of the Judges on all matters is final and no correspondence will be entered into.

Selection of certain works may be made with conditions and suggestions by the curatorial committee and may require a site visit and/or further discussion. If this is the case, the Scottish Arts Trust will contact the artist directly.

Insurance

The City Art Centre will insure work while it is on City of Edinburgh Council premises for the amount agreed. Artists selected for the exhibition will be asked to provide the value of their work and must provide this information three weeks before the work enters the gallery building. The City Art Centre reserves the right to query an insurance value if it seems inappropriate.

The City Art Centre undertakes a condition check of every work upon delivery. Artists will be notified immediately in the event of any damage to the loan. Dusting and light cleaning will be carried out as appropriate, but repairs, restoration or extensive cleaning of the loan will not be undertaken without the prior written permission of the lender. Works are checked again at the end of the exhibition.

Presentation, framing, plinths

• Standard: The artist must ensure a high standard of presentation of works. Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.
• Hanging: 2D works should ideally be fitted with mirror plates fixed at the centre point of the frame of each side of the work. Anything heavy or over 1m square, should ideally have an additional mirror plate in the middle of the bottom edge. Plates may be turned in for delivery. Works fitted with D rings will also be accepted.
• Plinths: Artists should provide their own floor-standing plinths or display equipment at the time of delivery. Plinths should be labelled with the artists name and phone number.
• Equipment: All display equipment must arrive in good condition and ready for use. No painting is permitted within the gallery. Any specialist display and hanging mechanisms must be clearly outlined in the submission proposal and any extra costs incurred should be covered by the artist. Artists must supply their own electronic equipment if needed at the point of delivery. All electronic equipment must be in good working order and PAT-tested prior to handing in. All equipment must be labelled with the artist’s name and contact number.

The gallery will provide screening equipment for standard film, videos and animation that do not form part of an installation piece.

Promotion

All works selected for exhibition may be photographed by the Scottish Arts Trust and used by the Trust and the City Art Centre to promote the work of the Trust and the Scottish Landscape Awards. Works featured in the exhibition may be photographed by the public for non-commercial purposes.

Scottish Landscape Awards Show: Artist Films

All artists selected for the exhibition will be invited to submit a short film (up to 2 mins) about their work and practice as an artist. All the films will be combined and released on YouTube. Paticipation in the Artist Films project is optional. Past experience shows that the Artist Films series by the Scottish Arts Trust reaches large audiences within and outside the UK.

Delivery and Collection

Artists are responsible for the delivery and collection of their work at the City Art Centre, Edinburgh on the agreed dates. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. 

Works cannot be removed until the end of the exhibition. Access to collect works cannot be arranged outside the prescribed dates. Any costs incurred in storing uncollected work will be passed on to the artist. The Scottish Arts Trust and the City Art Centre have the right to dispose of work that is not collected or when storage costs are not met. Artists are responsible for arranging the collection of their own work if delivered by a carrier. Artists applying from overseas, must consider how they will get their work to and from the exhibition at the required times.

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. The Scottish Arts Trust and the City Art Centre are unable to pay import duty or related fees on any submitted work.  

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Judges on all matters Is final and no correspondence will be entered into.

I understand that The Organisers (The Scottish Arts Trust) reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise The Organisers (The Scottish Arts Trust) to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers (The Scottish Arts Trust), The Gallery (City Art Centre, Edinburgh) and associated organisations for promotional and publicity purposes.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation. I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Data Protection

In accordance with the Data Protection Act 2018, the Scottish Arts Trust and the Museums & Galleries Edinburgh will use the information given by entrants for Scottish Landscape Awards purposes only.

By agreeing to the terms of the Scottish Landscape Awards, you consent for us to process the information you have given. It will not be shared with any other party.

As a data provider, you have certain rights regarding your data:

• to obtain access to, and copies of, the personal data that we hold about you
• to require us to correct any inaccurate personal data we hold about you
• to require us to restrict our processing of your personal data
• to object to us processing your personal data
• to object to receiving marketing communications from us
• to withdraw your consent to processing of your personal data
• to require us to erase your personal data ('right to be forgotten')
• to obtain from us the personal data which you have provided, in order to transmit it to another organisation ('data portability')

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply. How we deal with some of your rights are set out elsewhere in this privacy notice. You also have the right to refer your concerns or queries to the supervisory authority, the Information Commissioner’s Office.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy