Please print out this information for reference to prevent unnecessary enquiries.

General Information
The exhibition will be held at the Mall Galleries, The Mall, St. James, London SW1.

Eligibility
Submissions of work are invited from visual artists working in any medium which demonstrate evidence of drawing.

Artwork Types
The SGFA exists to promote fine art drawing skills, to this end the selection committee will be looking for strong evidence of drawing in the work submitted.

Work that is eligible for submission includes: Drawings in any medium, monochrome or colour - pencil, coloured pens and pencils, pen and ink, pastels and oil pastels, charcoal, conté, etc. Any work based on photographs must have the photographer's permission.

Size of Pictures based on outside frame measurements:
Pictures up to 65 cm x 65 cm count as 1 work = £20.
Pictures between 65 cm x 1.30 m count as 2 works = £40 (largest dimension)
Pictures over this size count as 3 works = £60 and are at the Council's discretion.
Please select the entry number accordingly at the start of the entry process to make the correct payment. Oversized artworks submitted with incorrect payment will not be hung.

Any original artwork which demonstrates evidence of drawing by hand: - original printmaking, watercolours, acrylics, oils and 3-Dimensional work.

Restrictions
Work that is NOT eligible includes:

Digital imagery generated by computer.

Giclee prints and all other reproductions and facsimiles.

Work shown previously at Mall Galleries.

Work that is more than three years old.

Any work that might infringe on copyright law or is an identifiable reproduction of another’s composition (regardless of media) even with copyright waiver, or if the permission of the artist has been obtained.

All work must be for sale.

Pricing for framed work must observe minimum prices: Paintings and drawings £300; edition prints £180

Instructions for selected framed work

All framed work must be presented unpacked, labelled and ready for hanging.

Work must be labelled on the back in BLOCK CAPITALS with: Name of Artist, Title, Medium, Price.

Framing must be robust and sealed.

No hooks are required. Works should be sufficient to withstand mirror plating for hanging purposes. There should be no projections whatsoever from the back or front of the works. This is to prevent damage to other works.

Metal frames and clip frames are inadmissible. Elaborate framing and/or coloured mounts are not acceptable.

All framing must be of a professional standard and without damage.

The SGFA reserves the right to reject any work which has framing unsuitable for hanging, or is presented in an unacceptable condition.

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions.

Pricing
Work selected for exhibition must be for sale. Commission of 40% will be charged for non-member sales.  It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Please note: Non-members and Affiliates may submit up to 5 artworks in total of which only a maximum of 3 works will be accepted.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artist's risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Mall Galleries. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times. In the event of damaged work arriving at the gallery, this is entirely at the responsibility of the artist.
Work not collected at the stated times will be transported to Art Moves of Chelsea and subject to a weekly charge. 

If selected, your work must be delivered and collected directly to/from the Mall Galleries. Or you can make your own arrangements with Art Moves of Chelsea where there will be a charge for storage and delivery/collection at your own cost. Also Art Moves will charge per week for late collection at your own cost.

Contact Sharon at Art Moves of Chelsea, Chelsea Self Storage, Blantyre Street, London, SW10 0EQ, for details.  Tel: 020 7352 7492.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information 
The exhibition will be held at Herbert Art Gallery & Museum, Jordan Well, Coventry, CV1 5QP 

Eligibility 
Artists must be aged 15-18yrs and living, studying or working in the West Midlands region: Herefordshire, Shropshire, Staffordshire, Warwickshire, Worcestershire, the Metropolitan districts of Birmingham, Coventry, Dudley, Sandwell, Walsall and Wolverhampton.
Submissions of work are invited from visual artists working in any medium including: Painting, Drawing, Photography, Digital, Print, Sculpture, Mixed Media, Installation, Video/Audio, Performance, Other.

Restrictions
Eligibility of work: Work produced in any medium is welcome.
• 2D work should not exceed 1.5m in any direction, including frame.  
• 3D work should be portable by one person and not exceed 1.5m in any direction.  
• Electronically powered work should be submitted with written evidence that the work has been PAT tested.  
• Film should not exceed 5 minutes running time.  

Work submitted must be original and the artist must undertake that they hold all moral and intellectual property rights in that work and that the work does not infringe the moral and intellectual property rights belonging to any third party. 

Work must have been made after March 2020.  

Culture Coventry reserves the right to exclude work that poses a health and safety risk or is deemed inappropriate in content. 

Submission Procedure 
Submission is by online entry only. Please click on the link on our website and follow the instructions.  

Communications 
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition.  

Selection 
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. 

Insurance 
Work will be kept secure and handled with professional care, but Culture Coventry does not accept liability for loss or damage during the transport, storage, selection and exhibition periods. Artists are responsible for insuring their own work. All works will be submitted entirely at the artist’s risk. 

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection.  

Successful applications are expected to be collected on Saturday 27 May 2023. Culture Coventry reserves the right to dispose of work that is not collected on this date. The artist will be informed of this by email. 

Agreement 
By submitting to the exhibition you are deemed to accept and agree to the following: 
The decision of the Selectors on all matters is final and no correspondence will be entered into. 
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. 
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes. 
All information provided by me is true and accurate and that the work submitted is wholly of my own creation. 
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein. 

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information 
The exhibition will be held at Herbert Art Gallery & Museum, Jordan Well, Coventry, CV1 5QP 

Eligibility 
Artists must be aged 18 or over and living, studying or working in the West Midlands region: Herefordshire, Shropshire, Staffordshire, Warwickshire, Worcestershire, the Metropolitan districts of Birmingham, Coventry, Dudley, Sandwell, Walsall and Wolverhampton.
Submissions of work are invited from visual artists working in any medium including: Painting, Drawing, Photography, Digital, Print, Sculpture, Mixed Media, Installation, Video/Audio, Performance, Other.

Restrictions
Eligibility of work: Work produced in any medium is welcome.  
• 2D work should not exceed 2m in any direction, including frame.  
• 3D work should be portable by one person and not exceed 1.5m in any direction.  
• Electronically powered work should be submitted with written evidence that the work has been PAT tested.  
• Film should not exceed 5 minutes running time.  

Work submitted must be original and the artist must undertake that they hold all moral and intellectual property rights in that work and that the work does not infringe the moral and intellectual property rights belonging to any third party. 

Work must have been made after March 2020.  

Culture Coventry reserves the right to exclude work that poses a health and safety risk or is deemed inappropriate in content. 

Submission Procedure 
Submission is by online entry only. Please click on the link on our website and follow the instructions.

Pricing 
Work selected for exhibition will be expected to be for sale. No commission will be taken by the Herbert Art Gallery & Museum. Artists will receive the full selling price of work. It will be assumed that the sale price includes the cost of any framing. Please allow for this when pricing your work.  Artists are responsible for their own VAT payments.   

Communications 
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition.  

Selection 
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. 

Insurance 
Work will be kept secure and handled with professional care, but Culture Coventry does not accept liability for loss or damage during the transport, storage, selection and exhibition periods. Artists are responsible for insuring their own work. All works will be submitted entirely at the artist’s risk. 

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection.  

Culture Coventry reserves the right to dispose of work that is not collected on Saturday 11 March 2023.  The artist will be informed of this by email. 

Agreement 
By submitting to the exhibition you are deemed to accept and agree to the following: 
The decision of the Selectors on all matters Is final and no correspondence will be entered into. 
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. 
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes. 
All information provided by me is true and accurate and that the work submitted is wholly of my own creation. 
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein. 

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at the Royal Hibernian Academy of Arts, 15 Ely Place, Dublin 2 from 22 May to 30 July 2023 (all dates subject to change).

Eligibility
Submissions of work are invited from visual artists working in paint, photography, sculpture, architecture, print, drawing and mixed media. Works outside these categories are not accepted.

Submission Procedure
Submission is by online entry only. Entries are selected from the digital application (stage1) with successful artists asked to deliver work to RHA for further consideration and possible inclusion in the exhibition (stage 2). Artists are asked to check their accounts for decisions on the dates listed.

Pricing
All work selected for exhibition will be expected to be for sale with the exception of portraits. A commission of 35% is charged by the gallery. It will be assumed that the sale price includes all your costs and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable.  

Communications
All communication will be via the online login process. Applicants will be required to login to see if they have been pre-selected and will be asked to download and print their application labels and details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The selection committee is made up of six members of the Council of the RHA. Artworks are presented anonymously and judged solely on merit. The decision is final and binding and no correspondence or feedback will be entered into under any circumstance. 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be transported entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during travel to the exhibition or the selection process.

Delivery & Collection

All works handed in for selection must be:

• Unwrapped
• Professionally presented (needing no further work, additions or framing prior to exhibition)
• Labelled correctly
• Not of undue size (work over 150 x 150cm are only considered in exceptional circumstances)

Works that are of a delicate or fragile nature can be delivered wrapped but must be clearly marked with additional labels on the packaging. The organisers may ask that work is unwrapped should it not be necessary.

Each artwork must have both a tie on and stick on label. Both labels are used during selection. Please ensure that the label information matches the information at the time to entry.  It is important that all details are included on the form, as incomplete details will deem the entry inadmissible.  All works will be checked on entry so please make sure your information is correct.

We accept work from outside the EU. However, you must ensure that your work reaches us on the designated days and is customs compliant. The RHA will not pay customs charges, duty or any associated charges on works arriving by courier. It is the artist’s responsibility to ensure that the work is correctly packaged, as the RHA will not accept responsibility for work damaged in transit or by any third parties. 

Unselected works from stage 2 must be collected on the designated days. If an artist is unable to collect on these days, we ask that you ask someone to collect on your behalf. Works not collected by the end of August 2023 will be liable for a storage charge. Works not collected by end of September 2023 will be disposed of. 

TERMS AND CONDITIONS OF ENTRY

7.1 It would be advantageous for the work not to have been exhibited in Dublin before.

7.2 The RHA reserves the right to reject work that it believes is in breach of copyright laws.

7.3 Work must be professionally presented for exhibition. All artworks must be presented with complete mechanisms for hanging. Exposed wet canvases or works that could cause damage to others will not be accepted under any circumstances. Work that arrives damaged or unfit for exhibition due to any material defect will be automatically deemed ineligible for exhibition.

7.4 All works must be marked for sale with the exception of portraits.

7.5 All 2D work should be no more than 150cms in any direction. There is no limitation for sculpture dimensions.

7.6 A price for framed work for artwork with editions, e.g. photography, must be included for the catalogue and online sales platform. There is not an unframed sales option for editions. 

7.5 Artist sending works from outside the EU are responsible for payment of any associated duties or taxes. The RHA will not be responsible for resolving any customs issues that may occur.

7.6 The upmost care will be taken of all works submitted for exhibition. The RHA will not be responsible for any damage, loss of or destruction of any works for any reason whatsoever. Artists should insure their works against all risks. Works are insured when accepted to the exhibition and condition checked by the gallery.

7.7 In order to meet deadlines, incomplete applications will not be accepted. The RHA will not be responsible for any errors or omissions in the catalogue. The RHA will not be liable for any loss arising out of any error, omission or decision made by the committee.

7.8 Work not collected from the RHA on the designated days will be liable to a storage charge or disposed of.

7.9 The artist allows the RHA to use images of any artwork for publicity and public engagement purposes only. This includes television, print (catalogue, newspapers, trade publications), website (RHA and others), social media (RHA and others) and any other method that the RHA deems fit for purpose.

7.10 No work may be removed from the exhibition until after the close of the exhibition.

7.11 Sold work is marked with a red dot. The RHA will not be liable for any loss arising out of the failure by a purchaser to complete a sale or the mis-marking of any piece sold. 35% commission from the listed catalogue price will be deducted from all works sold during the exhibition. Artists will be paid after the close of the exhibition and only if the RHA has been fully paid by the buyer.

7.12 The RHA will not undertake the wrapping, crating and packing of any artworks.

7.13 For awards with age constraints, the artist must be below or the relevant age on the date of submission in order to qualify, in this case 26 February 2023.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

ARTWORK DETAILS 
Artists may submit up to TWO works in any size and in any fine art media.  
All works submitted for exhibition are considered by the Annual Exhibition Hanging Committee whose decision to accept or reject is final. Feedback is not provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection.  
No reproductions of original work and no works that have previously been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted. Artwork, including editioned work, cannot be included in any other exhibition during the opening dates of this exhibition. This includes in virtual exhibitions.   
Applications should be from living artists and works must have been completed in the last 6 years. 
Applied art is not accepted. No work made from ivory or in any way involving the use of ivory will be accepted.

PHYSICAL AND VIRTUAL
Building on the success of the online experience during COVID-19, which enabled more works to be selected and extended the ways for audiences to discover and engage with artworks, all pre-selected works will automatically be included in the online exhibition. As usual, only those selected at the final physical selection will be shown on the gallery walls.  
There is also the opportunity to submit work as a solely online presentation by answering YES to 'My work is solely an online presentation' during the application process. These works will only be considered for online selection and open up an opportunity for more experimental practices, for example documentation of installed site-specific work or extended digital video content.

ONLINE APPLICATION 
Deadline: Sunday 26 February 2023, 5pm 
Artists must register and submit their work online at www.royalscottishacademy.oess1.uk. 
Applications must be completed before the deadline. After this date you will not be able to make changes to your online submission and new entries will not be accepted. Please remember your log in details!  
ONE image per work is required, however up to three images showing different angles can be submitted. Please provide good quality images that will do justice to your work and that adhere to the specifications noted on the OESS submission site. We recommend JPEG or PNG files of at least 1MB in size and no larger than 5MB.   
 

An entry fee (inclusive of VAT) is required for each work:  
Artists £20 per work / Students & under 26s £10 per work 
Payment is made online during the application process by debit or credit card. Submissions will not be accepted without payment and refunds will not be offered for work not selected or handed in or applications not completed by the deadline.  
Each work included in the final exhibition is also subject to a £10 hanging fee to be paid by Paypal at Pre-selection or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee and works submitted as online only will not be asked to pay this fee. 

SELECTION & HAND IN 
Pre-selection results: Friday 24 March 2023, from midday 
Artists must log back into their account on the submission site from 24 March to find out if works have been pre-selected. A notification email will not be sent out and it is the artist responsibility to log in and check on the day.   

Hand in for pre-selected work: Thursday 20, Friday 21, Saturday 22 April, 10am – 4.30pm
Pre-selected works must be delivered to the rear door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL. Artists may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received out with the stated hours.  
Due to extremely limited vehicle access to the building, arrivals must be staggered and times strictly adhered to. A schedule will be sent out to all pre-selected artists to book a delivery slot.  

Final selection notification: Wednesday 26 April 2023, from midday 
Artists must log into their account to find out if work has been included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and you will not need to collect it until the end of the exhibition (see dates below), with the exception of large or fragile works which we may request collection of due to space restrictions and safety. 
No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council.  

Labels 
Artwork labels will be posted to pre-selected artists and will also be available at the RSA on hand-in days.  
Labels should be SECURELY attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For sculptures or unusually shaped works please affix the label in the most convenient way possible.  
Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be completed in full in BLOCK CAPITALS. A permanent label or other identification should also be affixed to the back of each work and, if possible, to each piece of sculpture, giving the artist’s name, title of work and price.  
Failure to comply with these requirements in full can lead to rejection of the work.  

COLLECTION OF UNSOLD WORK 
Collection: Thursday 15, Friday 16, Saturday 17 June 2023, 10am – 4.30pm  
We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is extremely important that artists uplift their works on the dates given. 
Any works not collected will incur a storage fee to be paid by the artist. After TWO WEEKS the work will become property of the RSA and may subsequently be disposed of. By completing the online registration process, the artist accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA. 

DELIVERY & COLLECTION  
If you are unable to hand in your work in person you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available.  

- Van GoGo2 - vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)  
- Paul Gilzean -  pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife)  
- McAdie and Reeve - mcadie-and-reeve.co.uk (Orkney)  
- Irish Art Services - irishartservices.com - info@irishartservices.com, +353 63 849 51 (Ireland) 
- Aardvark Art Services - aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK) 
- Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK) 
- Picture Post - picture-post.webnode.com -  info@picturepostcompany.co.uk (UK) 
- Central Link Couriers - central-linkcouriers.co.uk (UK, Europe) 

It is the artists responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping.  
The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the artist arrange suitable insurance. 

FRAMING AND GLAZING 
Framed and unframed works are accepted. Frames must have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated by the RSA hanging team. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require. Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted. 
Unframed paper works must come with hanging instructions and are submitted at the artists own risk.  

PRINTS 
Original prints are encouraged; however reproductions of existing artworks in other media will not be accepted.  
If further works from an edition are available, the framed and unframed price and number available for sale should be noted on the online application form.  

SCULPTURE/3D WORK 
Plinths/shelves for sculptures must be supplied with the work on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the artist. Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds.  
Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested.  
A composite work must be accompanied by clear instructions for assembly and all parts must be clearly labelled. 

ELECTRONIC MEDIA 
For the purpose of selection, artists working in film or digital media should submit a link to Vimeo, YouTube, or other suitable website during the submission process for the selection panel to view their work online. A still image must also be submitted as a holding image for the application process. 
Pre-selected artists must supply all AV equipment (plus plinths/shelves as necessary) with set up instructions for the exhibition unless otherwise stated by the RSA. All equipment must be PAT tested. 
The RSA reserves the right to display selected film work on a showreel for the exhibition. 

SALE OF WORK 
All works should be for sale (exceptions may be made for installation and film work).  
All sales made from the exhibition are subject to 40% commission + VAT (charged on the amount of commission only). Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to 40% commission including VAT.  
The price of work shown on the online submission form and labels is the total price payable by the purchaser, the RSA will not add on commission costs for you.  
Where editions of works (prints, sculptural casts, etc.) are available for sale, artists must enter the appropriate information (framed and unframed prices, number in edition, number available for sale) on the online submission form. The artist must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).  
Any private sale of the work (including editions) must immediately be intimated to the Gallery Manager, otherwise a sale made through the RSA shall have precedence. No editions of works should be sent by the artist to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made out with, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.  

COPYRIGHT 
Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the artist or his/her/their heirs and assigns. By submitting work, unless contacted by the artist in writing to say otherwise, the artist grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction in any catalogue, poster, website or other non-commercial promotional material in connection with the exhibition.  

CARE OF WORKS
If a work is lost, damaged or destroyed during the exhibition period, the RSA shall notify the artist immediately and shall be liable to pay the artist the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates.   
Fragile works must be appropriately labelled and unframed mounted prints/photography must come with corner protectors. Unframed 2D works and works of a temporary or ephemeral nature will remain at the risk of the artist and will not be covered by insurance. Works will be assessed for condition on delivery to the galleries.  

For further information please read the FAQs on our website.

By completing the online registration process for the RSA Annual Exhibition - Open Art 2023, you acknowledge that you have read, understood and accept the Terms & Conditions laid out in these regulations. 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

• Any artist over 18 may submit.
• Acceptable media: Paintings, drawings, pastels, original framed prints (excluding photography). Note that sculpture is not admissible.
• Work must have been completed in the last two years and must not have been previously exhibited in London.
• Maximum of six works submitted. Maximum of three works selected.
• Works should not be larger than 2.4m along the longest dimension.
• All work must be for sale.
• Minimum price: £300 (£180 for framed prints, £120 for unframed prints - buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).
• The price of works must include 45%+VAT commission.

Entry Fee

• The submission fee is £20 per work for standard entries and £14 per work for artists aged 35 or under. This includes free admission to the exhibition (normally £5).

Delivery & Collection

• Packaging from delivered works cannot be retained and must be taken away at the point of delivery.
• Paintings should be completely dry at the time of delivery.
• We are unable to wrap works or provide wrapping materials for any works being returned.
• Any work uncollected on the specified collection date/s will be stored at a separate location and the artist will be charged a storage fee.

Selection

• The Selection Committee is formed of artist members of the New English Art Club.
• Selectors' decisions are final and we are unable to offer feedback.

International Entrants

• All international submissions will be online only; artists will need to ship their work if selected for the exhibition only.
• If you are not a UK resident and your work is sold at the exhibition you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs at www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1).
• Artists sending work from abroad should use a picture carrier. Many artists use Picture Post Art as they offer a packing and delivery service for our exhibitions (we do not accept any liability for their services). Picture Post Art - Tel: 07833 450788 / Email: info@picturepostcompany.co.uk

Terms & Conditions

• For full terms and conditions, click here.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

HOW TO APPLY TO EXHIBIT AT THE SWA 162nd EXHIBITION

Information for MEMBERS and NON MEMBERS

NB Terms and conditions can be found at the bottom of the page. Please read before submitting work.

Submission Procedure -

Submissions for selection to the 2023 exhibition will be open from the 20th December 2022 to the 14th March 2023. Submission will only be accepted digitally via https://societyofwomenartists.oess1.uk.

This year the whole selection process will be on line. There will be no physical selection.*

NOTIFICATION OF FINAL RESULTS  To find out if you have been successful you will need to visit the SWA website on the 27th March 2023. 

Successfully selected works need to be delivered to the Mall Galleries, 17 Carlton House Terrace on the 26th and 27th May 2023. All works must have a label on the back securely attached by glue or tape. 

Submitting digitally enables artists to submit works without transport and framing costs unless selected.

Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Please read our updated terms and conditions before submitting. 

Very Important! Please note the information you enter on the online submissions site will, if you are successful, be used for the catalogue entry and labels so please fill this in carefully. Amends requested after selection will incur an administrative fee that the artist will be liable for.

Exhibition Dates​​

Online Submission  20th December 2022 – 14th March 2023

Artists visit the SWA website to see if they have been successful: 27th March 2023

Delivery of all work to the Mall: 26th & 27th May 2023

YPAI Special Preview Evening: 6th June 

Private View: 7th June 10.00 - 5.00

BCN Charity Event  7th June 6pm to 8.30pm TBC

Exhibition Runs 6th June to the 10th June

Exhibition Open to the Public: 6th June 

Exhibition Closes: 10th June, closing time 5pm 

Collection of unsold work: 17th June 2023 10am - 5pm 

Categories of work

Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media) ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted. 

Young Artist 

Please ensure you add your DOB if you are applying as a Young Artists (18-35 years at time of exhibition) categories. There are specific awards for this group.

*The council reserves the right not to hang any works that are poorly framed, do not adhere to framing and glazing instruction or where the image submitted is not a true reflection of the actual work or if the work has been changed since the image was submitted.

GENERAL TERMS & CONDITIONS FOR SUBMITTING WORK FOR SWA OPEN EXHIBITION

These conditions apply to all exhibitions administered by the Exhibition Administrators. The term ‘Exhibition Administrators’ means The Society of Women Artists Ltd.

1. Submission Procedure - Artwork can be submitted at https://societyofwomenartists.oess1.uk. from the 20th of December 2022 to the 14th of March 2023. Once you have completed your application, you will see a notification of this on screen. 
You will need to re-visit the SWA website on or after the 27th March 2023 to see if you have been selected for this year's exhibition.
If you have been successful, please take or send the work to the Mall Galleries on the requested date to:
Mall Galleries for SWA Exhibition
17 Carlton House Terrace
London
SW1Y 5BD

There is strictly no parking on the Mall to deliver works via the gallery entrance.
All works must be delivered via the office entrance at the above address. There is a small forecourt that drivers may use while dropping off their work.
All works must have a label on the back (attached by glue or tape).
Packaging must be taken away once work has been delivered due to limited storage facilities.
Details of couriers that frequently deliver to the gallery are listed on our website below and on the Malls website.

2. Imagery - The quality of the images uploaded are integral to work being selected because these are the images that will be used in the online Exhibition. Please ensure the images are sharp and cropped appropriately. Image files should be JPG or PNG and no larger than 5MB. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images, please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + = The Royal Academy have produced an excellent guide to aid you with photography. This is a link to the video   https://summer.royalacademy.org.uk/Information/9       This is a PDF of the RA Guide How to Photograph your work 

​

3. Submission fee - Submission fee for non-members is £18 per work, irrespective of size or medium, to be paid at the time of submission. Young artists (age 18-35 years at time of exhibition) submission fee is £9 per work and members entry is free.

​

4. Number of works & Membership - Up to 6 works may be submitted but a maximum of four works can be displayed. If you wish to be considered for associate membership or full membership you must enter 6 artworks.

​

5.  Frames, Presentation and Sizes Frames and mounts must be of good quality and complement the work. Works on canvas do not need to be framed as long as they are neat and exhibition ready, which means presentable and finished. If work is glazed, glass should be non-reflective picture glass. Glazing that is reflective can spoil the overall look of the work and exhibition as a whole. Perspex is inadmissible. Metal or clip frames are inadmissible. Please do not attach any fixings to the back of your frame. Mall Gallery technicians will attach mirror plates for you.

Size - There will be a maximum submission size for paintings and sculpture this year of 200cm. 

​

6.  Eligible Mediums - Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media), ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted. Original unique printing is acceptable, Etchings must show their plate indentations. Commercially printed line work or photographically/digitally reproduced work printed with commercial machines (such as giclée work) is not admissible.

7. NOTIFICATION OF RESULTS -  All work will go through digital selection. All works will be judged by merit. Artists will be able to find the results of final selection on the SWA website on the 27th of March 2023.  Successful entries will need to be handed in at 17 Carlton House Terrace, for inclusion to the exhibition. 

​

8. Sale Price & Commission - The price of works supplied by the artist should include the commission of 45% for non-members and 40% for members. On the BCN Charity evening the SWA will be donating 5% of the sale price to the Charity Breast Cancer Now. All work must be for sale, except by prior consent from the SWA. Minimum Sale prices for works: £350, and £150 for etchings or lithography or drawings, £200 for 3D works. The aforementioned is also applicable on commissioned work arranged through the Exhibition Administrators. Any sale effected by the Exhibition Administrators will have priority over a sale effected by the artist. Please note that artists liable to VAT are responsible for paying their own tax. 

​

Once work has been submitted to the SWA, any sale effected by the Exhibition Administrators before or during the course of the exhibition shall take precedence and supersede a sale made privately. Any private sale will incur the normal commission.

​

9. VAT Registration for Artists Not Resident in the UK - Our open exhibition is open to artists in the UK, EU, and outside the EU. Artists who are not resident in the UK have a responsibility to register for UK VAT with H.M. Revenue & Customs.  

Artists without a UK residence are classified as Non-Established Taxable Persons (NETPs) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can exhibit artworks in our Online Exhibition. A valid UK VAT number is prefaced with the letters “GB” 

We will not accept VAT numbers from other countries

You must enter the retail price of your artwork when entering online but you can wait to see if your artwork is accepted before you register for a UK VAT number.

If you are eligible for UK VAT you must provide us with your UK VAT number before the exhibition. If you do not, we will not be able to enter your selected artwork(s) into the exhibition.

NB. An application for a VAT number should take around 30 working days, although the process may take longer, so make sure you allow enough time.

More information about UK VAT registration can be found at: https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-registered-for-vat 

If you have any questions, please contact HMRC directly on their VAT Helpline Telephone for UK 0300 200 3701, or from abroad, +44 2920 501 261.You can register online for free at: https://www.gov.uk/vat-registration/how-toregister

​

10.  Commercial carriers - can be used to deliver works to buyers where necessary, please see the list of trusted experienced carriers below. These are not part of the SWA and must be contacted and dealt with directly.

​

11.  Press Photographs - Unless otherwise stated in writing by the artist, it will be assumed that works exhibited may be used for Press purposes in connection with the Exhibition.

​

12.  Copyright -  The copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.

​

13.  Sales of Work and Notification - All work accepted and included must be exclusive to the SWA for the duration of the exhibition. If the work is sold through another platform or by the artists during the exhibition the SWA's commission will still be payable.  If work in the Exhibition is sold, exhibitors will be notified by email as soon as possible (always before the close of the exhibition).

​

14.  Invitations and flyers - Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. ​Hard copies can also be picked up at hand in.

​

15. The SWA reserves the right to disqualify any work if the artist has failed to adhere to these Terms and Conditions and the relevant rules. Works previously exhibited with the SWA are not eligible for entry.

​

16. Care of Works - The Exhibition Administrators will not be liable for any damage or loss of works sent for exhibition occurring in the ordinary course of handling, whether such damage or loss is caused by the negligence of the Exhibition Administrators or their staff or otherwise. The Society of Women Artists strongly advises artists to insure their own works.

​

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.

You understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

You authorise The Organisers to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

You have read and understood these terms and conditions and by submitting work accept and agree to observe all the Terms And Conditions therein.

The SWA reserves the right to amend the terms at any time.  Affected parties will be notified.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at D31 Art Gallery Scot lane (for in gallery selected artists only) 

13 Scot Lane, DN1 1EW

Doncaster, South Yorkshire.

Eligibility
Submissions of work are invited from visual artists working in any medium excluding videography/films

Restrictions
All entries must be no more than 1.5 meters in any one direction including frame

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery at 30%. It will be assumed that the sale price includes the cost of any frame and our commission of 30%. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within  48 hours to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection(physical exhibition)
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one month.

On agreement, we could package your work for you and make it ready for collection by your courrier at the cost of £30 per parcel. Please note that this does not include the cost of the courier. You will need to book a courier of your choice, let us know the pick up date and we will package your work. You will need to pay for the cost of shipping yourself. Your courrier must pick up your work from our gallery during gallery opening times of Wenesday to Saturday at 10am to 4pm. 

Online Selling
If 'Online Selling' is used and artworks are not delivered to the gallery, artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.
If a buyer makes a purchase via the online gallery the organisers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

118th Bath Society of Artists Open Exhibition Prizes:

• Bath Society of Artists Prize (£2,000)
• Bath Society of Artists Runner up prize (£1,000)
• The Public Choice Prize (£600)
• Bath Society of Artists Young Artists Prize (£500)
• Bath Society of Artists Prize for a 3D work (£350)
• Bath Society of Artists Painting Prize (£350)
• Bath Society of Artists Drawing Prize (£350)
• Bath Society of Artists Print Prize (£350)
• Bradford Gallery Figurative Prize (£250)
• St Cuthberts Mill Works on Paper Prize (20 sheets of Saunders Waterford CP(NOT) 300gsm, worth £120)
• Bath Artist Printmakers - The Wendy Batt Young Artist Printmakers Prize (£120 workshop voucher)
• Meltone Gallery Small Picture Framing Prize – (£100 Gift Voucher)
• Pegasus Art Prize – (£100 Gift Voucher)
• The Jeremy Houghton Gallery Prize - (£100 cash prize)
• Minerva Art Supplies Prize (£50 Gift Voucher)

Prize Judges this year are: Ros Ford RWA RE who is also our invited artist, together with Meryl Ainslie who established the renowned Rabley Gallery. Peter Slade will judge the Bradford Gallery prize and a representative of The Jeremy Houghton Gallery will select their prize winner.

RULES AND GUIDELINES

Data Protection:

The contact details you provide as part of your submission will be shared with appropriate staff members of OESS/BANES/Victoria Art Gallery/ Bath Society of Artists and as needed by buyers, for the purposes of showing, selling and delivery of all listed and purchased works from the gallery. Your information will not be shared with any other parties other than those already mentioned. By submitting work, you are also accepting these conditions.

Entry Conditions:

• Submission is by online entry via OESS.
• Any UK artist over 18 (at the time of entry) may submit work.
• You can enter up to 2 works: One work - £15.00; Two works - £27.00.
• Young artists (aged 18 – 25 at time of entry) may submit up to 2 works at £5 per work.
• All work submitted will go through a two-stage selection process.
• Entries may include paintings, pastels, drawings, prints; mixed media, sculpture (but not photography, performance, or video). Digital prints and collaborative artworks maybe submitted (See Additional Information).
• Edition prints must be limited to maximum of 150.
• Exhibits must be original, the artist’s unaided work
• Work should not have been exhibited at any previous BSA Open Exhibitions.
• All works must be for sale for a minimum of £100, with the exception of unframed prints. There is no ceiling on sales prices.
• Prices must include the cost of the frame (where appropriate)
• The Gallery can sell framed prints hung in the gallery, but cannot offer for sale any additional framed prints, only unframed ones..
• Works should not be larger than 183cm (6ft) along the longest dimension, (including frame if appropriate).
• Commission rate is 43.5% (Bath Society of Artists is not VAT registered).
• Printmakers will be responsible for the cost of a tracked delivery service when sending unframed edition prints to the buyer, which should be reflected in the sales price.
• Photos of submitted work need to be in jpg, jpeg or png format, be no more than 5mb file size and should not include the frame.
• A video of 3D work can be uploaded to either YouTube or vimeo and a link provided on the entry form.
• All work such a diptychs and triptychs and complex/delicate 3D work may require special instructions for the hanging team (if selected) regarding layout to prevent errors or damage. This can be recorded on the entry form.
• Whatever you put on the entry form will also appear on your labels and in the catalogue, so please avoid using all capitals, unless essential.
• Also, please ensure your details are recorded accurately before confirming your application.
• Incomplete submissions will be deleted after 5.00pm on Friday 17th March, and you may lose your entry fee, so please be sure to finish your entry or contact the Secretary/OESS if you are experiencing any difficulties.

Delivery & Collection:

• For postal/courier/transport delivered works only, invited handing-in day work can be delivered to the Gallery during the period of 11th to 15th April 2023 (inclusive), as long as the gallery has received advanced notice of the estimated delivery date. Work will not be accepted outside of those dates, or without prior notification via victoria_enquiries@bathnes.gov.uk
• Couriers need to report to the Gallery’s accessible side entrance in Bridge Street. Parking on the opposite side of Bridge Street to the Gallery is for dropping off only. Vehicles left for ten minutes or more, without a disabled parking badge, run the risk of a parking ticket.Work submitted on handing in days must be completely dry, sale worthy and if hung, ready to be collected by a prospective buyer at the end of the show.
• Suggested couriers include:
  • artmoveschelsea@aol.com
  • Aardvark Art Services
  • A S Elvin Transport Ltd   (Email: bernadette@elvingroup.co.uk
  • sales@central-linkcouriers.co.uk (call 07908754032)
• Sculptures should be both stable and safe to exhibit and if heavy (please not heavier than two people can easily manage), be provided with some means of easy transition across the Gallery floor.
• Physical handing in days are Friday 14th April 2023 for members and Saturday 15th April for non-members.
• All works submitted must be correctly labelled. Labels may be downloaded from the artists’ online account.
• There should be no projections of any kind on the back of work, except for your attachment of mirror plates. Please be sure to put masking tape over the mirror plate screws before handing in your work.
• Check out this link for more information about sourcing and fixing mirror plates https://makingamark.blogspot.com/2015/10/how-to-hang-painting-using-mirror-plates.html
• All 2D work accepted on handing in day must be fitted with mirror plates. Any work that cannot support the attachment of mirror plates, or another suitable fixture, may well be rejected.
• Whilst the Exhibition organisers will take every possible care of works in the Gallery, they cannot undertake any responsibility whatsoever for any loss of, or damage to, works entrusted to them.
• All artworks submitted are at the artist owner’s risk. Artists are therefore advised to insure their works against all risks. 
• Packaging from delivered works cannot be retained and must be taken away at the point of delivery.
• Artists who have one work hung and one declined will not be required to collect the declined work until the end of the show, thus saving unnecessary travel.
• Work to be couriered back to the artist after the show finishes, must be collected by the artists’ representative on either Sunday 25th or Monday 26th June. Artists will need to contact the gallery in advance, so staff have time to pack up the work. It will not be possible to negotiate around these dates, as the gallery will need to have all artworks removed by close of day on 26th June, otherwise a late collection fee of £30 will be applied from 27th June onwards. Contact victoria_enquiries@bathnes.gov.uk

Fixings & Labels:

• Wall hanging works should be framed or stretched on a support suitable for the attachment of mirror plates, if selected.
• Metal frames or unframed glass will not be accepted.
• Perspex boxes for wall mounted works are acceptable if instructions for fixing is provided.
• If pre-selected and asked to deliver works to the gallery, there must be no protruding elements except for the Mirror plates.
• Labels may be printed from the artists online account.
• Labels must be firmly attached to the back of all 2D work, and another attached by string to hang 6in/15cm over the front from the top, with artists name, telephone number, email address, title, and price of work.
• For 3D work, it is important to fix a label to the base of your work. If it is not possible to use a large label with all of the information included above, then a clearly readable name and telephone number will suffice. In addition, a luggage type label with all the contact details, as above, tied onto string securely looped over the work would also be helpful. These stringed labels will be removed if the work is accepted into the gallery.

Selection:

• A first stage online selection will be carried out by a panel of BSA members and one guest artist
• Final 2D selection panel will be comprised of guests: Jen Gash, artist, coach and occupational therapist; Peter Slade, of Bradford Gallery; Nathalie Levi, Senior Curator of the Victoria Art Gallery; Millie Claxton Keys, winner of the 2022 Young Artists Prize; Plus BSA members: Oliver Bedeman, winner of 2022 Bath Artists Prize; Peter Davies, printmaker, author, and art critic; and Jenny Morse, one of BSA's newest members.
• Final 3D selection panel will be comprised of guest artist and sculptor, Lou Baker together with Iain Cotton, Richard Crooks, Guy Thomas, Maxine Foster and 2022 appointed BSA member, Victoria Atkinson.
• Please note that selectors' decisions are final, and we are unable to offer feedback.
• All works will be selected for the exhibition anonymously.

Notifications:

• Artists will be notified by email when results are available, and full details of artworks called for handing in days and/or work subsequently accepted for the exhibition will be shown in the artists personal OESS online account.
• Once the exhibition has opened all exhibiting artists will be allowed to enter the Victoria Art Gallery free of charge.

Sales & Payments:

• There will not be a facility to purchase artwork online via the Victoria Art Gallery website this year.
• If an entered work is sold during the call to artists period, then a replacement work maybe entered. However, no swaps will be accepted if a sale occurs after 17th March 2023 and before Tuesday 18th April. Equally, the entry fee will not be refundable during this period.
• Any private sale that occurs on or after 18th April will incur the normal commission rate and must be paid for via the Gallery. This condition applies until the close of the Exhibition.
• All sold artwork must remain in the gallery until the exhibition closes.
• Payments to artists, who sell their work during the exhibition, will be paid by the BSA once the appropriate BANES Council payment has cleared the BSA’s bank account (please allow up to three months).
• Where a collaborative work sells, payment in full will be made to the artist whose name is entered first on the online form.

Additional Information:

The copyright and all other intellectual property rights to works, will remain the property of the artist and any enquiries in relation to such rights will be referred to the artist. The Exhibition organisers have the right to copy and/or reproduce works submitted and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the sale of artworks, for general marketing or promotional purposes, and other related activities, including without limitation, the incorporation of images of artworks within promotional and marketing materials, catalogues, posters, or on Exhibition organisers websites and any social media site now known or hereafter devised.

Images:

• If taking a photo rather than using a professional photographer, take the photo in natural light (but not in direct sunlight – an overcast day is best if taking the photo outside) without using a flash and square on to the work. Ideally, use simple photo editing software to crop any background and frame. For three-dimensional work please take against a plain background or alternatively take a short video.
• The upload time of images may take a little time depending on your internet speed, so do give it time. If you are having problems uploading your images please resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as + = & “ ‘ etc.

Collaborative work:

• Collaborative artwork will be listed in the catalogue according to the surname of the first named artist.
• Each collaborative work submitted counts as one entry for each artist involved.
• A submission fee is payable for each collaborative work

Digital:

• Digitally generated works are admissible and may be presented in print form. We are not presently in a position to accept photography, performance, or video works.
• Editions of digitally generated prints are allowed in the same way as any other kind of print media eg lino, etching etc.  These prints should be executed using light fast archival pigment-based inks on high quality paper.
• Prints made with standard dye-based inks will not be accepted, because they fade very quickly.
• It must be stressed that we will not accept serial or singular reproductions of finished paintings, illustrations, or drawings. Specifically this refers to paintings, illustrations or drawings which have been photographed with the intention of selling an edition of reproductions of that original.
• Neither will it be acceptable to make a minor adjustment to an original painting, drawing or collage in order to enter it as a digital work.
• We acknowledge that any digital process requires a starting point and to this end, such works will inevitably contain elements of photography or scanned drawing, painting, or collage. The main emphasis of the work must be on the subsequent digital process in order for it not to be assessed as a reproduction of an original generated in other media. The only exception to this would be where an original work, sculpture, or painting, is photographed and the original is intentionally destroyed as part of a genuine creative process, such that the digital record is the only way in which the work exists. In this case, the individual work will be reviewed by the committee and each case considered on its own merits.
• Collaborative digital artworks may also be submitted under the same guidelines.
• The selectors’ decision in all regards will be final.

Bath Society of Artists:

For further information about the Bath Society of Artists, its members and previous exhibitions please visit www.bsaorg.uk or contact the Secretary by email at secretary@bsaorg.uk or call 07976 380147.

For information concerning membership, please see details provided under ‘About us’ and ‘Membership’ on the website www.bsaorg.uk

Instagram: @bathsocietyofartists
Facebook: @BathSocArtists

Sponsors & Partners:

Bath Society of Artists would like to thank all those involved in making this exhibition possible.

In particular, we would like to thank our sponsors including:

• Meltone Gallery, Bath
• Pegasus Art Supplies UK
• Minerva Art Supplies
• St Cuthberts Mill
• The Jeremy Houghton Gallery
• Peter Slade, Bradford Gallery
• Bath Artist Printmakers

We also want to thank the following for their help and support:

• Invited artist Ros Ford RWA RE
• Guest selectors: Jen Gash, Lou Baker, Peter Slade, and Millie Claxton-Keys
• Prize Judges: Ros Ford RWA RE and Meryl Ainslie of Rabley Gallery
• Nathalie Levi and the staff at the Victoria Art Gallery
• Jacob Tindall and colleagues at BANES
• OESS
• Ralph Allen Press
• Together with all the volunteer member artists who have offered to take part in the selection process and help in the gallery.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held ONLINE ONLY.

Eligibility
Submissions of work are invited from visual artists working in any medium excluding videography/films

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery at 30%. It will be assumed that the sale price includes the cost of any frame and our commission of 30%. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one 48 hours to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Online Selling
If 'Online Selling' is used and artworks are not delivered to the gallery, artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.
If a buyer makes a purchase via the online gallery the organisers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Chelsea Old Town Hall, Kings Road, London SW3 5EE (work can be delivered to both the rear and front of the Town Hall) - followed by a two week online exhibition were work can continue to be sold. 

Eligibility
Submissions of work are invited from fine artists: Painters, Draughtsmen, Sculptors and Printmakers - no Digital, Video, Sound or Photography, Needlework, Beadwork, Pressed Flowers, Mosaic or Stained Glass is accepted. We can not accept giclee prints only originals. 

Restrictions
All entries must be less than 120cm in any one direction including frame. Only one larger work will be considered per artist - we suggest that the others should be smaller to be considered for hanging. 

All 2D work must be framed or on a stretched 4cm deep clean canvas.  No metal or clip frames or work that is still wet.

Badly presented work will not be accepted (this includes cleanliness and damaged/loose frames.)

• 2D work must  have D-Rings and picture cord/wire attached to the back of the picture, one third from the top.

*Sculpture must be stable or securely fixed to a base with nothing that can harm a viewer or administrator.* 

A tie on label will need to be filled in at drop off along with the OESS label attached to the reverse of all 2D and 3D work. Please print out 2 OESS forms.

ANY WORK POORLY FRAMED OR BADLY PRESENTED WILL BE REJECTED REGARDLESS OF QUALITY OF WORK SUBMITTED. 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
Work selected for exhibition MUST be for sale. 

35% Commission for Non Members and Friends of CAS is charged by the Society.

30% for Artist Members of Chelsea Art Society is charged by the Society. 

The sale price must includes the cost of any frame, our commission and VAT. 

VAT and its administration is the artist's own responsibility. If a VAT receipt is required by the purchaser this is the responsibility of the Artist not the Society. 

Please allow for these points when pricing your work. Should you wish to change the submitted price, £10 will be charge for administration costs.

We may need to edit and correct details for the cataloguing process. This will be done to least minimise changes. The Society takes no responsibly for errors in our catalogue.

The OESS Online Exhibition lasts for two weeks after the show closes and artwork is still to be collected by the Artist on the 19th June 2023. Artwork sold during this period is still subject to the same commission. It is the Artist's responsibility to arrange delivery at their own cost, over and above the commission taken by the Society. All work must be sent by recorded delivery and you will only receive payment once the purchaser has received the artwork.

NB - It may take up to 1 month to receive your money for a sold art work once the show closes. It is your responsibility to supply CAS your bank details once you know your work has been sold. In this case, please email your name, account and sort code with the title of your artwork to: 

treasurer.chelseaartsociety@gmail.com
 

It is NOT possible to make a refund of any entry payment on the OESS system. It is your responsibility to read the terms and conditions and understand your work fits the criteria.

Communications
All communication will be by email. Successful applicants will be notified by email. However, it is your responsibility to check the OESS website on 28th April, 2023. 

Second round of selection will be announced on Tuesday 13th in the morning - please visit OESS website for the answers.

Selection

THIS IS A TWO PHASE SELECTION PROCESS - 

FIRST PHASE : PRESELECTION ONLINE . RESULTS WERE ANNOUNCED 28TH APRIL, 2023. 

SECOND PHASE: SUCCESSFUL ENTRIES UNDERGO PHYSICAL JUDGING IN THE TOWN HALL AFTER DELIVERY ON 11TH JUNE, 2023

The decision of the Selectors on all matters is final and no correspondence will be entered into.
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions.

Insurance
Artists are responsible for insuring their own work. All works, both displayed and unhung is submitted entirely at the artists' risk. Neither the Society nor the Gallery will accept liability for any loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at Chelsea Old Town Hall.

Delivery - Sunday 11th June 10am - 3.30pm (please allow a minimum of 30minutes to deliver work, fill in labels and sign documents.) 

OESS labels must be attached to the back/base of the artwork. Two printed out forms must be presented at hand in.

Collection of hung work - Monday 19th - 3pm - 6.30pm

Collection of unhung work - 16th to 18th 11am - 5pm. No work can be collected pre 3pm on the 19th.

Packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a charge of £15 per week at Art Moves of Chelsea and will be disposed of after four weeks at artist's own cost. Art Moves of Chelsea - 02073527492

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Society regarding the selection of works is final and no correspondence will be entered into.

The Society bears no liability for any loss or damage to submitted work as you the Artist are responsible for your own insurance 
The Society reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as the Society may deem necessary.
The Society may process, store and utilise the data in any submission and, if selected for exhibition, images of work submitted can be freely used by The Society and its sponsors for promotional and publicity purposes.
All information provided by you is true and accurate and the work submitted is wholly of your own creation. 
By submitting this application you confirm that you have read and understood these terms and conditions and you accept and agree to observe all the Terms And Conditions herein.

Name:     Alice Hall                           Signature:      Alice Hall                                             Date: 06/02/2023

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

PLEASE READ THIS INFORMATION IN FULL!

This is a two step project which combines live Auction with online exhibition.

The selected artists will be exhibited online and their work will be presented at international auction via Chalkwell auctions. 

LIVE AUCTION

The seleceted works will be presented on 16th May at our dedicated "Artists on the Rise" (AOTR) auction of contemporary investment art. 

The selected works will go live in the Chalkwell auctions catalogue pages approximately 2 weekends before the auction takes place.

Each work will be presented by the auctioneer one by one. If you are selected, a separate link will be sent to you for the auction so that you can submit your work in the required auction format.

 The works succesfully sold at auction will be listed on the link below.

https://www.chinwerussell.com/featured-at-auction

ONLINE EXHIBITION

The selected works will be showcased on www.chinwerussell.com in an online exhibition.

The Exhibition opens approximately 2 days after the auction and will run for 3-4 weeks. 

ENTRY FEES

Entry fees are not refundable under any circumstances. 

All entries must have artwork description, Artist statement and bio. 

AUCTION TERMS

All works submitted to us must be original and must be your own creation or that of the artist you represent.

All works submitted for auction must be available for sale on the day of the auction so make sure that this is the case before you submit.

The auction catalogue will be published in advance of the auction day, once the catalogue goes live, you cannot withdraw your work. This is because it costs time and money to prepare the catalogue. If there is any reason why you must withdraw your work, please let us know ahead of time before the auction catalogue is published.

Each artist would be featured on social media to announce their participation and the sold works will be featured on social media again after the auction has taken place. 

​​

RESERVE PRICE : Artists determine their own reserve price but we encourage you to be realistic, bearing in mind that buyers are looking for affordable art. Buyers at this auction are looking for work below the market price, so bear that in mind when you set your reserve price. 

​

IMAGE: Your work will be sold on image alone therefore we need good quality images in jpeg. To give your work the best chance of being sold, ensure that the full image of the work is visible including any frame.   

​

During the auction, all works will be presented one by one by the auctioneer, this happens very fast! There is no time during the auction to contact artists to see if they want to accept a bid or not. This is why you should price your work to sell.  

​

If your work sells, the auctioneer will collect the payment + shipping cost from the buyer and the buyer's address is released to you.

​

You are expected to arrange shipping of the works as soon as you receive the shipping address. If it will take longer to arrange shipping, please contact me to discuss. You will ensure that you use adequate protective packaging when shipping your work. You will also need to use a tracked shipping service.

The Buyer pays the shipping cost. 

​

PAYMENT TO YOU

We will receive payment(price of work+shipping cost) for all works 4-6 weeks after the auction has taken place and we will pay to your bank account/paypal less commission (and transfer fees for artists outside the UK.)

Commission is charged at 30% of the sale value. There is auctioneer’s discretion of 10% to help maximize sales. (This means that if your reserve price is £100 for example and the final bid on your work is £90, the auctioneer will accept that bid.)

​

Once the auction ends, there is NO POSSIBILITY of chasing after bids that did not meet your reserve price as it will be too late. This is why it is important to price to sell.

​

The auction format is LIVE SALE and will happen on www.chalkwellauctions.co.uk

​

AUCTION RESULTS.

During the auction, it may appear as if your work has sold. This may not be the case as some sales do not conclude! We will let you know the FINAL  results of the auction a day or two after it has taken place.

​

Please ensure that the image of your work is high quality and in jpeg format. If your work is framed, then your image should clearly show this if possible. Submission does not mean that your work will be accepted for auction. If your work is accepted for auction, then it will appear in the auction catalogue once it has been uploaded.

​

Restrictions
All entries must be show the full artwork so that the buyers can see the finishing of the work. You should also show the back of the artwork so that the buyer will have a clear idea of what the work looks like. 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

We recommend that you upload at least 3 images for each artwork, one showing the full image, a second one showing the back, a third one showing the scale of work. 

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery 30%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email prefarably.  

Selection
The curator will select the works for the exhibition and auction. The curator will consider all correctly completed submissions. The decision of the curator on all matters is final.

Online Selling
Artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at D31 Art Gallery Scot lane (for in gallery selected artists online) 

13 Scot Lane, DN1 1EW

Doncaster, South Yorkshire.

Eligibility
Submissions of work are invited from visual artists working in any medium excluding videography/films

Restrictions
All entries must be no more than than 1.5 meters in any one direction including frame

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery at 30%. It will be assumed that the sale price includes the cost of any frame and our commission of 30%. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided. 

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one 48 hours to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection(physical exhibition)
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one month.

On agreement, we could package your work for you and make it ready for collection by your courrier at the cost of £30 per parcel. Please note that this does not include the cost of the courier. You will need to book a courier of your choice, let us know the pick up date and we will package your work. You will need to pay for the cost of shipping yourself. Your courrier must pick up your work from our gallery during gallery opening times of Wenesday to Saturday at 10am to 4pm. 

Online Selling
If 'Online Selling' is used and artworks are not delivered to the gallery, artists will be responsible for the safe delivery of artworks should an artwork be sold via the online gallery.
If a buyer makes a purchase via the online gallery the organisers will contact the artist and buyer to determine if there are additional postage and handling charges that need to be charged to the buyer.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy