General Information
The exhibition will be held at Mall Galleries in The Mall near Admiralty Arch.

Eligibility
Submissions of work are invited from visual artists working in any two or three-dimensional artwork except for photography and giclee printing (or similar). Work previously exhibited at the Mall Galleries is not permitted. Work exhibited in the recent SBA online exhibition is permitted.

All work must be original and not copied. However, work copied from a photograph will be allowed provided the photographer is credited and permission has been given by the photographer to use the image as reference.

Submission Procedure
Submission is by online entry only.  The maximum number of entries per artist is six.  Please click on the link from our website and follow the instructions. Please note refunds will not be given in the event of work not being selected. 

Pricing and Commission
Work selected for exhibition must be for sale. There is a minimum sale price for work less than 40cm on the longest side of £395 and a minimum price of £495 for work over 40cm on the longest length. 

Commission is payable to the Society as follows:

It will be assumed that the stated sale price includes the cost of any frame and the commission.  Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided.

Once work has been submitted online to the SBA via the OESS entry system, any sale then made before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.

Overseas artists, if your work is sold at the exhibition you have a responsibility to register and account for UK VAT with HMRC. See our website for more information. 

Measurements
You must provide the framed measurements of the work in centimetres.  This is for inclusion in the catalogue, as well as to aid in the selection process and for planning the hang.

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if their work has been preselected; if so they will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Final inclusion in the exhibition is at the discretion of the exhibition organisers and our curators.

Image Quality and Framing
It is very difficult to assess work from poor photographs so please submit scans or very good photographs to show your work at its best.  Good results can be obtained with tablets and mobile phones, but take care to ensure that there is sufficient light (especially when the background appears as grey on a photograph), that the image is in focus, there are no reflections through glass, or bad angles from work being propped up.  

The Selection Committee encourages artists to choose simple plain mounts and wooden frames (which can accommodate mirror plate fixings) that will not detract from the work or interfere with adjacent works in the exhibition; poor presentation may prejudice acceptance. Work framed with clips is not admissible. 

Acrylic ‘glass’ may be used for oversized work and for work submitted by overseas artists, as supplied by a framer, and it must be of good display quality and be free from scratches and be as scratch resistant as possible. Artglass or similar which minimises reflections is acceptable.

Please remove any fittings and rings from the back of your frames.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.
 

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If applying from overseas, please consider how you will deliver to and collect work from the exhibition venue at the required times. Work not collected at the stated times will be subject to a daily charge of £10.

Exhibition Catalogue
All exhibitors will have their painting/s displayed in the catalogue for the show. SBA members only will be entitled to a catalogue free of charge when visiting the show on production of a membership badge.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following :

• The decision of the Selectors on all matters Is final and no correspondence will be entered into.
• I understand that the Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• I authorise the Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by the Organisers, the Gallery and associated organisations for promotional and publicity purposes.
• All information provided by me is true and accurate and the work submitted is wholly of my own creation.
• I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information 
The exhibition will be held at Herbert Art Gallery & Museum, Jordan Well, Coventry CV1 5QP 

Eligibility 
Artists must be aged 19 or over and living, studying or working in the West Midlands region: Herefordshire, Shropshire, Staffordshire, Warwickshire, Worcestershire, the Metropolitan districts of Birmingham, Coventry, Dudley, Sandwell, Walsall and Wolverhampton.
Submissions of work are invited from visual artists and artist collaborations working in any medium including: Painting, Drawing, Photography, Digital, Print, Sculpture, Mixed media, Installation, Video/Audio, Performance, Other.

Restrictions
Eligibility of work: Work produced in any medium is welcome.  
• 2D work should not exceed 2m in any direction, including frame.  
• 3D work should be portable by one person and not exceed 1.5m in any direction.  
• Electronically powered work should be submitted with written evidence that the work has been PAT tested.  
• Film should not exceed 10 minutes running time.  

Work submitted must be original and the artist must undertake that they hold all moral and intellectual property rights in that work and that the work does not infringe the moral and intellectual property rights belonging to any third party. 

Work must have been made after April 2023.  

Culture Coventry reserves the right to exclude work that poses a health and safety risk or is deemed inappropriate in content. 

Submission Procedure 
Submission is by online entry only. Please click on the link on our website and follow the instructions.

Pricing 
Work selected for exhibition can be for sale, but this isn't obligatory. No commission will be taken by the Herbert Art Gallery & Museum if work is sold. Artists will receive the full selling price of the work. It will be assumed that the sale price includes the cost of any framing. Please allow for this when pricing your work. Artists are responsible for their own VAT payments.  Artists are responsible for the sale, packaging, and delivery of their work to the buyer after the exhibition. Works will not be handed to buyers at the end of the exhibition. 

Communications 
All communication will be by email or via the online login process. Applicants will be required to log in to see if they have been pre-selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition.  

Selection 
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. 

Insurance 
Work will be kept secure and handled with professional care, but Culture Coventry does not accept liability for loss or damage during the transport, storage, selection, and exhibition periods. Artists are responsible for insuring their own work. All works will be submitted entirely at the artist’s risk. 

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Herbert. All packaging materials must be removed after delivery (no storage space is available) and brought back at collection.  

Sold works are to be collected by artists and they are responsible for packaging and transferring to the buyer.

Culture Coventry reserves the right to dispose of work that is not collected by the end of Monday 30 June 2025.  

The artist will be informed of this by email. 

Agreement 
By submitting to the exhibition you are deemed to accept and agree to the following: 
The decision of the Selectors on all matters is final and no correspondence will be entered into. 
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. 
I authorise The Organisers to process, store and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery, and associated organisations for promotional and publicity purposes. 
All information provided by me is true and accurate and the work submitted is wholly of my own creation. 
I have read and understood these Terms & Conditions and by submitting this application I accept and agree to observe all the Terms & Conditions therein. 

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information 
The exhibition will be held at Herbert Art Gallery & Museum, Jordan Well, Coventry CV1 5QP 

Eligibility 
Artists must be aged 15-18 years and living, studying or working in the West Midlands region: Herefordshire, Shropshire, Staffordshire, Warwickshire, Worcestershire, the Metropolitan districts of Birmingham, Coventry, Dudley, Sandwell, Walsall and Wolverhampton.
Submissions of work are invited from visual artists and artist collaborations working in any medium including: Painting, Drawing, Photography, Digital, Print, Sculpture, Mixed media, Installation, Video/Audio, Performance, Other.

Restrictions
Eligibility of work: Work produced in any medium is welcome.  
• 2D work should not exceed 2m in any direction, including frame.  
• 3D work should be portable by one person and not exceed 1.5m in any direction.  
• Electronically powered work should be submitted with written evidence that the work has been PAT tested.  
• Film should not exceed 10 minutes running time.  

Work submitted must be original and the artist must undertake that they hold all moral and intellectual property rights in that work and that the work does not infringe the moral and intellectual property rights belonging to any third party. 

Work must have been made after April 2023.  

Culture Coventry reserves the right to exclude work that poses a health and safety risk or is deemed inappropriate in content. 

Submission Procedure 
Submission is by online entry only. Please click on the link on our website and follow the instructions.

Pricing 
Work selected for exhibition can be for sale, but this isn't obligatory. No commission will be taken by the Herbert Art Gallery & Museum if work is sold. Artists will receive the full selling price of work. It will be assumed that the sale price includes the cost of any framing. Please allow for this when pricing your work. Artists are responsible for their own VAT payments. Artists are responsible for the sale of their work and the packaging and delivery of their work to the buyer after the exhibition. Works will not be handed to buyers at the end of the exhibition. 

Communications 
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been selected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition.  

Selection 
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. 

Insurance 
Work will be kept secure and handled with professional care, but Culture Coventry does not accept liability for loss or damage during the transport, storage, selection, and exhibition periods. Artists are responsible for insuring their own work. All works will be submitted entirely at the artist’s risk. 

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Herbert. All packaging materials must be removed after delivery (no storage space is available for this) and brought back at collection.  

Sold works are to be collected by artists and they are responsible for packaging and transferring to the buyer.

Culture Coventry reserves the right to dispose of work that is not collected by the end of Monday 30 June 2025.  

The artist will be informed of this by email. 

Agreement 
By submitting to the exhibition you are deemed to accept and agree to the following: 
The decision of the Selectors on all matters is final and no correspondence will be entered into. 
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. 
I authorise The Organisers to process, store and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery, and associated organisations for promotional and publicity purposes. 
All information provided by me is true and accurate and the work submitted is wholly of my creation. 
I have read and understood these Terms & Conditions and by submitting this application I accept and agree to observe all the Terms & Conditions therein. 

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Terms & Conditions

1.1  Submission is by online entry only. Entries are selected from the digital application (Stage 1) with successful artists asked to deliver work to the RHA for further consideration and possible inclusion in the exhibition (Stage 2). An email reminder will be sent to artists to check their status on the dates listed.

1.2  All communication will be via the online login process (O-List). Applicants will be required to login to see if they have been pre-selected and will be asked to download and print their application labels and details to be delivered with the artwork for Stage 2. Failure to do so could result in work being withdrawn from the exhibition.

1.3  Each artwork must have both a tie-on and stick-on label. Both labels are used during selection in Stage 2. Please ensure that the label information matches the information at the time to entry. It is important that all details are included on the form, as incomplete details will deem the entry inadmissible. All works will be checked on entry, so please make sure your information is correct.

1.4  All works handed in for Stage 2 selection must be:

• Unwrapped
• Professionally presented (needing no further work, additions or framing prior to exhibition)
• Labelled correctly (two labels)
• Works that are of a delicate or fragile nature can be delivered wrapped but must be clearly marked with additional labels on the packaging. The organisers may ask that work is unwrapped.

1.5  The work should not have been exhibited previously in Dublin with the exception of Graduate Exhibitions.

1.6  Submissions of work are invited from visual artists working in paint, photography, sculpture, architecture, print, drawing and mixed media. Works outside these categories are not usually accepted.

1.7  The RHA reserves the right to reject work that it believes is in breach of copyright laws.

1.8  Reproductions of existing artworks are not eligible.

1.9  Work must be professionally presented for exhibition. All artworks must be presented with complete mechanisms for hanging. Exposed wet canvases or works that could cause damage to others will not be accepted under any circumstances. Work that arrives damaged or unfit for exhibition due to any material defect will automatically be deemed ineligible for exhibition.

1.10  Artwork must have been created in the past five years.

1.11  All works must be marked for sale with the exception of portraits. A commission of 35% is charged by the gallery. It will be assumed that the sale price includes all your costs and RHA commission. Please allow for these points when pricing your work. Prices should include VAT if applicable.

1.12  All 2D work should not be of undue size (work over 150 x 150cm are only considered in exceptional circumstances). There is no limitation for sculpture dimensions.

1.13  A price for framed work for artwork with editions, e.g. photography, must be included for the catalogue and online sales platform. There is no unframed sales option for editions.

1.14  We accept work from outside the EU. Artists sending works from outside the EU are responsible for payment of any associated duties or taxes. The RHA will not be responsible for resolving any customs issues that may occur. Artists must ensure that their work reaches us on the designated days and is customs compliant. The RHA will not pay customs charges, duty or any associated charges on works arriving by courier. It is the artist’s responsibility to ensure that the work is correctly packaged, as the RHA will not accept responsibility for work damaged in transit or by any third parties.

1.15  The utmost care will be taken of all works submitted for exhibition. The RHA will not be liable for any damage, loss of or destruction of artworks. Artists should insure their works against all risks. All works accepted for exhibition will be transported entirely at the artists' risk. The organisers and the gallery will not accept liability for loss or damage occurring during travel to the exhibition or the selection process. Works are insured when accepted to the exhibition and condition checked by the gallery.

1.16  In order to meet deadlines, incomplete applications will not be accepted. The RHA will not be responsible for any errors or omissions in the catalogue. The RHA will not be liable for any loss arising out of any error, omission or decision made by the committee. All information entered on your submission form will be used in the catalogue and online sales platform - changes are not possible once the submission form has been submitted.

1.17  Unselected works from Stage 2 and unsold works from the exhibition must be collected on the designated days. If an artist is unable to collect on these days, we ask that you ask someone to collect on your behalf. All artworks not collected by the end of August 2025 will be liable for a storage charge. All artworks not collected by the end of September 2025 will be disposed of.

1.18  The artist allows the RHA to use images of any artwork for publicity and public engagement purposes only. This includes television, print (catalogue, newspapers, trade publications), website (RHA and others), social media (RHA and others) and any other method that the RHA deems fit for purpose.

1.19  If selected for exhibition, work cannot be removed from display until after the close of the exhibition.

1.20  Sold work is marked with a red dot. The RHA will not be liable for any loss arising out of the failure by a purchaser to complete a sale or the mis-marking of any sold artwork. A 35% commission from the listed catalogue price will be deducted from all works sold during the exhibition. Artists will be paid six weeks after the close of the exhibition only if the RHA has been fully paid by the purchaser.

1.21  The RHA will not undertake the wrapping, crating and packing of any artworks.

1.22  For awards with age constraints, the artist must be below or the relevant age on the date of submission in order to qualify, in this case 23 February 2025.

1.23 The selection committee is made up of six practicing artist Members of the RHA. Artworks are presented anonymously and judged solely on merit. The decision is final and binding, and no correspondence or feedback will be entered into under any circumstance.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:

• The decision of the Selectors on all matters is final and no correspondence will be entered into.
• I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
• I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
• All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
• I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

HOW TO APPLY TO EXHIBIT AT THE SWA 164th EXHIBITION

Information for NON MEMBERS

NB Terms and conditions can be found at the bottom of the page. Please read before submitting work.

Submission Procedure -

Submissions for selection to the 2025 exhibition will be open from the 2nd December 2024 to the 8th March 2025. Submission will only be accepted digitally via https://societyofwomenartists.oess1.uk.

The whole selection process will be on line. There will be no physical selection.*

NOTIFICATION OF FINAL RESULTS  To find out if you have been successful you will need to visit the SWA website on the 29th March 2025. 

Successfully selected works need to be delivered to the Mall Galleries, 17 Carlton House Terrace on the 13th & 14th of June 2025 . All works must have a label on the back securely attached by glue or tape. This can be printed off from your OESS account here where you submitted your work  https://societyofwomenartists.oess1.uk/

Submitting digitally enables artists to submit works without transport and framing costs unless selected.

Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Please read our updated terms and conditions before submitting. 

Very Important! Please note the information you enter on the online submissions site will, if you are successful, be used for the catalogue entry and labels so please fill this in carefully. Amends requested after selection will incur an administrative fee that the artist will be liable for.

Exhibition Dates

Online Submission are open: 2th December 2024 – 8th March 2025 midnight

Artists visit the SWA website to see if they have been successful: 29th March 2025

Delivery of all work to the Mall: 13 & 14th June  2025, 10am to 5pm. 

Exhibition opens to public 24th June 3pm to 5pm

Special (YPAI fundraising) Preview Evening:  24th June 2025 6pm - 8.30pm

Private View: 25th June 2025, 10am to 5pm (11.00am Award Ceremony) 

Breast Cancer Now Evening: 25th June 6pm to 8.30pm (Private event) 

Exhibition Open To Public: 24th June to 28th  June 2025 (various times please check SWA website)

Collection of unsold work:  2nd and 3rd July 2025, 10am to 5pm. 

Any uncollected works picked up by Picture Post: 4th July 2025 

Categories of work

Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media) ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted. 

Young Artist 

Please ensure you add your DOB particularly if you are entering and  eligible as a Young Artists (35 years and under at time of exhibition) categories. There are specific awards for this group.

*The council reserves the right not to hang any works that are poorly framed, do not adhere to framing and glazing instruction or where the image submitted is not a true reflection of the actual work or if the work has been changed since the image was submitted.

Minimum Pricing

Please ensure you price (including commision is not lower than the minimum price allowed which is: generally  £350,or £150 for one off prints, etchings or lithography or drawings, or £200 for 3D works. Any work lower than the minimum for its category will be put up to the minimum price with out consultation with the artists.

GENERAL TERMS & CONDITIONS FOR SUBMITTING WORK FOR SWA OPEN EXHIBITION

These conditions apply to all exhibitions administered by the Exhibition Administrators. The term ‘Exhibition Administrators’ means The Society of Women Artists Ltd.

1. Submission Procedure - Artwork can be submitted on this site  (https://societyofwomenartists.oess1.uk). from the 2nd of December 2024 to the 8th of March 2025. Once you have completed your application, you will see a notification of this on screen. 
You will need to visit the SWA website on or after the 29th March 2025 to see if you have been selected for this year's exhibition.
If you have been successful, please take or send the work to the Mall Galleries on the requested date to:
Mall Galleries for SWA Exhibition
17 Carlton House Terrace
London
SW1Y 5BD

There is strictly no parking on the Mall to deliver works via the gallery entrance.
All works must be delivered via the office entrance at the above address. There is a small forecourt that drivers may use while dropping off their work.
All works must have a label on the back (attached by glue or tape).

Packaging must be taken away once work has been delivered due to limited storage facilities.
Details of couriers that frequently deliver to the gallery are listed on our website below and on the Malls website.

2. Imagery - The quality of the images uploaded are integral to work being selected because these are the images that will be used in the online Exhibition. Please ensure the images are sharp and cropped appropriately. Image files should be JPG or PNG and no larger than 5MB. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images, please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + = The Royal Academy have produced an excellent guide to aid you with photography. This is a link to the video   https://summer.royalacademy.org.uk/Information/9       This is a PDF of the RA Guide How to Photograph your work 

3. Submission fee - Submission fee for non-members is £20 per work, irrespective of size or medium, to be paid at the time of submission. Young artists (age 35 years and under at time of exhibition) submission fee is £10 per work and members entry is free.

4. Number of works & Membership - Up to 6 works may be submitted but a maximum of four works can be displayed. If you wish to be considered for associate membership or full membership you must enter 6 artworks.

5.  Frames, Presentation and Sizes Frames and mounts must be of good quality and complement the work. Works on canvas do not need to be framed as long as they are neat and exhibition ready, which means presentable and finished. If work is glazed, glass should be non-reflective picture glass. Glazing that is reflective can spoil the overall look of the work and exhibition as a whole. Perspex is inadmissible. Metal or clip frames are inadmissible. Please do not attach any fixings to the back of your frame. Mall Gallery technicians will attach mirror plates for you.

Size - There will be a maximum submission size for paintings and sculpture this year of approx 200cm. 

6. Eligible Mediums - Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture (in all media), ceramics, glass and metal not of a utilitarian nature, fine art printing methods accepted (not giclee or large volume print methods). Photography not accepted. Original unique printing is acceptable, Etchings must show their plate indentations. Commercially printed line work or photographically/digitally reproduced work printed with commercial machines (such as giclée work) is not admissible.      

7. NOTIFICATION OF RESULTS -  All work will go through digital selection. All works will be judged by merit. Artists will be able to find the results of final selection on the SWA website on the 29th of March 2025.  Successful entries will need to be handed in at 17 Carlton House Terrace, for inclusion to the exhibition. 

8. Sale Price & Commission - The price of works supplied by the artist should include the commission of 45% for non-members and 40% for members. On the BCN Charity evening the SWA will be donating 5% of the sale price to the Charity Breast Cancer Now. All work must be for sale, except by prior consent from the SWA. Minimum Sale prices for works: £350, and £150 for etchings or lithography or drawings, £200 for 3D works. Any work lower than the minimum for its category will be put up to the minimum price with out consultation with the artists.The aforementioned is also applicable on commissioned work arranged through the Exhibition Administrators. Any sale effected by the Exhibition Administrators will have priority over a sale effected by the artist. Please note that artists liable to VAT are responsible for paying their own tax. 

Once work has been submitted to the SWA, any sale effected by the Exhibition Administrators before or during the course of the exhibition shall take precedence and supersede a sale made privately. Any private sale will incur the normal commission.

9. VAT Registration for Artists Not Resident in the UK - Our open exhibition is open to artists in the UK, EU, and outside the EU. Artists who are not resident in the UK have a responsibility to register for UK VAT with H.M. Revenue & Customs.  

Artists without a UK residence are classified as Non-Established Taxable Persons (NETPs) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can exhibit artworks in our Online Exhibition. A valid UK VAT number is prefaced with the letters “GB” . We can not accept VAT numbers from other countries

You must enter the retail price of your artwork when entering online but you can wait to see if your artwork is accepted before you register for a UK VAT number.

If you are normally eligible for UK VAT you must provide us with your UK VAT number before the exhibition. If you do not, we will not be able to enter your selected artwork(s) into the exhibition.

NB. An application for a VAT number can take around 30 working days, although the process may take longer, so please allow enough time.

If you need more information about UK VAT registration can be found at: https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-registered-for-vat 

If you have any questions, please contact HMRC directly on their VAT Helpline Telephone for UK 0300 200 3701, or from abroad, +44 2920 501 261.You can register online for free at: https://www.gov.uk/vat-registration/how-toregister

10.  Commercial carriers - can be used to deliver works where necessary, please see the list of trusted experienced carriers below. These are not part of the SWA and must be contacted and dealt with directly.

11.  Press Photographs - Unless otherwise stated in writing by the artist, it will be assumed that works exhibited may be used for Press purposes in connection with the Exhibition.

12.  Copyright -  The copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.

13.  Sales of Work and Notification - All work accepted and included must be exclusive to the SWA for the duration of the exhibition. If the work is sold through another platform or by the artists during the exhibition the SWA's commission will still be payable.  If work in the Exhibition is sold, exhibitors will be notified by email as soon as possible (always before the close of the exhibition).

14.  Invitations and flyers - Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. ​Hard copies can also be picked up at hand in.

15. The SWA reserves the right to disqualify any work if the artist has failed to adhere to these Terms and Conditions and the relevant rules. Works previously exhibited with the SWA or at the Mall Galleries are not eligible for entry.

16. Care of Works - The Exhibition Administrators will not be liable for any damage or loss of works sent for exhibition occurring in the ordinary course of handling, whether such damage or loss is caused by the negligence of the Exhibition Administrators or their staff, Mall staff or otherwise. The Society of Women Artists strongly advises artists to insure their own works.

17. Collection of Unsold Work - All works should be collected on the 2nd and 3rd July 2025 from 17 Carlton House Terrace, London SW1. Please note that works not collected by 5pm on this date will be collected by Picture Post Art for storage. Works will be reunited with artists at a later date. There is a handling fee for this service at the artists expense.  No accumulating storage charges. Picture Post Art Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk

18. Collection of Bought Work - Works purchased during the exhibition should be collected on the 2nd and 3rd July 2025 where possible from 17 Carlton House Terrace, London SW1.  If for any reason this is not possible please ensure you let  Mall Galleries know.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.

You understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

You authorise The Organisers to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

You have read and understood these terms and conditions and by submitting work accept and agree to observe all the Terms And Conditions therein.

The SWA reserves the right to amend the terms at any time.  Affected parties will be notified.

Exhibition Sales Terms & Conditions 
These conditions apply to all exhibitions administered by the Exhibition Administrators.

Gallery Sales 

Please refer to Mall gallery sales terms and conditions.

Online Purchase
On purchase the SWA will contact the artist and buyer to agree and confirm delivery method and costs (where not stated previously) as well as confirmation of whether work is framed or unframed work.

It is the buyer's responsibility to pay any import or export duty, if required, both in relation to the UK or any other country.
It is the Artist's responsibility to determine whether VAT or other similar sales taxes on the sale to you apply and to collect, report and remit the correct tax, as applicable, to the appropriate tax authority.
 

Delivery - Where no postage costs are included on the webpage additional costs for postage and packaging may be added to this price. These costs will be agreed between the buyer and the seller. The seller will be wholly responsible for safe delivery of the artwork.
The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work.
Once the Buyer and Artists have agreed any additional costs the buyer will pay SWA. This agreement is a contract between the artist and the buyer.  The SWA, acting as agent, will hold the money until the buyer has received and accepted the artwork.
If the artwork is not accepted it is the buyer’s responsibility to ensure its safe return to the artist and to pay any costs incurred before any refund is initiated. 
Once the artwork has been accepted the SWA will pay the artist less the commission as set out in the entry terms and conditions.

Carriers

(The Society of Women Artists will not be responsible for damage to or non-delivery of works) Information on VAT and UK entry procedures may be obtained from HM Customs and Excise General Information Branch, New King’s Beam House, 22 Upper Ground, London SE1 9PJ. The companies below are ones used by the Mall Galleries and have an excellent reputation.

Picture Post Art 

Tom & Sarah Challoner, 

Doncaster, DN9 3GY  Tom - 07833 450 788 Sarah - info@picturepostcompany.co.uk

Picture Post receive and return artwork worldwide.
Contact Picture Post Art for any quotations, reservations, studio collections, appointments or any other information about their collection service.

Art Moves of Chelsea

Please contact for details. Tel/fax: 020 7352 7492, artmoveschelsea@aol.com

Delivers to: Bristol, Kent, London, Surrey, Sussex
Art Moves of Chelsea have a limit for works of 2 metres for paintings on the longest side. Contact Art Moves of Chelsea for quotes.

​

Nick McNally

Mid Wales Freight

Mobile :  07866 731400 Email :  sales@midwalesfreight.co.uk

SME BUSINESS AWARDS 2019 - MID WALES FREIGHT

Transport Awards Courier Company of the Year 2019

Europe Award for Excellence in International Art Delivery Services 2019

​

A S Elvin Transport Ltd
Delivers to: UK wide delivery for direct road transport of artwork including small to medium-sized sculpture

A S Elvin Transport Ltd are based on the Norfolk/Suffolk border.

Tel: 01502 677025

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held in Central London in June 2025. The venue is TBC, with an announcement coming shortly.

Eligibility
Submissions of work are invited from visual artists working in any medium.

Restrictions
All entries must be less than 1.5 meters in any one direction including frame.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by WIAF at 30% on all sales. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. Prices cannot be ammended once you have submitted your work.

Communications
All communication will be by email. Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn From the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition or during delivery or collection to the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at The Ballinglen Museum of Art, Main Street, Ballycastle, Co Mayo from Saturday August 30th, 2025 - Friday January 9th, 2026

Eligibility
Submissions of up to 3 works are invited from visual artists working in painting, drawing, print, sculpture, photography, and mixed media.

Submission Procedure
Submission is by online entry only. There is a link on our website to the call.

Guidelines for submitted works
All works must be professionally presented (needing no further work, additions or framing prior to exhibition). The entry form will include name of artist, date and place of birth and for each work, title, date, media, dimensions and selling price (as presented). The maximum dimensions of work accepted is 150X150cm (59x59"). The work must be created since 2019. It can have been exhibited previously.

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by the Museum. It will be assumed that the sale price includes our commission. Please allow for this when pricing your work. A non-refundable and non-transferable deposit of 20% is required to secure a sale. Ballinglen will not be liable for any loss arising out of the failure by a purchaser to complete a sale or the mis-marking of any piece sold. 35% commission from the listed price will be deducted from all works sold during the exhibition. Artists will be paid after the close of the exhibition and only if Ballinglen has been fully paid by the buyer.

Communications
Any questions regarding the open call can be asked by email (ballinglenarts@gmail.com) before the deadline. 

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition.

Artists will NOT be contacted directly with the selection results. Applicants must login to OESS after 5pm on July 21st, 2025, to see if their work has been selected. The decision of the Selectors is final and no correspondence will be entered into regarding the selection of work for the exhibition.

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. Ballinglen reserves the right to reject work that it believes is in breach of copyright laws.

Artists will NOT be contacted directly with the selection results. Artists must login to the entry system after 5pm on July 21st to find out If you have been selected for the exhibition.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be transported entirely at the artists' risk. The Ballinglen Arts Foundation and Museum of Art will not accept liability for loss or damage occurring to the work during travel to or from the exhibition. Works are insured after delivery, unwrapping and when the condition is checked by Ballinglen.

Preparing work for delivery.

Each artwork must have a printout of the entry and the information printed and stuck on the back of the work. Please ensure that this information matches the information at the time to entry. It is important that all details are included as incomplete details will deem the entry inadmissible.  All works will be checked on entry.

Work must be professionally presented for exhibition.  All artworks must be presented with complete mechanisms for hanging.  Exposed wet canvases or works that could cause damage to others will not be accepted under any circumstances. Work that arrives damaged or unfit for exhibition due to any material defect will be automatically deemed ineligible for exhibition.

Delivery and Collection
Selected artists are responsible for the delivery and collection of their work to and from the Museum including all postal/shipping costs associated. It is the artist’s responsibility to ensure that the work is correctly packaged as Ballinglen will not exhibit work damaged in transit.

If you are applying from overseas, please consider how you will get your work to the exhibition for August 18th and the associated costs of both sending and returning the work.

Note for work coming from outside the EU: Selected artists must ensure that the work reaches us before August 18th and is customs compliant. Ballinglen will not pay customs charges, duty or any associated charges on works arriving by courier/post. All work which is for sale will be liable for customs duty. Please talk with your shipper for details regarding customs and fees.

No work may be removed from the exhibition until after the close of the exhibition on January 9th 2026.

Unsold works must be collected between January 12th and February 1st, 2026. If you are unable to collect on these days, you may ask someone to collect on your behalf or make arrangements and a payment with us to post/ship your work. Works not collected by mid-February 2026 will be liable for a storage charge. Works not collected by end of February 2026 will be disposed of with no financial renumeration made by The Ballinglen Arts Foundation and Museum of Art.

Publicity
The artist allows Ballinglen to use images of any artwork for publicity and public engagement purposes. This includes television, print (newspapers, trade publications), website (Ballinglen and others), social media (Ballinglen and others) and any other method that Ballinglen deems fit for purpose.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors is final and no further correspondence will be entered into.

I understand that The Ballinglen Arts Foundation and Museum of Art reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Ballinglen Arts Foundation and Museum of Art to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by them for promotional and publicity purposes.
All information provided by me is true and accurate and the work submitted is wholly of my own creation-as is indicated by my handwritten signature and date on each work submitted. 
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Terms & Conditions for No Place Art | Edition One: Materiality

Table of Contents
 

About the Exhibition
Key Dates

1. Eligibility
2. Submissions, Judges & Awards
3. Presentation & Framing Guidelines
4. Sales
5. Delivery & Collection
6. International Shipping
7. Insurance & Liability
8. Publicity
9. GDPR & Data Protection
10. Contact

Clarity & Extras

About the Exhibition

No Place Art | Edition One: Materiality is an artist-led initiative to support emerging and mid-career artists. The exhibition will be held at The Handbag Factory, Vauxhall, London, SE11 5RB, from 25th to 29th September 2025, featuring 80 selected participants (40 printmakers and 40 painters). The theme is Materiality.

We’ve created these Terms & Conditions to ensure a fair, transparent, and supportive experience for all artists involved. Whether this is your first group show or your fiftieth, we’re here to make the process as smooth as possible — from selection to sales, framing to delivery. If you have any questions along the way, don’t hesitate to reach out. We’re excited to welcome you into the No Place Art community.

If you have any questions specifically about these Terms & Conditions, feel free to contact us directly via email at hello@noplaceart.com or send us a message on Instagram @noplaceart. We’re here to help!

Key Dates

• Submissions Open: 12th March 2025.
• Submissions Close: 30th June 2025.
• Selection Starts: 1st July 2025.
• Notification of Selection: 16th July 2025.
• Selected artists will receive a Welcome Pack on 20th July 2025 with
• full details on delivery, artwork collection locations, contracts, framing, and next steps.
• Receiving Artworks (if selected): 1st August – 24th September 2025.
• Artworks requiring framing: to be received by North London Framers before 20th August 2025.
• Client Night (invite only): 25th September 2025.
• Private View: 26th September 2025.
• Exhibition Closes: 29th September 2025.
• Collection of Unsold Work: 16th October – 16th November 2025 - to be organised directly between artists and North London Framers.
  
   

1. Eligibility

• Open to artists aged 18 or over - worldwide.
• Artists may submit up to five works each. Up to five works per artist may be selected.
• Works must align with the theme Materiality, completed within the last three years.
• Acceptable mediums include printmaking, painting & mixed-media*.

*We welcome a wide range of techniques and materials within printmaking, painting, and mixed media practices. This can include — but is not limited to — concrete, sand, wood, paper, oil paint, acrylic, watercolour, pen, pencil, and all forms of printmaking.

At No Place Art, we take an open and inclusive view of materiality. For us, Materiality refers not only to the physical substances used in a work but also to the processes and intentions behind its making — whether conceptual or physical.

• Artworks must be of original creation by the submitting artist.
• Artworks should not exceed the size of 2m x 2m including the frame.
  
   

2. Submissions, Judges & Awards

• A non-refundable submission fee of £24 for the first artwork, £10 per additional work.
• For Artists 24 and Under a non-refundable submission fee of £16.00 for the first
• artwork, £10.00 per addition work.
• Up to 5 artworks may be submitted, but only 3 may be selected and exhibited.
• Digital submissions must include high-resolution JPEG images (Max 5MB) with
• file-names formatted as: NameSurname_TitleOfWork_Medium_Size_Date_Country.jpg.
• Works that do not match their submissions in condition or theme may be withdrawn at the discretion of the committee.
• All withdrawn works must be collected at the artist's expense
• If the selected works arrive damaged, with unacceptable framing, size discrepancies
• from the original submission, not as shown online, or in the opinion of the Selection Committee as not being in the spirit of printmaking or painting, or the theme Materiality, then these will be withdrawn. All withdrawn artworks will need to be collected from North London Framers by the artist at their expense. The decision of the Selection Committee is final and we are unable to offer feedback.
• Submissions will be accepted through the Olist Platform.
  
  Judging and Awards

A panel of judges will select the artworks. The decision of the Selection Committee is final and feedback will not be provided.

Judges:
 

• Matthew Olivier, Painter & Author
• Leslie De Canchy, President of Art 2 Cure, Curator & Previous Art Week Luxembourg Director
• Bronwen Sleigh, Printmaker, RCA MA Graduate and former RA Technician
• Matthew Burrows MBE, Painter & Founder of Artist Support Pledge
• Conor Rush, Artist & Founder of Starving Artists
   

Confirmed Awards
 

• 3-week Artist Residency (inc €750) - Atelier de Gravure Empreinte (Luxembourg, EU)
   
• 1 month Artist Residency - Bainbridge Print Studios (London, UK)
   
• £1,000 Cash Award - BDR Group (London, UK)
   
• Edition of 20, A3, 3 Colour Screen prints - Hippo Screen printers (Essex, UK)
   
• 3-Months Artist Mentoring & a Place in a London Art Fair - Lara Bowen Contemporary (London, UK)
   
• Solo Exhibition - Hive Gallery (Bolton, UK)
   
• Ironbridge Fine Arts Award for Creative Excellence
  Printmaking Workshop for two (Shropshire, UK)
   
• £150 Paper Voucher - John Purcell Paper Prize (London, UK)
   
• Guest Place in Loops Artists 2026 Bankside Exhibition - Loop Artists (London, UK)
   
• Guest Place in White Noise Projects 2026 Exhibition - White Noise Projects (London, UK)
   
• Online Interview - The Spotted Zebra (Online) 
   
• Judges Award:
  All judges to offer a 1-2-1 hour mentoring session to five selected artists
   
• No Place Art Award: (London, UK)
  - Guest Place in the 2026 No Place Art exhibition & £1,000 Cash Award
   
• Starving Artist Awards: (Manchester, UK)- 80 x Starving Artists year subscriptions for all selected artists 
  - 4 x Starving Artist Subscription & Quarterly Mentoring
  - 1 x Subscription, Quarterly Mentoring & Cash Award
   
• Kraft Metal Awards: (Liverpool, UK)
  -  10% Discount to all selected artists to be used at Kraft Metals from 30th Sept for 3 Months
  -  A Selection of Mirror Polished Copper Plates to the value of £500.00: 0.9mm thick: 4 x (45 x 30cm), 4 x (30 x 20cm), 4 x (10 x 10cm), 6 x (15 x 10cm) - 1.2mm thick: 4 x (50 x 50cm)
   
• People of Print Awards: (London, UK)
  -  Honorary Life-time Membership: includes a feature in Issue 7 of 'Print Isn't Dead', three online features, edition of 50 prints sold via their platform, and all membership perks
  -  8 x One Year Memberships: includes three online features and full membership perks
  -  One-year membership in collaboration with Hippo Screenprinters: includes features, perks and discounts & Edition of 20 screen prints sold through People of Print
   

Details on our awarding bodies are published on our website: https://noplaceart.com/edition-one-materiality 

 

3. Presentation & Framing Guidelines

• Printmaking artworks must be suitably presented and professionally framed
• Please note: While all works must be suitably framed, painters are not required to glaze their artworks with glass or perspex unless the work requires it for protection.
• Glazing is generally expected for printmakers and smaller, more delicate pieces.
• Painters don’t have to frame their artworks.
• Frames must not include metal or clip mechanisms. Glazing should be picture glass.
• Perspex is acceptable.
• Unframed prints will not be accepted or exhibited. Artists requiring framing support may contact North London Framers
• Received artworks must not have fixings attached. Hang It Services will install all required fixings
• Artists who choose to frame works independently must ensure frames meet these requirements. Non-compliant works may be rejected.
• North London Framing offers a 15% discount for selected artists. If artists would like framing provided by North London Framers, they must deliver their artwork to North London Framing before 20th August 2025
• Framing costs are the responsibility of the artist
  
   

4. Sales

• All artworks must be for sale.
• Artists set their own prices. The submitted price should include No Place Art’s 30% commission.
• If a sale is made through No Place Art (before or during the exhibition, including the time until the 16th October 2025), it takes precedence over any private sale.
• Private sales during this window will still incur the standard commission.
• Artists will receive 70% of the final sale price.
• Payments for sold artworks will be made within 30 days after the close of the exhibition.
• Artists are responsible for managing any applicable VAT or tax declarations.
• No minimum price is required, but pricing must reflect the artwork’s value and exhibition context.
  
   

5. Delivery & Collection

• A Welcome Pack will be issued to all selected artists on 20th July 2025, outlining next steps, key dates, the Artist Contract (which must be signed and returned), and information regarding delivery and collection options. This also allows us to work with each artist to identify the most suitable delivery route
   
• Regional Drop-off Points (UK-based artists): We are setting up regional drop-off locations in key UK cities. Artists will be informed of their nearest drop-off zone and a designated date in their Welcome Pack. From there, works will be transported to North London Framing by our courier partners
   
• Artists will be grouped regionally and assigned to drop-off points in major cities such as Manchester, Bristol, Glasgow, Leeds, Birmingham, or Brighton, depending on artist distribution
   
• Local Drop-off (London-based artists): Artists based in London and further afield, not requiring framing, may deliver their artwork directly to the exhibition venue — The Handbag Factory — before 13:00pm on 24th September 2025 (Installation Day). This must be pre-agreed with No Place Art and arranged in advance
   
• Selected works must be delivered to North London Framing (26 Theydon Rd, London E5 9NA) between 1st August and 10th September 2025 unless alternative delivery routes are confirmed (see above)
   
• Delivery and collection may be made by a representative or courier
   
• Artists are responsible for transportation costs to the initial drop-off points
   
• Collection must be arranged directly with North London Framers, who also offer
   
• return shipping. Artists may also request the artwork be returned without its frame to reduce shipping costs. Collection of artworks will take place between 16th of October and 16th of November, or on the day that the artworks are being taken down (30th September)
   
• Opening hours for North London Framers: Monday to Thursday, 9 am – 6 pm (Wednesdays until 5 pm)
   
• Works not collected from North London Framers by 16th November 2025 may be disposed of
   
• No Place Art accepts no liability for third-party courier services
  
   

6. International Shipping Details

For those shipping artworks from outside of the UK:

Picture Post Art arranges the shipping of work from the artist’s country to the UK. Furthermore they aim to assist artists to correctly fill out paperwork from customs, and store packaging for reuse if required.

Picture Post Art

info@picturepostcompany.co.uk

+ 44 7833 450788

For more information regarding the transportation of artworks, please email: hello@noplaceart.com
 

7. Insurance & Liability

• Works are displayed at the artist’s risk. No Place Art accepts no liability for damage or loss
• Artists must sign a contract provided by No Place Art by 20th August 2025
• Failure to sign may result in exclusion from the exhibition
• Artists are strongly encouraged to insure their works.
• Recommended providers include:

A-N Insurance 
Hiscox

 

8. Publicity

• By submitting, artists consent to the use of images for promotional purposes

• Artists retain all copyright and intellectual property rights

 

9. GDPR & Data Protection

• Personal data will be used only for exhibition management and communications

• Contact details may be shared with partners for the administration of awards and artworks

 

10. Contact

For all enquiries, email: hello@noplaceart.com

Clarity & Extras

To ensure a smooth experience and support artists at every step, we’ve included additional support below:

• Pre-Exhibition Q&A: We will host a virtual Q&A session for selected artists prior to the exhibition to go over logistics, expectations, and answer questions.

• Community & Transport Support: An optional WhatsApp group will be created for selected artists to coordinate courier options, share transport, and connect with fellow exhibitors.

For additional resources visit: www.noplaceart.com

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Judges on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Royal Ulster Academy of Arts 
144th RUA Annual Exhibition - Call for Entries 2025
 

PLEASE READ THE TERMS AND CONDITIONS BELOW BEFORE PAYING AS NO REFUNDS CAN BE GIVEN.

Overview
Founded in 1879, the Royal Ulster Academy of Arts (RUA) is Northern Ireland's largest and longest-established body of practicing visual artists. One of its founding principles was to hold an annual exhibition featuring works from both members and non-members of merit. Now in its 144th year, this event remains a highlight of the Northern Irish arts calendar. The 144th Annual Exhibition will be held at the Ulster Museum, Belfast, from  October 2025 to 6th January 2026 

Eligibility 
- Open to visual artists working in all mediums: painting, drawing, original prints, photography, video, textiles, ceramics, sculpture. 
- Artists must be over 18 years old. 
- Work must have been created between 2023 and 2025. 
- Work previously exhibited in Northern Ireland will not be accepted. 

- All work must be for sale.
- The RUA reserves the right to reject work believed to be in breach of copyright. 

Prints.

-Entries must be original works of art. Original prints, such as etchings, lithographs, screen prints, or other artist-created printmaking techniques, are admissible. Reproductions or copies of original artworks, including giclée prints or digital reproductions of paintings, drawings, or other media, are not permitted.

Key Dates:
Submission Start: 1st March 2025 

Submission Deadline: Monday 14th July 2025 midnight (extendend to include weekend)

First Stage Selection Complete: 22nd July 2025

(Artists Login for pre-selection notification)

Delivery of Work for Physical Selection: Sunday 3rd August

DUBLIN DROP OFF :

Date: Sunday, 3rd August 2025

Dublin Pick-Up Point:

Location: Molesworth Street, Dublin

Time: Approximately 1:00 PM to 2:30 PM

Booking: Contact Brian at brian@tomcaldwellgallery.com to reserve your place or for further details.

ALL HANGING ATTACHMENTS MUST BE REMOVED

Final Selection Complete:   Monday 10th August 2025

Handback Day: All unselected work to be collected from RUA Offices, Alpha House, 1 Rosemary         Street, Belfast, BT1 1QA between 10am and 4pm on Sunday 31st August 2025 or by arrangement..

Submissions should be made online. All entries must be less than 2 meters in any direction, including the frame. There is no minimum size limit. 
Sculptures outside these dimensions may be considered but could be restricted due to weight. 
There is no minimum size limit. 

Delivery and Collection 
- Artists are responsible for the delivery and collection of their work. All packaging materials must be removed after delivery and brought back at collection. We do not have the facility to store packaging.

- Work not collected on designated days will be subject to a storage charge. 

- **The RUA strongly advises against postal submissions and does not accept liability for damages to works during transit or while on the premises. 
The RUA will not pack and label work for collection by couriers at the end of the exhibition.

If you do require work to be returned by post or courier we will arrange post and packing at a cost.

Agreement 
By submitting work, artists agree to the following: 
- The decision of the Selectors is final. 
- The RUA reserves the right to amend exhibition arrangements and terms as necessary. 
- Artists authorize the use of their images for promotional purposes. 
- All information provided is true, and the work is the artist's original creation. 
- No refund of entry payments is possible after they have been paid.. 

INSURANCE

Artists are responsible for insuring their own work. All works accepted for exhibition will be transported entirely at the artists' risk. RUA will not accept liability for loss or damage occurring during travel to the exhibition, the selection process or during the course of the exhibition. The upmost care will be taken of all works submitted for exhibition. The RUA will not be responsible for any damage, loss of or destruction of any works for any reason whatsoever. Artists should insure their works against all risks. 


 Prizes and Awards so Far

£1000 NIAVAC Award for most outstanding work from a member of the Academy 

£1000 Tom Caldwell Installations award for excellence from an Associate Member

£1000 Irish News Award for most outstanding work from the open submission 

£2000    Leonora Millar Award

£500-    Landscape Award (Gormleys ) 
£500** - Drawing Prize (BradburyArt) 
£500** - Textile Prize (ArtTalks: ArtWalks) 
£500** - Photography Prize (Errigle Inns) 
£500** - Watercolour Prize (Ulster Watercolour Society) 
£500** - Sculpture Prize (Hamilton Architects) 

£500 AE Russell Society Prize (George Russel Society)

Tyrone Guthrie Anita Young Bursary, residency at Annachmakerrig 
Residency in France** (Hambly and Hambly) 

Gallery Invitation ArtisAnn Gallery

 Entry Pricing
- First or Single Entry: £20.00 
- Up to 2 artworks: £35.00 
- Up to 3 artworks: £50.00 
Image and video  Submissions 
- **Images:** JPG or PNG, max 5MB. 
- Video Submission Guidelines: Submissions must be single-channel, no longer than 20 minutes, and provided via a URL (e.g., Vimeo or YouTube). Password-protected submissions must include the password. It is the artist’s responsibility to ensure that all video works have appropriate copyright clearances for both music and visuals, permitting their display in a public space. 

 Pricing and Sales 
- Selected work must be for sale. A 30% commission will be charged by the RUA, and VAT must be included if applicable. The minimum price of artwork is £200.

Contact Information 
Exhibition Contact:** info@royalulsteracademy.org 
Exhibition Location:** Ulster Museum, Botanic Gardens, Stranmillis, Belfast 

Extra 10% offer at BradburyART

Embrace your creativity with BradburyART, your local family-owned art supplies store, and enjoy an extra 10% discount online or in-store as we proudly support the Royal Ulster Academy’s call for submissions—let’s get painting together!

Voucher code -  RUA 

Valid until 31st March 2026
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information

The exhibition will be held at:

Town Hall Space, Windmill Lane Quarter, Windmill Lane, Dublin 2. D02 F206.

Plus

Online Exhibition

Eligibility
Submissions of work are invited from visual artists working/resident on the island of Ireland in any of the mediums as previously stated.

Submission Procedure
Submission is by online entry only. Please click on the link to our website and follow the instructions.

Restrictions
Please note works which do not conform to the size restrictions, overly heavy pieces or pieces that the Organisers deem unsuitable for exhibition may face possible rejection. 

Work must be professionally presented for exhibition. All artworks must be presented with complete mechanisms for hanging. 

Exposed wet canvases or works that could cause damage to others will not be accepted under any circumstances. Work that arrives damaged or unfit for exhibition due to any material defect will be automatically deemed ineligible for exhibition.

Maximum size 100 cm x 120 cm. 
 

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Pricing
Work selected for exhibition will be expected to be for sale at the price stated in the submission and should not be available anywhere else at any other price for the duration of the exhibition. Commission is charged by the gallery at a rate of 30%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. The price should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artist's risk and the organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work to and from the Gallery. All packaging materials must be removed at delivery (no gallery storage is available for this) and brought back at collection.

Agreement

By submitting to the exhibition you are deemed to accept and agree to the following:
The submission fee is non-refundable.
The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Artists are strongly urged to submit new work not previously exhibited.

Works should be no larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Subject matter: Subject matter must be essentially marine in nature, relating in some way to tidal waters of the world; topographical, historical, still life, and figure painting are all welcomed. 

Works relating to non-tidal rivers, inland lakes and waterways etc. are not permissible. 

Acceptable media: Oil, acrylic, watercolour, original prints of any media (excluding photography), mixed media, textiles, drawings, pastels, or sculpture. 

Works may be from a limited edition not exceeding fifty. 

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing in a light or medium colour. 

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers: 

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists:

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and work will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £600, except for prints – framed £325, unframed £200. (Buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT (please note that where foundry fees apply, foundry costs will be deducted before commission is calculated). If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy