Entry Fees

Maximum number of submissions permitted per VAS member or NEW Vas Member = 4

1 Submission: £0

2 Submissions: £0

3 Submissions: £5

4 Submissions: £10

2 FREE – cost of submissions included in membership subscription - Please ensure you are a VAS Member with an up-to-date subscription. You can join vas via our website or emailing admin@visualartsscotland.org

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines.
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale.
• There are no restrictions on size, discipline or media.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for the first two submissions by any VAS Members.
• A One-Off £15 Hang Fee is charged per artist. Payment must be made via bank transfer or Stripe link when requested via email upon final confirmation of participation.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Restrictions

Work submitted must have been completed within the last four years.

Work that has been shown in the RSA in the last 3 years previously must not be submitted. 

No reproductions or copies of any kind will be accepted.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

You may be required to install your own work depending on the scale and complexity of your proposal. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £15 admin fee per artist (one payment per artist regardless of number of selected works). This must be paid by bank transfer or payment link.

All wall works should come ready to be hung/ installed.

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

We can recommend couriers if you do not have your own contracts. Please email admin@visualartsscotland.org for advice on this matter. 

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. 

IMPORTANT:

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Please note that works requiring bull dog clips are not permitted, we welcome the following types of fixings: screws, pins, magnets (if the piece allows magnets to be used effectively). No bulldog clips or similar will be permitted and works delivered with this requirement will be rejected on site.  

Plinth and Display Equipment

Artists maybe be required to provide their own floor-standing plinths or display equipment at the time of delivery - VAS has limited plinths or display solutions. 

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and the Terms and Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

KEY DETAILS 

• Artists may submit up to TWO works in any size and in any fine art media.
• All works submitted for exhibition are considered by the Annual Exhibition Hanging Committee whose decision to select is final. Feedback cannot be provided on individual submissions and the panel will not enter into discussions nor make any exceptions on the final selection.
• No reproductions of original work and no works that have previously been exhibited at the RSA, or any other exhibition in the RSA building, can be submitted. Artwork, including editioned work, cannot be included in any other exhibition during the opening dates of this exhibition. This includes in online/virtual exhibitions.
• Applications should be from living artists and works must have been completed in the last 8 years.
• Applied art is not accepted. No work made from ivory or involving the use of ivory will be accepted.
• The judging process involves an online pre-selection phase followed by the delivery of pre-selected works to the RSA for a final selection of works to be included on the gallery walls. All pre-selected works will automatically be included in the online exhibition. As usual, only those selected at the final physical selection will be shown on the gallery walls.
• There is also the opportunity to submit work as a solely online presentation by answering YES to 'My work is solely an online presentation' during the application process. These works will only be considered for online selection, and this opens up an opportunity for more experimental practices, for example documentation of site-specific work or extended digital video content.

ONLINE APPLICATION 
Deadline: Friday 6 February 2026, 5pm 

• Artists must register and submit their work online at www.royalscottishacademy.oess1.uk.
• Applications must be completed before the deadline. After 5pm, 6 February 2026 no changes can be made to the submission and new entries will not be accepted. We strongly recommend you do not leave completing your application to the last minute. Please remember your log in details.
• ONE image per work is required, however up to three images showing different angles or details can be submitted. Please provide good quality images that will do justice to your work. Images should be Jpeg/JPG or PNG files and be at least 1MB in size but no larger than 10MB.

An Entry Fee (inclusive of VAT) is required for each work: 

• Artists £20 per work | Concessions (student / recent graduate [up to 2 years] / under 26) £10 per work 
• Secure payment is made online during the application process by debit or credit card (via Stripe). Submissions will not be accepted without payment and refunds will not be offered for work not selected, not handed in or applications not completed by the deadline.
• Each work included in the final exhibition is also subject to a £10 hanging fee to be paid online at Pre-selection (via Stripe link) or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee on collection of the work at the end of the exhibition and works submitted as online only will not be required to pay this fee.

SELECTION AND HAND IN 
Pre-selection results: Friday 13 March 2026, from midday 

• Artists must log back into their account on the submission site to find out if works have been pre-selected.
• A notification email will not be sent out and it is the artist's responsibility to log in and check on the day.

Hand in for pre-selected work: Friday 24/Saturday 25 April 2026, 10am-4.30pm 

• Pre-selected works must be delivered to the rear (South) door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL.
• Artists may not hand in different or substitute works to those that have been pre-selected. Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery. Work will not be received outside the stated hours.
• Due to extremely limited vehicle access to the building, arrivals must be staggered and times strictly adhered to. Delivery on foot is encouraged where possible. A schedule will be sent out to all pre-selected artists to book a delivery slot.

Final selection notification: Wednesday 23 April, from midday 

• Artists must log into their account to find out if their work is included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and you will not need to collect until the end of the exhibition, with the exception of large or fragile works which we may request collection of due to space limitations or for the safety of the work.
• No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council.

Artwork Labels 

• Artwork labels will be posted to pre-selected artists and will also be available at the RSA on hand-in days.
• Labels should be securely attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For sculptures or unusually shaped works please affix the label in the most convenient way possible. Labels are for cataloguing and identification purposes and will be hidden or removed before opening to the public. 
• Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be completed in full. A permanent label or other identification should also be affixed to the back of each work and, if possible, to each piece of sculpture, giving the artist’s name, artwork title and price.
• Failure to comply with these requirements in full can lead to rejection of the work.

COLLECTION OF UNSOLD WORK 
Collection: Wednesday 17 – Saturday 20 June 2026, 10am-4.30pm 

• We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is vital that artists uplift their works on the dates given. 
• Any works not collected will incur a storage fee to be paid by the Artist. After TWO WEEKS the work will become property of the RSA and may be disposed of. By completing the online registration process, the Artist accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA.

DELIVERY AND COLLECTION 

• If you are unable to hand in your work in person, you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available.

• - Van GoGo2: vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
• - Paul Gilzean: pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife)
• - McAdie and Reeve: mcadie-and-reeve.co.uk (Orkney)
• - Irish Art Services: irishartservices.com, info@irishartservices.com, +353 63 849 51 (Ireland)
• - Aardvark Art Services: aardvarkartservices.com, info@aardvarkartservices.com, 01253 794 673 (UK)
• - ThePackengers: thepackengers.com, +44 (0) 20 3154 4360 (UK)
• - Art Cargo: artcargo.co.uk, +44 (0)75 88 48 43 64 (UK)
• - Picture Post - picture-post.webnode.com, info@picturepostcompany.co.uk (UK)
• - Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)

• It is the artist's responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping.
• The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the artist arrange suitable insurance. 
   

FRAMING AND GLAZING 

• Framed and unframed works are accepted.
• For safety reasons, frames should have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated as standard by the RSA hanging team. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require.
• Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted.
• Unframed paper works must come with hanging instructions and are submitted at the artists own risk.

PRINTS 

• Original prints are encouraged; however, reproductions of existing artworks in other media will not be accepted.
• If further works from a print edition are available, the framed and unframed prices and number available for sale should be provided on the online application form.

SCULPTURE/3D WORK 

• Plinths or shelves for sculptures must be supplied by the artist with the work on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the Artist.
• Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds.
• Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested.
• Composite work must be accompanied by clear instructions for assembly and all parts must be clearly labelled.

ELECTRONIC MEDIA 

• For the purpose of selection, Artists submitting film or digital media should upload their work to Vimeo, YouTube, or other suitable website and enter a URL link to that work in the space provided in the submission form. It is also possible to add a password if the link is password protected. A still image must also be submitted as a holding image for the application process.
• As standard, selected film work will be shown in a repeating showreel with other film works using the RSA's own projectors and speakers. If the A/V work is intended to be shown separately on a TV monitor, or is not able to be displayed on the showreel for a specific reason, the Artist must supply the necessary A/V equipment (plus any plinths/shelves required). Set up and running instructions must also be supplied and all equipment must be PAT tested.

SALE OF WORK 

• All work must be available for sale (exceptions may be made for installation and film work).
• All sales are subject to a commission of 40% + VAT (charged on the amount of commission only) for non VAT-registered artists. Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to a commission of 40% including VAT.
• The price of work given on the online submission form and labels is the total price payable by the purchaser, i.e the wall price. The RSA will not add commission costs on for you.
• Where editions of works (prints, casts, etc.) are available for sale, the Artists must enter the appropriate information (framed/unframed prices, number in edition, number available for sale) on the online submission form. The Artist must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).
• For the duration of the exhibition all work (including editions) should be for sale through the RSA only. No editions of works should be sent by the Artist to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made outwith, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.
• Artists will be notified of any sales prior to the collection dates and payment will be made by BACS around one month after the close of the exhibition.
• All purchaser information is confidential and handled in line with the RSA's Privacy Policy and General Data Protection Regulation (GDPR). 
   

COPYRIGHT 

• Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the artist or his/her/their heirs and assigns. By submitting work, unless contacted by the artist in writing to say otherwise, the Artist grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction in any catalogue, poster, website or other promotional material in connection with the exhibition. 
   

CARE OF WORKS 

• If a work is lost, damaged or destroyed during the exhibition period, the RSA shall notify the Artist immediately and shall be liable to pay the Artist the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates.
• Fragile works must be appropriately labelled and unframed mounted prints/photographs must come with corner protectors. Unframed 2D works, works of a temporary or ephemeral nature, and works intended to be handled by the public will remain at the risk of the artist and may not be covered by insurance. Works will be assessed for condition on delivery to the galleries.

OPENING TIMES AND EVENTS 

• An opening event will be held the at the RSA on the evening of Friday 8 May (exact time TBC).
• All pre-selected artists will receive a plus one invite link to this event upon notification of pre-selection and must RSVP online in order to attend. Due to strict health and safety capacity rules for the building it is likely not all artists will be able to RSVP/attend. No additional invites will be available.
• The exhibition will be open to everyone for free from Saturday 9 May – Sunday 14 June 2026, Sundays 12 - 5pm. Related events will be published on the RSA website nearer the time.

By completing the online submission process for the 200th RSA Annual Exhibition - Open Art 2026, the Artist acknowledges that they have read, understood and accepted the Terms and Conditions laid out in these Regulations. 

These Regulations can be viewed as a PFD here.

A full list of Awards can be viewed here.

Information for international exhibitors can be view here.

Further FAQs can be viewed as a PDF here.

www.royalscottishacademy.org/opportunities/open-art/ 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

WORK DETAILS 

• Architects may submit up to TWO works of any size. One work may include multiple, related parts.
• This year’s architecture open call invites submissions responding to the theme Unbuilt. The exhibition will focus on unrealised projects, prototypes, and research that explore new directions in architecture. We are looking for theoretical and experimental work that highlights innovative and pioneering approaches, helping to showcase the diverse lines of creative enquiry currently being developed by architects in Scotland and further afield. 
• Work may be submitted in any suitable medium, including drawings, plans, digital imagery, photography, 
  models, video work etc. 
  » 2D work: Drawings may be preliminary sketches, or other details which illuminate the development of 
  the project. Submissions in the form of photographs should be associated with explanatory drawings 
  of the scheme (not necessarily on the same panel). Should a scheme be illustrated on more than one 
  panel it can be recorded as a single submission provided it appears as a coherent work. Any titles or 
  descriptive panels on works should be discreet. Any framing and any glazing must comply with the 
  Regulations (see below). Clip frames are not accepted. 
  » 3D work: Submission of models and other 3D work is encouraged. Plinths/shelves/display cases MUST 
  be supplied by the architect and brought along with the pre-selected work on the hand-in days. 
  » Covers: The RSA recommends that models are encased in glass/Perspex. Models can be submitted 
  uncovered, however this is done so at the Architect’s own risk. 
  » Video work: All A/V equipment must be supplied by the Architect and must be PAT tested.
• All works submitted for the exhibition are considered by the RSA Annual Exhibition Hanging Committee 
  whose decision to select is final. Feedback cannot be provided on individual submissions and the panel will 
  not enter into discussions nor make any exceptions on the final selection.
• No works that have already been exhibited at the RSA, or any other exhibition in the RSA building, can be 
  submitted. Editioned work must not be included in any other exhibition during the opening dates of this 
  exhibition. This includes in online/virtual exhibitions.
• The judging process involves an online pre-selection phase followed by the delivery of works to the RSA 
  for a final selection of works to be included on the gallery walls. All pre-selected works will automatically be 
  included in the online exhibition. As usual, only those selected at the final physical selection will be shown 
  on the gallery walls.
• There is also the opportunity to submit work as a solely online presentation by answering YES to ‘My work is 
  solely an online presentation’ during the application process. These works will only be considered for online 
  selection and this can open up an opportunity for more experimental practices, for example documentation 
  of site-specific work or extended digital video content.
   

ONLINE APPLICATION 
Deadline: Friday 6 February 2026, 5pm 

• Architects must register and submit their work online at www.royalscottishacademy.oess1.uk.
• Applications must be completed before the deadline. After 5pm, 6 February 2026 no changes can be made to the submission and new entries will not be accepted. We strongly recommend you do not leave completing your application to the last minute. Please remember your log in details.
• ONE image per work is required, however up to three additional images showing different angles can be submitted. Please provide good quality images that will do justice to your work. Images should be Jpeg/JPG or PNG files and be at least 1MB in size but no larger than 10MB.
• Architects may use the ‘Artwork Description’ section in the application to give a succinct overview of the work and any information about the display that may require further explanation.

An Entry Fee (inclusive of VAT) and a Hanging Fee is required for each work:  

• Architects £30 per work / Students, recent graduates (2 years) and under 26s £10 per work 
• Secure payment is made online during the application process by debit or credit card (via Stripe).  
  Submissions will not be accepted without payment and refunds will not be offered for work not selected, not handed in or applications not completed by the deadline.
• Each work included in the final exhibition is also subject to a £10 hanging fee to be paid by Stripe on notification of pre-selection or on delivery of the work in cash. Any works not included in the final physical selection will be refunded this hanging fee and works submitted as online only will not be asked to pay this fee.

SELECTION AND HAND IN 
Pre-selection results: Friday 13 March 2026, from midday 

• Architects must log back into their account on the submission site from midday on 13 March to find out if works have been pre-selected for the exhibition. A notification email will not be sent out and it is the architect’s responsibility to log in and check on the day.

Hand in for pre-selected work: Friday 24/Saturday 25 April 2026, 10am-4.30pm 

• Pre-selected works must be delivered to the rear (South) door of the Royal Scottish Academy, The Mound, Edinburgh, EH2 2EL.
• Architects may not hand in different or substitute works to those that have been pre-selected.
• Works must be unwrapped before handing to RSA staff and all packing must be removed from the gallery.
• Work will not be received outwith the stated hours.
• Due to extremely limited vehicle access at the building, arrivals must be staggered and times strictly adhered to. Delivering on foot is encouraged where possible. A schedule will be sent out to all pre-selected artists to book a delivery slot.

Final selection notification: Wednesday 23 April 2025, from midday 

• Architects must log into their account to find out if their work has been included in the final hang. If your work has not been selected for the physical exhibition it will still be included online and will not need to be collected until the end of the exhibition (see dates below), with the exception of large or fragile works which we may request collection of due to space restrictions and safety.
• No installed work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council.
   

Labels 

• Labels will be posted to pre-selected Architects and will also be available at the RSA on hand-in days.
• Labels should be securely attached to each work with string which is taped or stapled to the back of the work. The string should be long enough for the label to hang over the front of the work. For models or unusually shaped works please affix the label in the most convenient way possible. Labels are for cataloguing and identification purposes and will be hidden or removed before opening to the public.
• Each label is in three sections - A, B and ARTIST RECEIPT - all of which must be completed in full. A permanent label or other identification should also be affixed to the back of each work with the Architect’s name.
• Failure to comply with these requirements in full can lead to rejection of the work.

COLLECTION OF WORK 
Collection: Wednesday 17 – Saturday 20 June 2026, 10am – 4.30pm 

• We have no storage at the RSA and a very quick changeover of exhibitions, therefore it is extremely important that work is uplifted promptly on the dates given.
• Any works not collected will incur a storage fee. After TWO WEEKS the work will become property of the RSA and may subsequently be disposed of. No work, once placed, can be removed until the close of the exhibition without a special order from the RSA Council. By completing the online submission process, the Architect accepts this condition as a binding agreement whereby ownership of the uncollected works is relinquished and transferred absolutely to the RSA.

DELIVERY & COLLECTION  

• If you are unable to hand in your pre-selected work(s) in person then you can arrange for an agent or courier to deliver/collect on your behalf on the stated collection days. It is the artists’ responsibility to source a courier and make arrangements directly with them. Below is a list of couriers who may be available. Please note, the RSA is not affiliated with any couriers and cannot confirm their availability. Many other couriers are available.
• - Van GoGo2 - vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
• - Paul Gilzean -  pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife)
• - McAdie and Reeve - mcadie-and-reeve.co.uk (Orkney)
• - Irish Art Services - irishartservices.com - info@irishartservices.com, +353 63 849 51 (Ireland)
• - Aardvark Art Services - aardvarkartservices.com - info@aardvarkartservices.com - 01253 794 673 (UK)
• - ThePackengers: thepackengers.com, +44 (0) 20 3154 4360 (UK)
• - Art Cargo - artcargo.co.uk - +44 (0)75 88 48 43 64 (UK)
• - Picture Post - picture-post.webnode.com -  info@picturepostcompany.co.uk (UK)
• - Central Link Couriers - central-linkcouriers.co.uk (UK, Europe)
• It is the architect’s responsibility to organise and pay for all shipping, declare the artwork on an international postage customs declaration form and pay any customs costs your country may impose. This also applies to return shipping. 
• The RSA will not be responsible for any damage sustained to work while in transit to or from the gallery and we recommend the architect arrange suitable insurance.

FRAMING AND GLAZING 

• Framed and unframed works are accepted. Frames must have no hanging mechanisms attached when delivered, unless integral to the work. All wall based work will be mirror plated by the RSA hanging team as standard. Works which cannot be mirror plated must be delivered with instructions for hanging and any specialist fittings that their weight or particular materials require.
• Work with inadequate or unstable frames may be rejected on these grounds. Clip frames will not be accepted.
• Unframed paper works must come with hanging instructions and are submitted at the Architect’s own risk.

PRINTS 

• Original prints are encouraged; however, reproductions of existing artworks in other media will not be accepted.
• If further works from a print edition are available, the framed and unframed prices and number available for sale should be provided on the online application form.
•  

MODELS / 3D WORK 

• Plinths/shelves etc. for models and 3D work must be supplied on the hand in days or the work will be rejected. Plinths must be stable and an appropriate size for the work. The RSA reserves the right to paint plinths unless expressly prohibited by the architect.
• Works whose stability, materials or method of construction could present a hazard to the viewing public may be rejected on these grounds.
• Works with moving parts or utilising electrical/mechanical elements must comply with health and safety regulations and be PAT tested.
• A composite work must be accompanied by clear instructions for assembly.

ELECTRONIC MEDIA 

• For the purpose of selection, Architects submitting film or digital media should upload their work to Vimeo, YouTube, or other suitable website and enter a URL link to that work in the space provided in the submission form. It is also possible to add a password if the link is password protected. A still image must also be submitted as a holding image for the application process.
• Pre-selected architects must supply all electronic AV equipment (and plinths/shelves if necessary) with set up instructions for the exhibition unless otherwise stated by the RSA. All equipment must be PAT tested.

SALE OF WORK 

• Work is encouraged to be available for sale. Exceptions may be made in discussion with the RSA, however a price must be added to complete the application process.
• All sales are subject to a commission of 40% + VAT (charged on the amount of commission only) for non VAT-registered artists. Artists registered for VAT must enter their VAT number on the online submission form and sales will then be subject to a commission of 40% including VAT.
• The price of work shown on the online submission form and labels is the total price payable by the purchaser, the RSA will not add on commission costs for you.  
• Where editions of works (prints, casts, etc.) are available for sale, Architects should enter the appropriate information (framed and unframed prices, number in edition, number available for sale) on the online submission form. The Architect must arrange for the framing and delivery of any additional framed prints sold (the RSA will not charge commission on the framing premium).
• For the duration of the exhibition all work (including editions) should be for sale through the RSA only. No editions of works should be sent by the Architect to a purchaser until the RSA has confirmed that the price has been paid in full. In addition, any private sale made outwith, but as a direct result of, the exhibition should also be acknowledged, whereupon the relevant commission will be charged.
• Architects will be notified of any sales prior to the collection dates and payment will be made by BACS around one month after the close of the exhibition.
• All purchaser information is confidential and handled in line with the RSA’s Privacy Policy and General Data Protection Regulation (GDPR).

COPYRIGHT 

• Under the Copyright, Designs and Patents Act 1988 it is the general rule that in the absence of any agreement to the contrary, copyright of a work of art belongs to the architect or his/her heirs and assigns. By submitting work, unless contacted by the architect in writing to say otherwise, the architect grants the RSA permission to photograph and/or film the submitted works for press and marketing purposes, including the right to free reproduction for any catalogue, poster, website or other non-commercial promotional material in connection with the exhibition.

CARE OF WORKS 

• If a work is lost, damaged or destroyed during the exhibition period, the Gallery shall notify the architect immediately and shall be liable to pay the architect the agreed selling price less the agreed commission. Works shall be insured whilst at the RSA premises only. No insurance cover will be given to works while in transit to or from the RSA or after the stated collection dates.
• Fragile work must be appropriately labelled and unframed mounted prints/photography must come with corner protectors. Unframed 2D works and works of a temporary or ephemeral nature will remain at the risk of the architect and will not be covered by insurance. Works will be assessed for condition on delivery to the galleries.

OPENING TIMES AND EVENTS

• An opening event will be held the at the RSA on the evening of Friday 8 May (exact time TBC).
• Upon notification of pre-selection, all exhibitors will receive an invite link for 2 people to attend this event and must RSVP online in order to attend. Due to strict health and safety capacity rules for the building it is likely not all exhibitors will be able to RSVP/attend. No additional invites will be available.  
• The exhibition will be open to everyone for free from Saturday 9 May – Sunday 14 June 2026, Sundays 12 - 5pm. Related events will be published on the RSA website nearer the time.

By completing the online registration process for the 200th RSA Annual Exhibition - Open Architecture 2026, you acknowledge that you have read, understood and accepted the Terms and Conditions laid out in these regulations. 

These Regulations can be viewed as a PDF here.

Information for international exhibitors can be found here.

Further FAQs can be viewed as a PDF here.

www.royalscottishacademy.org/opportunities/open-architecture/ 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

General Information
The exhibition will be held at Glasgow Art Club, 185 Bath Street, Glasgow, G2 4HU, from Saturday 25th April - Sat 23rd May 2026.

Eligibility
Submissions of original work are invited from visual artists working in the following media: painting, drawing, mixed media, sculpture and original print. No photography or reproductions of original works will be accepted.

Restrictions

Submission is restricted to 2 entries per entrant. Wall Hung/ 2D work: 
Entry 1 has a size restriction of 100cm x 100cm including frame, 
Entry 2 has a size restriction of 40cm x 40cm including frame.

Please ensure all artwork is framed suitably for exhibition ie no clip or metal frames, framing must be sturdy enough to accept fixings for our hanging system.

3D work: Sculptural work is restricted to a size that can be displayed on a plinth. We request artists supply their own plinths. No large-scale, free-standing work can be accommodated at the venue.

Submission Procedure
Submission is by online entry only. Image files should be JPG or PNG and ideally between 2-5MB (no larger the 5MB). Please note that submission fees are non-refundable and are used to help fund the cost of the exhibition.

Pricing
Work selected for exhibition will be expected to be for sale. Commission is charged by Paisley Art Institute at 40%.

It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. 

Communications
All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details and labels to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

Selection
The decision of the Selection Committee on all matters is final and no correspondence will be entered into. Please note that preselection does not guarantee the work will make the final hanging in the exhibition and artists may be asked to collect unhung work from the venue if they do not make final selection. 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Please remove all fittings and fixings from the back of artwork, for example D-rings and picture wire, with the exception of small works (40 x 40cm and under), which we request are submitted strung

Please ensure each artwork has a hanging label attached to the back of the painting, with string long enough to hang over the front. This should have your name, title of artwork, price of artwork and contact number on it. Please make sure this information is repeated on the back of the painting, as hanging labels will be removed for cataloguing.
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. 
Work must be delivered and collected on the specified receiving and collection days and cannot be stored.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist over 18 may submit, in the UK, EU, and outside the EU.

Artists may enter a maximum of six works each, from which up to three works per artist may be selected.

Acceptable media: Paintings, drawings, and original framed prints (excluding photography). Note that sculpture is not admissible.

Work must have been completed in the last two years and must not have been exhibited in London previously.

Works should not be larger than 2.4m along the longest dimension.

All works must be an original creation by the artist.

The NEAC Annual Exhibition offers several awards, including The NEAC Climate Emergency Prize: an award of £2,000 for an artwork that addresses the theme of the climate crisis and a prize of £500 for a runner up. If you would like your work considered for the prize, please write "Climate Emergency Prize" in the artwork description field when you submit.

Submission Fee

There is a non-refundable submission fee of £22 per work, or £14.50 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £7).

Submission fees support the not-for-profit programme at Mall Galleries. The gallery is home to visual arts charity, the Federation of British Artists (Registered Charity Number 200048).

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing.

Metal frames, unprotected glass edges and clip frames are inadmissible.

Please remove all fittings and fixings from the back of works, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging.

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD.

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works will be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers:

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists:

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the NEAC.

For an outline of the submission and selection process, please see ‘How to Submit’ (here).

If works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

Work must have a minimum sale price of £300 (framed prints: £180, unframed prints £120 - buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT. If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work.

Artists without a UK residence are classified as NETPs (Non-Established Taxable Persons) and must register with HMRC (HM Revenue & Customs) for a UK VAT number in order for their work to be included in the exhibition. If selected for the exhibition, you must supply us with your UK VAT number before the exhibition, otherwise your work may be withdrawn.

More information about UK VAT registration can be found under Section 9 at https://www.gov.uk/government/publications/vat-notice-7001-should-i-be-…

If you have any questions, please contact HMRC directly on their VAT Helpline on Telephone 0300 200 3701, or, if calling from abroad, +44 2920 501 261.

Please note: the registration process can take up to 4 weeks so please allow enough time to register.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. 

The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Help

If you require support with your application, please contact:

exhibitions@mallgalleries.com

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy