Terms & Conditions for No Place Art | Edition One: Materiality

Table of Contents
 

About the Exhibition
Key Dates

1. Eligibility
2. Submissions, Judges & Awards
3. Presentation & Framing Guidelines
4. Sales
5. Delivery & Collection
6. International Shipping
7. Insurance & Liability
8. Publicity
9. GDPR & Data Protection
10. Contact

Clarity & Extras

About the Exhibition

No Place Art | Edition One: Materiality is an artist-led initiative to support emerging and mid-career artists. The exhibition will be held at The Handbag Factory, Vauxhall, London, SE11 5RB, from 25th to 29th September 2025, featuring 80 selected participants (40 printmakers and 40 painters). The theme is Materiality.

We’ve created these Terms & Conditions to ensure a fair, transparent, and supportive experience for all artists involved. Whether this is your first group show or your fiftieth, we’re here to make the process as smooth as possible — from selection to sales, framing to delivery. If you have any questions along the way, don’t hesitate to reach out. We’re excited to welcome you into the No Place Art community.

If you have any questions specifically about these Terms & Conditions, feel free to contact us directly via email at hello@noplaceart.com or send us a message on Instagram @noplaceart. We’re here to help!

Key Dates

• Submissions Open: 12th March 2025

• Submissions Close: 30th June 2025

• Selection Starts: 1st July 2025

• Notification of Selection: 16th July 2025

• Selected artists will receive a Welcome Pack on 20th July 2025 with full details on delivery, contracts, framing, and next steps.

• Receiving Artworks (if selected): 1st August – 10th September 2025

• Artworks requiring framing: to be received by North London Framers before 20th August 2025

• Client Night (invite only): 25th September 2025 (TBC), 5 pm to 9 pm

• Private View: 26th September 2025

• Exhibition Closes: 29th September 2025

• Collection of Unsold Work: 16th October – 16th November 2025 (to be organised directly between artists and North London Framers)

 

1. Eligibility

• Open to artists aged 18 or over, worldwide

• Artists may submit up to five works each, and up to five works per artist may be selected

• Works must align with the theme "Materiality" and must have been completed within the last three years

• Acceptable mediums include printmaking and painting (including mixed/multi-media: e.g. concrete, sand, wood, paper, etc.)

• Artworks must be the original creation of the submitting artist

• Works must not exceed 2m x 2m (including frame). The organisers reserve the right to reject artworks exceeding this limit

 

2. Submissions, Judges & Awards

• A non-refundable submission fee of £24 for the first artwork, and £10 for each additional piece

• For artists aged 24 and under: £16 for the first artwork, £10 for each additional piece

• Digital submissions must include high-resolution JPEG images (maximum 3MB), with filenames in the format: NameSurname_TitleOfWork_Medium_Size_Date_Country.jpg

• Works that do not match their submissions in condition or theme may be withdrawn at the discretion of the committee

• All withdrawn works must be collected at the artist's expense

Judging and Awards

A panel of judges will select the artworks. The decision of the Selection Committee is final and feedback will not be provided.

Judges:
 

• Matthew Olivier, Painter & Author
• Leslie De Canchy, President of Art 2 Cure, Curator & Previous Art Week Luxembourg Director
• Bronwen Sleigh, Printmaker, RCA MA Graduate and former RA Technician
• Matthew Burrows MBE, Painter & Founder of Artist Support Pledge
• Conor Rush, Artist & Founder of Starving Artists
   

Confirmed Awards
 

• 3-week Artist Residency – Atelier de Gravure Empreinte (Luxembourg, EU)
• 1-month Artist Residency – Bainbridge Print Studios (London, UK)
• £1,000 Cash Award – BDR Group
• Edition of 20, A3, 3 Colour Screen prints – Hippo Screen Printers
• 1 Year Artist Representation – Hayden Gallery (Marlow, UK)
• Solo Exhibition – Hive Gallery (Bolton, UK)
• Ironbridge Fine Arts Award for Creative Excellence – Printmaking Workshop for two (Shropshire, UK)
• £150 Paper Voucher – John Purcell Paper Prize
   

No Place Art Awards:

• Guest place in the 2026 No Place Art exhibition
• £1,000 Cash Award
   

Starving Artist Awards:

• Yearly subscriptions for all selected artists (80)
• 4 x Quarterly Mentoring Sessions  + Subscription Packages
• 1 x Mentoring + Subscription + Cash Award
   

Kraft Metals Awards:

• 10% discount at Kraft Metals for 3 months (from 30th Sept)
• £500 worth of mirror-polished copper plates
   

Details on our awarding bodies are published on our website: https://noplaceart.com/edition-one-materiality 

 

3. Presentation & Framing Guidelines

• Works must be suitably presented and professionally framed

• Please note: While all works must be suitably framed, painters are not required to glaze their artworks with glass or perspex unless the work requires it for protection. Glazing is generally expected for printmakers and smaller, more delicate pieces. All artworks must be framed to a presentation standard, suitable for exhibition

• Frames must not include metal or clip mechanisms. Glazing should be picture glass. Perspex is acceptable for works shipped from outside the UK

• Unframed works will not be accepted or exhibited. Artists requiring framing support may contact North London Framers

• Received artworks must not have fixings attached. Hang It Services will install all required fixings

• Artists who choose to frame works independently must ensure frames meet these requirements. Non-compliant works may be rejected

• North London Framing offers a 15% discount for selected artists. If artists would like framing provided by North London Framers, they must deliver their artwork to North London Framing before 20th August 2025

• Framing costs are the responsibility of the artist

 

4. Sales

• All artworks must be for sale.

• Artists set their own prices. The submitted price should include No Place Art’s 30% commission.

• If a sale is made through No Place Art (before or during the exhibition, including the time until the 16th October 2025), it takes precedence over any private sale.

• Private sales during this window will still incur the standard commission.

• Artists will receive 70% of the final sale price.

• Payments for sold artworks will be made within 30 days after the close of the exhibition.

• Artists are responsible for managing any applicable VAT or tax declarations.

• No minimum price is required, but pricing must reflect the artwork’s value and exhibition context.

 

5. Delivery & Collection

• A Welcome Pack will be issued to all selected artists on 20th July 2025, outlining next steps, key dates, the Artist Contract (which must be signed and returned), and information regarding delivery and collection options. This also allows us to work with each artist to identify the most suitable delivery route

• Regional Drop-off Points (UK-based artists): We are setting up regional drop-off locations in key UK cities. Artists will be informed of their nearest drop-off zone and a designated date in their Welcome Pack. From there, works will be transported to North London Framing by our courier partners

• Artists will be grouped regionally and assigned to drop-off points in major cities such as Manchester, Bristol, Glasgow, Leeds, Birmingham, or Brighton, depending on artist distribution

• Local Drop-off (London-based artists): Artists based in London and further afield, not requiring framing, may deliver their artwork directly to the exhibition venue — The Handbag Factory — before 13:00pm on 24th September 2025 (Installation Day). This must be pre-agreed with No Place Art and arranged in advance

• Selected works must be delivered to North London Framing (26 Theydon Rd, London E5 9NA) between 1st August and 10th September 2025 unless alternative delivery routes are confirmed (see above)

• Delivery and collection may be made by a representative or courier

• Artists are responsible for transportation costs to the initial drop-off points

• Collection must be arranged directly with North London Framers, who also offer return shipping. Artists may also request the artwork be returned without its frame to reduce shipping costs. Collection of artworks will take place between 16th of October and 16th of November, or on the day that the artworks are being taken down (30th September)

• Opening hours for North London Framers: Monday to Thursday, 9 am – 6 pm (Wednesdays until 5 pm)

• Works not collected from North London Framers by 16th November 2025 may be disposed of

• No Place Art accepts no liability for third-party courier services

 

6. International Shipping Details

Picture Post Art supports international shipping and customs paperwork. They can store packaging for reuse upon request

Picture Post Art Email: info@picturepostcompany.co.uk Tel: +44 7833 450788

For further information, contact: hello@noplaceart.com

 

7. Insurance & Liability

• Works are displayed at the artist’s risk. No Place Art accepts no liability for damage or loss

• Artists must sign a contract provided by No Place Art by 20th August 2025

• Failure to sign may result in exclusion from the exhibition

• Artists are strongly encouraged to insure their works. Recommended providers include:

A-N Insurance

Hiscox

 

8. Publicity

• By submitting, artists consent to the use of images for promotional purposes

• Artists retain all copyright and intellectual property rights

 

9. GDPR & Data Protection

• Personal data will be used only for exhibition management and communications

• Contact details may be shared with partners for the administration of awards and artworks

 

10. Contact

For all enquiries, email: hello@noplaceart.com

Clarity & Extras

To ensure a smooth experience and support artists at every step, we’ve included additional support below:

• Pre-Exhibition Q&A: We will host a virtual Q&A session for selected artists prior to the exhibition to go over logistics, expectations, and answer questions.

• Community & Transport Support: An optional WhatsApp group will be created for selected artists to coordinate courier options, share transport, and connect with fellow exhibitors.

For additional resources visit: www.noplaceart.com

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Judges on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Royal Ulster Academy of Arts 
144th RUA Annual Exhibition - Call for Entries 2025
 

PLEASE READ THE TERMS AND CONDITIONS BELOW BEFORE PAYING AS NO REFUNDS CAN BE GIVEN.

Overview
Founded in 1879, the Royal Ulster Academy of Arts (RUA) is Northern Ireland's largest and longest-established body of practicing visual artists. One of its founding principles was to hold an annual exhibition featuring works from both members and non-members of merit. Now in its 144th year, this event remains a highlight of the Northern Irish arts calendar. The 144th Annual Exhibition will be held at the Ulster Museum, Belfast, from  October 2025 to 6th January 2026 

Eligibility 
- Open to visual artists working in all mediums: painting, drawing, original prints, photography, video, textiles, ceramics, sculpture. 
- Artists must be over 18 years old. 
- Work must have been created between 2023 and 2025. 
- Work previously exhibited in Northern Ireland will not be accepted. 
- The RUA reserves the right to reject work believed to be in breach of copyright. 

Prints.

-Entries must be original works of art. Original prints, such as etchings, lithographs, screen prints, or other artist-created printmaking techniques, are admissible. Reproductions or copies of original artworks, including giclée prints or digital reproductions of paintings, drawings, or other media, are not permitted.

Key Dates:
Submission Start: 1st March 2025 

Submission Deadline: 10th July 2025

First Stage Selection Complete: 22nd July 2025

(Artists Login for pre-selection notification)

Delivery of Work for Physical Selection: Sunday 3rd August

ALL HANGING ATTACHMENTS MUST BE REMOVED

Final Selection Complete:   Monday 10th August 2025

Submissions should be made online. All entries must be less than 2 meters in any direction, including the frame. There is no minimum size limit. 
Sculptures outside these dimensions may be considered but could be restricted due to weight. 
There is no minimum size limit. 

Delivery and Collection 
- Artists are responsible for the delivery and collection of their work. All packaging materials must be removed after delivery and brought back at collection. We do not have the facility to store packaging.

- Work not collected on designated days will be subject to a storage charge. 

- **The RUA strongly advises against postal submissions and does not accept liability for damages to works during transit or while on the premises. 
The RUA will not pack and label work for collection by couriers at the end of the exhibition.

If you do require work to be returned by post or courier we will arrange post and packing at a cost.

Agreement 
By submitting work, artists agree to the following: 
- The decision of the Selectors is final. 
- The RUA reserves the right to amend exhibition arrangements and terms as necessary. 
- Artists authorize the use of their images for promotional purposes. 
- All information provided is true, and the work is the artist's original creation. 
- No refund of entry payments is possible after they have been paid.. 

INSURANCE

Artists are responsible for insuring their own work. All works accepted for exhibition will be transported entirely at the artists' risk. RUA will not accept liability for loss or damage occurring during travel to the exhibition, the selection process or during the course of the exhibition. The upmost care will be taken of all works submitted for exhibition. The RUA will not be responsible for any damage, loss of or destruction of any works for any reason whatsoever. Artists should insure their works against all risks. 


 Prizes and Awards so Far

£1000 NIAVAC Award for most outstanding work from a member of the Academy 

£1000 Tom Caldwell Installations award for excellence from an Associate Member

£1000 Irish News Award for most outstanding work from the open submission 

£2000    Leonora Millar Award

£500-    Landscape Award (Gormleys ) 
£500** - Drawing Prize (BradburyArt) 
£500** - Textile Prize (ArtTalks: ArtWalks) 
£500** - Photography Prize (Errigle Inns) 
£500** - Watercolour Prize (Ulster Watercolour Society) 
£500** - Sculpture Prize (Hamilton Architects) 

£500 AE Russell Society Prize (George Russel Society)

Tyrone Guthrie Anita Young Bursary, residency at Annachmakerrig 
Residency in France** (Hambly and Hambly) 

Gallery Invitation ArtisAnn Gallery

 Entry Pricing
- First or Single Entry: £20.00 
- Up to 2 artworks: £35.00 
- Up to 3 artworks: £50.00 
Image and video  Submissions 
- **Images:** JPG or PNG, max 5MB. 
- Video Submission Guidelines: Submissions must be single-channel, no longer than 20 minutes, and provided via a URL (e.g., Vimeo or YouTube). Password-protected submissions must include the password. It is the artist’s responsibility to ensure that all video works have appropriate copyright clearances for both music and visuals, permitting their display in a public space. 

 Pricing and Sales 
- Selected work must be for sale. A 30% commission will be charged by the RUA, and VAT must be included if applicable. The minimum price of artwork is £200.

Contact Information 
Exhibition Contact:** info@royalulsteracademy.org 
Exhibition Location:** Ulster Museum, Botanic Gardens, Stranmillis, Belfast 

Extra 10% offer at BradburyART

Embrace your creativity with BradburyART, your local family-owned art supplies store, and enjoy an extra 10% discount online or in-store as we proudly support the Royal Ulster Academy’s call for submissions—let’s get painting together!

Voucher code -  RUA 

Valid until 31st March 2026
 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Eligibility

Any artist aged 18 or over may enter, from anywhere in the world. 

Artists may enter a maximum of six works each, from which up to four works per artist may be selected. 

Artists are strongly urged to submit new work not previously exhibited.

Works should be no larger than 2.4m along the longest dimension. 

All works must be an original creation by the artist.

Subject matter: Subject matter must be essentially marine in nature, relating in some way to tidal waters of the world; topographical, historical, still life, and figure painting are all welcomed. 

Works relating to non-tidal rivers, inland lakes and waterways etc. are not permissible. 

Acceptable media: Oil, acrylic, watercolour, original prints of any media (excluding photography), mixed media, textiles, drawings, pastels, or sculpture. 

Works may be from a limited edition not exceeding fifty. 

Submission Fee

There is a non-refundable submission fee of £20 per work, or £14 per work for artists aged 35 or under. 

The submission fee includes free admission to the exhibition (normally £5). 

Presentation

Frames or stretchers should be sufficiently substantial to withstand mirror plating with 12mm (size 6) screws.

Artists are advised to use plain, simple framing in a light or medium colour. 

Metal frames, unprotected glass edges and clip frames are inadmissible. 

Please remove all fittings and fixings from the back of frames, for example D-rings and picture wire. This is to prevent damage to other works, and because we will mirror-plate works for hanging. 

Delivery & Collection

Works should be delivered and collected on the specified receiving and collection days via the gallery's rear entrance at Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD. 

If you are unable to deliver or collect your work, you may send another person on your behalf – this may include an art courier (see below).

Artists are responsible for the costs of delivery and collection.

Delivery:

Works should be delivered unwrapped with the relevant form and labels, which are downloadable upon notification of selection.

All packaging must be taken away at the point of delivery. 

Collection:

We are unable to wrap works or provide wrapping for works being returned. 

Any uncollected works may be removed from the gallery after the collection day and stored by an independent courier company at the artist's expense. 

If works are not collected within 12 months of the collection day, the gallery will be entitled to destroy, sell, or otherwise dispose of the works without consent, prior notification, or compensation to the artist. 

Art Couriers: 

Below is a list of art couriers by region: 

• London, Kent, Surrey, Sussex and Bristol

Art Moves of Chelsea
artmoveschelsea@aol.com
020 7352 7492

• Scotland, the North of England and Birmingham 

Picture Post Art
info@picturepostcompany.co.uk
07833 450788

Picture Post Art receive artwork for delivery to UK galleries: “handing in” unwrapped and storing packaging free of charge for reuse if required.

• Cornwall, Devon, Somerset and Dorset

3 Lanes Transport
info@3lanes.com
01736 799298 / 07970 948324

• Leicester, Loughborough, Coventry, Birmingham and Nottingham

JD Art Transport
jdarttransport@gmail.com
07825 339787

• Norfolk and Suffolk 

A S Elvin Transport Ltd
bernadette@elvingroup.co.uk
01502 677025

• Nationwide

Aardvark Art Services
01253 794673

• Wales

Mid Wales Freight
enquiries@midwalesfreight.co.uk
07866 731400 / 01974 282500

International Artists:

Many international artists use Picture Post Art to transport their work to and from Mall Galleries.

Picture Post Art arrange for the shipping of work from the artist's country to the UK, help artists to correctly fill out paperwork from customs, and store packaging for reuse if required. 

Picture Post Art
info@picturepostcompany.co.uk
+ 44 7833 450788

Please note that we do not accept liability for the services of any art courier.

Selection

The works for exhibition are selected by a committee formed of members of the Society. 

If selected works arrive damaged, with unacceptable framing, size discrepancies from the original submission, or not as shown online, these will be withdrawn and work will need to be collected from Mall Galleries by the artist at their expense.

The decision of the Selection Committee is final and we are unable to offer feedback.

The prize winning works are selected in time for the awards ceremony during the Private View, prior to the exhibition opening to the public. 

Sales

All work must be for sale.

Once work has been submitted, any sale made by the gallery before or during the course of the exhibition up to and including the collection day shall take precedence and supersede one made privately. Any private sale made in this period will incur the normal commission. 

There is a minimum price per work of £600, except for prints – framed £325, unframed £200. (Buyers will not be charged for postage and packaging of unframed prints, so please ensure the price of unframed prints allows for this).

Unless otherwise advised, the gallery will charge a commission on the total price paid for works, including commissioned works, before, during, or as a result of the exhibition. 

The price submitted should be the selling price, which should include commission, and is the price at which the work will be sold.

The price of works must include commission of 45% +VAT (please note that where foundry fees apply, foundry costs will be deducted before commission is calculated). If an artist is registered for VAT, then the VAT due on the selling price of works should be included in the price submitted. 

Mall Galleries reserves the right to query the price of works. 

The price of works may only be changed by written agreement between the artist and Mall Galleries. 

You will be notified by Mall Galleries if your work sells. 

Artists who are not resident in the UK but are resident in the EU or elsewhere are welcome to submit work. If your work is selected for the exhibition, you have a responsibility to register and account for UK VAT with H.M. Revenue & Customs. 

Artists without a UK residence, known as 'NETPs' (non-established taxable persons) can find further details on 'NETP' status and how to register for VAT at www.hmrc.gov.uk (HM Revenues & Customs Reference: Notice 700/1, Mar 2014) under the heading 'Should I be registered for VAT?'

Please note: the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0300 200 3700 or Outside UK: +44 2920 501 261.

Personal Data

The gallery will hold personal data in accordance with the General Data Protection Regulation (GDPR). However, the gallery may provide third parties with an artist's contact details in the course of administering exhibitions, commissions and prizes.

The gallery has the right to reproduce works in connection with the exhibition. The copyright and all other intellectual property rights will remain with the artist. If any rights are owned by a third party, that third party will remain the owner. 

By submitting your contact details, you agree to be contacted about similar activities, such as artist opportunities and open calls organised by Mall Galleries / Federation of British Artists. 

Liability

The gallery is not responsible for any loss of, or any damage to, works entrusted to them. All goods are at the artist owner's risk absolutely and the gallery and/or their agents exclude all liability to the maximum extent permitted by law. The galleries are used for various purposes and so artists are advised to insure their works against all risks. 

The gallery endeavours to take good care of works sent for exhibition, but in the event of a work sent being lost, destroyed or damaged, the gallery's liability (if any) shall not exceed the value of the work as stated at the time of submission (less 45% plus VAT) or any altered price subsequently. 

In the event of any dispute regarding loss or damage, the dispute shall be referred for final arbitration to an independent expert valuer to be chosen by agreement between the parties, provided that the arbitrator's award shall not exceed the gallery's maximum liability as above. 

Artists shall indemnify and keep indemnified the gallery against any actions between the artist and any third party. 

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

Entry Fees

Non-members:

Maximum number of submissions permitted = 6

1 Submission: £15

2 Submissions: £30

3 Submissions: £45

4 Submissions: £60

5 Submissions: £75

6 Submissions: £90

Artist, Associate Members

Maximum number of submissions permitted = 6

1 Submission : FREE

2 Submissions:  FREE

3 Submissions:  FREE

4 Submissions:  FREE

5 Submissions: £5

6 Submissions: £10

4 FREE – cost of submissions included in membership subscription - Please ensure you are a VAS Member with an up-to-date subscription. 

Professional Members :

Maximum number of submissions permitted = 6

1 Submission : FREE

2 Submissions:  FREE

3 Submissions:  FREE

4 Submissions:  FREE

5 Submissions: £5

6 Submissions: £10

4 FREE – cost of submissions included in Membership subscription - Please ensure you are a VAS Member with an up-to-date subscription. 

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines.
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale.
• There are no restrictions on size, discipline or media.
• Non-members will be charged £15 per submission and can submit up to five works.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for any VAS Members.
• A One-Off £15 Hang Fee, is charged per artist for both Members and non-members that are exhibited at Dalkeith. Payment must be made by 28th October 2025 via bank transfer, stripe link or PayPal.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Restrictions

Work that has been shown in the RSA in the last 5 years previously or shown with VAS in the last 5 years must not be submitted. 

No reproductions or copies of any kind will be accepted.

All pre-selected works need to be delivered to and collected from the gallery by the artist or a nominated representative or courier. VAS is unable to assist with the shipping and collection of your work.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

Works that pass the online pre-selection process must be delivered to the gallery by the date stated in the open call details on the assumption the piece will be shown in the exhibition.

All works that are pre-selected online are still subject to final selection by the panel on delivery to the gallery. This assessment is to ensure that the work is exhibition ready, and is neither damaged or not reflective of what was submitted. In the unlikely event that the works are not included in the final selection, they should be uplifted from the gallery on the date detailed in your notification email. If you have to come from afar, we can arrange storage for smaller works until the end of the exhibition. 

You may be required to install your own work depending on the scale. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £15 admin fee per artist (one payment per artist regardless of number of selected works). This must be paid by bank transfer or payment link we will not take cash or PayPal.

All wall works should come ready to be hung upon the traditionally gallery chains available. 

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

We can recommend couriers if you do not have your own contracts. Please email admin@visualartsscotland.org for advice on this matter. 

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. 

IMPORTANT:

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Please note that works requiring bull dog clips are not permitted, we welcome the following types of fixings: screws, pins, magnets (if the piece allows magnets to be used effectively). No bulldog clips or similar will be permitted and works delivered with this requirement will be rejected on site.  

Plinth and Display Equipment

Artists must provide their own floor-standing plinths or display equipment at the time of delivery - VAS has limited plinths or display solutions. 

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and the Terms and Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy

The London Group is now accepting entries for its 86th Open exhibition which will take place 8-23 November at Copeland Gallery, Peckham, London SE15.
Open daily 11-5pm

Private View: Friday 7 November 
Prize-giving TBC
Artists’ Talks 9 & 23 November

Delivery of work: 4 November

Collection of work: 23 November 5-6 pm or from 11-6 pm on 24 November

Eligibility
Submissions of work are invited from UK-based visual artists over the age of 18 working in any medium.

Cost: The entry fee is £20 for one submission, £35 for two submissions, or £45 for three submissions.

Prizes
The London Group Prize 1,000
The London Group Prize 500
The Vic Kuell Memorial Prize for Innovation 1,000
The Schauerman Prize for Digital Art 500
The Chelsea Arts Club Trust Stan Smith Award for an Artist Under 35 1,000
The JPES Partnership Prize 1,000
The Armour Studio Award 500
Linden Hall Studio Prize – Opportunity to show three artworks alongside the Linden Hall Collection

Are you applying for the under 35 prize? Make sure that your date of birth is correct on your OESS profile, and answer the question “Are you applying for the under 35 prize” when you start your submission.

Wall-based work

Size restrictions: 180 cm x 120 cm landscape or portrait.
Will require mirror plates affixed at the mid-point on each side. All glazed work must have solid frames (no clip frames). Work on aluminium must have appropriate fixings attached. For unframed work, work in multiple parts or work over 15kg in weight The London Group reserves the right to require work to be installed by the artist as directed by the curators.

No adhesives admissible so please make sure that all wall based work can be hung using a nail or screw.

Sculpture: 
Size restrictions: 240 cm high x 100cm wide x 100 cm depth, including plinth.

Any plinths or support necessary for the display of 3-D work must be provided by the artists themselves. The curators reserve the right not to use plinths/supports that are deemed inadequate or too bulky.

All Artists
Please add any social media or website links to your artist statement or bio in your OESS profile.
Printed material or accompanying texts are not admissible unless integral to the work and included in the image of the work.

Video Artists 

Maximum duration: 7 mins
Please use the Installation Details box to detail any video equipment you will bring to display your work. If submitting a film or video work, which can only be shown on a monitor or as a separate installation, this must be indicated.
Or mention whether you would like your work to be part of the dedicated show reel.

The selectors reserve the right to show any video work as part of a dedicated showreel programme.

Equipment such as monitors, DVD players and computers that are required for the display of audio/video work must be provided by the artists themselves. Headphones must be provided by the artist for work which has sound, in addition to any speakers. The choice between headphones/speakers will be at the discretion of the curators.

Sculpture, Time-Based or Performance Artists 

Please use the Installation Details box to detail any display details and special instructions regarding setup or requirements.
Any plinths or support necessary for the display of 3-D work must be provided by the artists themselves. The curators reserve the right not to use plinths/supports that are deemed inadequate or too bulky.

Image Uploads
Image files should be JPG or PNG and no more than 5MB. Image file names should not be too long or contain any invalid characters such as ' " & % * ( ) < > / ~ # + =

[Note: If you are having problems uploading your images please resize your image to approximately 1600 pixels wide and then save as a new file] 

Pricing
Commission is charged by The London Group at 20%
Prices should include VAT if applicable.

Selection
The Selection Committee will select all works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into. The award of prizes for work in the exhibition is at the complete discretion of the Selection Panel and individual prize selectors.

Communications
All communication will be by email. 

20-21 September Successful applicants will be notified by email and must respond within one week to confirm participation. Failure to do so could result in work being withdrawn from the exhibition. 

Insurance
Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
All artists selected for exhibition must arrange for delivery and collection of their work to and from The Copeland Gallery at the specified days and times. Please ensure that you can comply with this requirement before entering, as The London Group cannot assist with alternative arrangements.
All packaging materials must be removed after delivery and brought back at collection.

Transport Connections & Parking

The nearest railway stations are Peckham Rye and Nunhead. The Copeland Gallery is a short walk away.

There is parking at the gallery and a limited set down area which can be used for up to 20 minutes.

Any work not collected at the end of the exhibition will be disposed of at The London Group’s discretion and any costs incurred will be charged to the artist.

Gallery Restrictions

The Gallery space is on one level.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.


 

Copyright

It is the responsibility of the artist to ascertain the copyright of any existing image that is incorporated into a work and if applicable permission must be sought from the copyright-holder for its reproduction and the required fee must be paid by the artist. Proof of reproduction rights must be sent to enquiries@thelondongroup.com as soon as possible if the work is accepted for the Open. It is the responsibility of the artist to ascertain the copyright of any audio material in their work and to take out PRS and PPL licenses for any copyright material. Copies of certificates must be sent to enquiries@thelondongroup.com as soon as possible if the work is accepted for the Open. The artist must indemnify The London Group and The Copeland Gallery against any liability for playing/showing audio/visual copyright material.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy